Let’s talk about agile spikes – what they are and how you can use them to make better project decisions.

Agile Spike

Before agile methodology, most teams took a pretty linear approach to project management. Gather resources. Design. Build. Test. Deliver. However, one major problem with traditional project management is that without regular iterations, the final product is built without user feedback.

In agile methodology, a user story sets out to solve this. But what happens when the approach to the user story isn’t immediately clear? That’s where an agile spike comes in.

Are you considering using agile project management for your next project? Today, we’re getting into user stories and agile spikes so you can understand how they’re a vital part of integrating customer feedback into your development process.

Agile Project Management

But first… what is Agile Project Management?

The agile methodology is used by startups and smaller companies who need to remain agile in their work. Agile project management is about breaking project life cycles into smaller iterations or sprints. It’s most commonly used during software development, but many other types of businesses use this model for their projects.

At the core, agile project management is about collaboration. Scrum Masters oversee the project and make sure the team follows agile principles. Additionally, they break the project into sprints and develop processes on an ongoing basis.

Agile project management incorporates regular feedback, testing, and response to changes. It helps teams stay agile and adapt easily as they embark on the next sprint.

For a more detailed overview, you can check out our Beginners’ Guide to Agile Project Management

Understanding User Stories and Agile Spikes

A key component of agile project management is ongoing customer feedback. That feedback is to guide the next steps in the project. The key terms here are user story and agile spike.

What is a user story? A user story is a small unit of work in an agile workflow created through user feedback.

What is an agile spike? Sometimes, there’s no clear fix for a user story, making it impossible to estimate how much effort or time would go into building it out. A “spike story” in agile means the time the team takes to better understand the story or break it into tasks. Sometimes called “timeboxed investigations,” you can think of an agile spike story as a user story that requires more information.

The key to a spike story in agile is that it intends to address one specific question. And the outcome of a spike is not to answer that question, but to better break down the features into stories and estimate how long they will take.

The agile team can then use that information to get smarter about what features they should be developing over the course of the project.

You should use them sparingly as they aren’t directly delivering user value and can distract from the core project if they’re not selected strategically.

Some key benefits of agile spikes are that they bring clarity when a team is uncertain on a particular solution. Rather than overestimating the impact or time a task will require, it allows the team time to explore the possibilities and gather necessary information to make an informed decision.

Why is it called an agile spike? Because, like a spike, it allows you to get a deeper understanding or clarity. It gives teams the information they need to navigate uncertainty and make better decisions.

Agile Spike Stories

Agile Spike Stories: Types and When to Use Them

When should you use an agile spike story?

There are four main times when it makes sense to use an agile spike story.

  • When deciding between multiple possibilities and more research is required to determine the best one.
  • When additional learning is required to understand whether the potential solution will produce the desired results
  • When there’s uncertainty about how to address the problem.
  • When work still needs to be done in order to estimate user stories.

What are the different types of agile spikes?

There are two main types of agile spikes: technical spikes and functional spikes.

  • Technical spikes are when the research focuses on technical alternatives, such as whether to build or buy, effect of new technologies, etc.
  • Functional spikes, on the other hand, determine how new features will match business needs. It might answer questions like how to divide or organize work, where there are risks or challenges, etc.

An agile spike example

An agile spike example

To better understand the concept, let’s get into an agile spike example.

Let’s say a software development team is working on a project to build a new feature for an e-commerce website. One of the user stories involves a third-party payment system that takes user payments. That said, the team isn’t exactly sure which gateway to use.

In this case, the team might decide to create an agile spike to investigate and make an informed decision about the payment gateway. They allocate a limited amount of time for this spike, and use the time to research payment systems, evaluate integration requirements, analyze the costs, and investigate the security and compliance of each option.

At the end of the spike, the team has a clear understanding of the available payment systems. Based on this information, they can make a better decision about which payment gateway to choose for the user story so they can get on with development.

Final thoughts

Agile spikes are an important part of agile project management because they help teams navigate uncertainty and get the information they need to move ahead!

Next time you’re stuck deciding between multiple possibilities or need more information, consider this: would the time it takes to do an agile spike help your team move ahead with confidence? If the answer is yes – give it a go!

Why Choose Empathy in the Workplace (Examples for Modern Teams)

Empathy in the Workplace

“Learning to stand in somebody else’s shoes, to see through their eyes, that’s how peace begins. And it’s up to you to make that happen. Empathy is a quality of character that can change the world.” – Barack Obama.

Empathy lies at the core of human connection, yet we find it lacking in the workplace. It’s a skill that helps us understand conflict and create environments that allow our people to thrive and feel supported.

With offices becoming more reliant on technology than ever before, our connections to other people in our teams have been stretched thin.

Remote and hybrid working has added many sought-after benefits to jobs but has given rise to virtual walls, making it harder to consider the people on the other side of the screen as real.

More than ever, leaders in business need to be tapping into their empathetic side to help employees navigate the abundant changes to their place of work.

This article covers examples of empathy in the workplace, the real situations that may arise, and how an empathetic hand can make a world of difference.

What is Empathy in the Workplace

What is Empathy in the Workplace?

Empathy is something we need in every aspect of our lives. It helps us understand what someone else is feeling. It’s a sign of emotional intelligence and is a key skill needed to navigate through complex social landscapes.

In the workplace, using empathy is one way to create a people-first environment. Seeing employees not as cogs in the machine but as real individuals with wants and needs that extend beyond work.

A common rule in some workplaces is: Leave your problems at the door.

This rule may be a practical request for ensuring staff maintain focus on their work during company time, but it’s an impossible ask ignoring that people are real.

Bosses who can’t tap into empathy at work can do nothing to tackle a toxic workplace. Where understanding and compassion are needed, they throw down the rulebook, creating resentment amongst their people.

Empathy comes naturally to many people, while others may struggle. It’s considered a “soft skill” at work, meaning it’s something a person is born with rather than a learned behavior.

However, leaders who commit to learning and practicing empathy can develop these skills over time. As a sought-after workplace skill, it’s worth investing time in.

Here are some of the characteristics that define empathy:

  • Perspective-taking: Instead of letting emotions lead actions, perspective-taking is about stopping and looking at a situation from an alternative point of view. In the workplace, this may mean looking at how the situation appears to someone else. As a manager, it would mean putting your biases in check and asking yourself more questions about what’s happened.
    • Example: Priti, the newest coffee shop team member, makes a latte but uses the wrong milk and adds too much foam. In this instance, the manager might criticize them for wasting stock; however, by taking perspective, they might realize the Priti has had insufficient training to be left alone making drinks.
  • Emotional resonance: This is the ability to connect with and influence the emotions of another. At work, this could be mirroring someone’s positive emotions following good news. However, emotional resonance also occurs with negative feelings, so if one person on the team is angry, this can spread, creating a toxic environment.
    • Example: Khalid, a senior employee, is having a bad day, talking down to his staff, being abrupt, and showing visible signs of stress and anger. Employees notice this and become more withdrawn as a result. In times like these, teams are less productive, and the workplace is less friendly.
  • Non-judgmental understanding: Being able to approach situations with a sense of balance when there are misunderstandings. Being non-judgmental means not making a moral judgment about another person as a result of the situation they are in.
    • Example: We previously mentioned the outdated “leave your problems at the door” rule. If a coworker has suffered a bereavement, they may be unable to focus on their duties entirely. The wrong approach would be to classify them as lazy. Instead, shifting their responsibilities or extending their deadlines may help them get back up to speed.
  • Active listening: Truly hearing and understanding what someone is saying, both verbally and non-verbally. To do this, you would ask questions, listen to the speaker’s tone of voice, and watch their body. Do not interrupt the speaker, but show signs of understanding through non-verbal cues like nodding your head.
    • Example: John has requested a meeting to discuss recent changes at work they believe have negatively impacted team productivity. His manager uses this opportunity to hear what John’s saying, takes notes on their discussion, and lets John speak about issues without the need to defend corporate actions.

Empathy Impacts on Workplace Dynamics

How Empathy Impacts on Workplace Dynamics

Empathy has fast become a sought-after skill for leadership roles within the workplace. As time has progressed, high-value employees are looking for more than just a paycheck from the places they choose to work.

Modern employees put value in more freedom, which may come from flexible hours or being able to opt in for hybrid work. Beyond that, they also want to work for good people and companies committed to innovating work conditions.

Tech startups like Google and Apple have driven these changes as they’ve redefined working conditions for employees at their businesses. Google, for example, has constantly been in the news for its work practices, which include superior health and life insurance, unlimited sick pay, generous parental leave, and on-site daycare facilities.

Google’s approach has been to create a workplace that genuinely alleviates personal concerns people may have. Empathy, looking for and understanding the problems that everybody faces, leads them to create a place of work that’s high in demand, meaning they can pick the best of the best.

Empathetic Leadership Examples

Creating the kind of workplace that gets in the news for all the right reasons doesn’t happen overnight. A significant culture shift is needed to put empathy at the center of decision-making, but when this happens, the positive work environment leads to lower staff turnover and more loyal employees.

Here are some examples of empathetic leadership in action:

  • Improving Communication in the Team: When managers concentrate on improving communication, they can help reduce miscommunication and misunderstanding between team members. Beyond the manager-employee relationships, it’s essential to create systems that enhance communication and collaboration among each team member.
    • Example: Sarah struggles to keep pace with rapid changes at work. Her manager, recognizing this, implements a weekly “kickoff meeting,” which gives each person a chance to ask questions, sets out weekly tasks, and provides real-time progress updates. As a result, Sarah has the opportunity to get feedback each week without being singled out and feels more prepared for her tasks.
  • Servant Leadership: This leadership style takes an empathetic approach to work dynamics. A servant leader is someone who puts the needs of the team above their own ambitions. Instead, they will work hard alongside their team and promote a culture of ‘we’re all in this together,’ which helps to deepen bonds at work.
    • Example: Tony leads a small software development team at a large multinational company. His role as a servant leader means his door is always open for support and guidance. He works proactively alongside his team to complete all tasks on time. When upper management praises Tony for his hard work shipping the latest software update, he ensures his team is appropriately credited and does not take it for himself.
  • Prioritizing Employee Wellbeing: Employees have lives outside of work, and sometimes, whether we like it or not, this can impact their output. It’s natural for people to have times of lower productivity, and there could be any number of reasons why: burnout, lack of sleep, family concerns, conflicts at work, a sudden illness, and plenty more. An empathetic manager will notice these changes and offer productive solutions.
    • Example: Terrence is a new father who struggles to balance his new responsibilities with work. His employer notices that Terrence has been arriving late more frequently, and his productivity levels have dropped. After explaining his struggles to his manager, Terrance switches to a flexible working schedule to better manage his time between family and work. He’s also given the information about the Employee Assitance Program, which offers counseling and resources for new parents.
  • Promoting Team Development: Employees tend to have aspirations beyond what they’re currently doing. An empathetic manager invests themselves in helping their staff achieve their career goals. The manager may offer opportunities for learning, skill development, and helping them to make connections. Instead of holding someone back because you don’t want to lose a good worker, you’ll be the champion of their growth.
    • Example: A tech company may send the development team to a conference. Here, they’ll be able to learn about emerging trends in their area, network with other professionals, and get hands-on with the latest technology. Once the team returns, the company arranges presentations and meetings for staff to share their learnings and suggest new ideas for growth.

Introducing these empathetic leadership qualities to your team directly correlates with employee satisfaction. If all these measures become commonplace, an employee will feel supported, empowered, and cared for by their leadership. You’ll be rewarded with loyalty, increased productivity, and a workplace culture that attracts and retains top talent.

Empathy in the Workplace Examples

Real-Life Examples of Empathy in the Workplace

Each workplace is its own distinct entity, so there’s no one-size-fits-all approach to empathy. People make a place what it is, and since the human spirit is so complex, you’ll need to decide the best way to create a more empathetic workplace.

However, there are some universal situations that all managers must address at some point in their careers. Here are some real-life examples of empathy in the workplace:

Supporting an Employee During Crisis

Personal crisis affects productivity, even in the most hard-headed employees. Work can play a pivotal role in navigating times of distress by providing a safe environment for someone to escape to. Many people will find comfort in focusing on their work, but real-life issues can weigh heavily on a person and eat away at their productivity.

Ciara has been a rising star at her office and is known for being hardworking and punctual. Recently, she has distanced herself from her colleagues and refuses to engage with people. Her manager notices this switch in Ciara’s personality, but instead of reprimanding her for refusing to collaborate, he initiates a welfare check to make sure everything is okay. Ciara tells him her mother has received a terminal illness diagnosis, and she’s beset with worry.

Her manager offers his condolences and suggests that Ciara take the rest of the week off. He also gives her the option of switching to a flexible schedule to spend more time with her Mother.

Ciara switches to a hybrid schedule, allowing her to make medical appointments with her mother and help attend to her personal affairs. Grateful for the opportunity to do this, Ciara feels less stressed, and her relationship with others in the office improves again. Her colleagues recognize the compassion offered and feel a renewed sense of pride for the company.

Bridging the Gap Between Cultural Difference

Companies are increasingly composed of diverse cultures as true international working has taken root. One benefit of this is tapping into a huge talent pool and bringing in new perspectives. However, cultural differences can affect the workplace, but this presents an excellent learning opportunity.

Sofea has joined an aerospace engineering company from Singapore. Her team is mainly made up of Americans who are all excited to work alongside Sofea. As a Muslim, Sofea observes Ramadan in March and April, which involves fasting from dawn til dusk.

Her colleague John suggests postponing the bi-weekly working lunch during Ramadan to support Sofea. Her manager also made accommodations so Sofea could have a private place to pray. Sofea was grateful to her colleagues for taking an interest in her religion and appreciated this gesture from her manager, John, and the team.

These simple acts helped Sofea feel respected and included in the team. It helped to deepen the bond between all team members and created a more cohesive work environment.

Making Mental Health Matter

We all have days where we feel like a million dollars and other days where we feel like we’re sinking to the bottom of the barrel. A bad day can become a bad week or even a month if people aren’t allowed to prioritize self-care. When this happens, it will affect their productivity and potentially spread to other team members.

Brian is a marketing executive working tirelessly on a massive campaign for the company’s most lucrative client. Throughout the campaign, Brain shows all the signs of burnout: working into the night, looking completely drained, not eating, and starting to make simple mistakes.

His manager, Lisa, takes Brian to one side to ask about his workload. Brian admits he has been pushing himself harder to compensate for the lack of resources provided. Understanding that Brain is one of the firm’s most successful marketers, she encourages him to take a day off to recover.

While Brain is recuperating, Lisa reviews the company’s resources and manages to allocate an assistant to help with his workload. On his return, Brain is grateful for the extra help, and together, he and his assistant complete the campaign on time and under budget.

Examples of Lack of Empathy in the Workplace

Examples of Lack of Empathy in the Workplace

Where empathy is lacking, toxicity can spread like wildfire. Employees may be less engaged with their work and may leave the company. If people don’t feel properly supported and understood, they’ll be less inclined to raise problems and seek help when needed.

To give you an idea of what happens when there is a lack of empathy in the workplace, let’s go through some examples:

Ignoring People’s Personal Lives

Jamal works at a digital agency where collaboration thrives. He’s going through divorce proceedings, and his focus at work has started to wane. Jamal has stopped contributing to meetings, and his work lacks the quality it’s usually known for. His boss, Antonio, criticizes him during a meeting with the entire team present, reprimanding him for his sudden lack of commitment.

With no support from his boss and a public shaming in front of his team, Jamal’s performance declines further until he feels he has no choice but to leave. The rest of the team’s morale drops, and every employee avoids approaching Antonio with problems for fear of similar treatment.

Limiting an Employee’s Career Progression

Saorise is an architect who joined the company after completing her degree on an unpaid internship scheme. She quickly made a name for herself as talented and hardworking, eventually securing a full-time position at the company. Saorise is placed in Belinda’s team and enthusiastically contributes to client pitches.

Belinda uses many of Saorise’s ideas but keeps the credit for herself, and when this is raised, she accuses Saorise of not being a team player. After three years in the team, Saorise feels ready to progress to the next stage of her career and applies for an internal promotion. Her boss, afraid of losing a good team member, refuses to write a letter of recommendation.

Saorise is passed over for the role and, as a result, finds a position at a rival firm. The rest of Belinda’s team are unhappy with their boss’s treatment of Saorise, and requests for transfers start to go into HR.

Providing Unhelpful Feedback

Mateo has just started a new career in the IT department of a large energy company. Each new employee is placed on a 3-month probation period with regular meetings to monitor progress. His new boss, Michael, initially provides an excellent roadmap for Mateo’s training, but after the first month, their weekly meetings start to be postponed.

As issues arise, Mateo tries asking Michael for guidance but is told to figure it out himself. At the end of his probation period, Michael berates Mateo for not being good enough and dismisses the lack of support. He extends the probation period by three months and tells Mateo if his work doesn’t improve, he will be fired on the spot.

Mateo suggests they create an action plan together to ensure his work gets to the level expected of him, but Michael tells him no. Feeling unsupported and concerned about working for Michael long-term, Mateo chooses to leave immediately. As a result, the IT team suffers a backlog of tickets, and Michael must begin the hiring process again.

Conclusion

Barak Obama once remarked, “Empathy is a quality of character that can change the world.” We may not be talking about empathy on a global scale in this article, but it can and will change the workplace for the better, which, for many people, is one of the most important parts of their personal world.

Some leaders may believe that showing empathy is a sign of weakness, but this couldn’t be further from the truth. It takes strength of character to walk a mile in someone else shoes and actively choose to understand and support them.

Show your employees empathy, and they’ll reward you with hard work and loyalty. Switching from an autocratic leadership style to one based on empathy pays dividends.

Agile Mindset Unraveled: Meaning, Benefits, and How-to-guide

Agile Mindset

Understanding the Agile Mindset: More Than Just a Buzzword

You’ve probably heard the term “agile mindset” thrown around in business meetings or seen it splashed across LinkedIn posts. But what does it really mean? And why should you care?

At its core, the agile mindset is a way of thinking, a philosophy if you will. It’s not just about following a set of practices or ticking off tasks in a sprint. It’s about how you approach challenges, how you adapt to change, and how you continuously strive for improvement.

Now, there’s a difference between having an agile mindset and merely doing agile. You can follow all the agile methodologies in the world, but if you’re not embracing the core principles and values, you’re just skimming the surface. It’s like buying a gym membership but never actually working out. Sure, you’re part of the club, but are you really getting the benefits?

Agile Mindset Meaning

So, What’s the Agile Mindset Meaning, Anyway?

Alright, let’s break it down. The term “agile mindset” might sound like jargon, but it’s actually pretty straightforward. Think of it as a mental framework that prioritizes adaptability, collaboration, and customer satisfaction.

In today’s fast-paced business world, things change at the drop of a hat. New technologies emerge, customer preferences shift, and markets evolve. In such a dynamic environment, clinging to old ways of doing things can be a recipe for disaster. That’s where the agile mindset comes in.

Having an agile mindset means you’re ready to pivot when needed, you’re open to feedback, and you’re always on the lookout for better ways to get things done. It’s not just about being fast; it’s about being smart, efficient, and resilient.

Remember, it’s not a one-size-fits-all approach. What works for one company might not work for another. But the underlying principles remain the same: be adaptable, be collaborative, and always keep the customer at the heart of everything you do.

The Agile Culture and Mindset: Two Sides of the Same Coin

You might’ve heard that an agile mindset and agile culture go hand in hand. But how exactly? Think of it this way: if the agile mindset is the seed, then the agile culture is the soil. One nurtures and complements the other.

Having an agile mindset means you’re open to change, value collaboration, and prioritize customer needs. But without the right culture to support and foster these values, that mindset can wither away, much like a plant in barren soil.

Now, let’s talk about a company we’ll call “TechTumble.” They proudly announced their shift to an agile mindset. Workshops were held, certifications were flaunted, and buzzwords were thrown around like confetti.

But here’s the kicker: while they were busy adopting the agile mindset, they overlooked their rigid, bureaucratic culture. Meetings still dragged on for hours, decisions were bottlenecked at the top, and teams operated in silos. The result? A chaotic mix of old habits in shiny new agile wrapping. It’s like trying to plant a cactus in a rainforest; it just doesn’t fit.

Characteristics of an Agile Mindset

Characteristics that Define an Agile Mindset

When you dive into the world of agile, certain traits stand out.

Let’s unpack them:

  • Adaptability and Continuous Learning: In the ever-evolving business landscape, resting on your laurels isn’t an option. An agile mindset thrives on change. It’s about embracing the unknown, learning from experiences, and continuously refining your approach.
  • Collaboration and Open Communication: Gone are the days of working in isolation. With an agile mindset, you understand the power of collective intelligence. It’s about pooling resources, sharing knowledge, and ensuring everyone’s on the same page. And yes, that means those impromptu coffee machine chats can indeed be productive.
  • Customer-Centricity: At the heart of an agile mindset is the customer. It’s not just about delivering a product or service; it’s about ensuring it adds value to the customer’s life. This means listening to feedback, understanding their pain points, and constantly iterating to serve them better.

In essence, an agile mindset isn’t just a way of working; it’s a way of being. It’s about viewing challenges as opportunities, valuing the journey as much as the destination, and understanding that success is a collective effort.

How to Develop and Nurture an Agile Mindset

As you embark on your agile journey, it’s not just about the steps you take but also the mindset you adopt.

Think of it as packing a mental toolkit for the adventure ahead. While the methodologies and techniques are crucial, there are some overarching principles to keep top of mind.

These principles will not only guide you but also ensure that your agile journey is both effective and enriching.

Here are some key tenets to embrace:

  • Riding the Winds of Change: Change in the business world can be as unpredictable as a sudden breeze on a still day. It might tousle your plans a tad, but it brings a fresh perspective. Those who harness this wind, rather than getting blown over, find themselves soaring to new heights.
  • Stay Curious, Always: Cast your mind back to when every day was a discovery. That’s the spirit! Whether it’s through enlightening seminars, deep-diving into insightful reads, or online courses, there’s a universe of knowledge out there. And within this universe, methodologies like Scrum and Kanban shine brightly, guiding teams towards iterative progress and heightened customer engagement.
  • Let Feedback Be Your Guiding Light: Welcome it with open arms. Treasure it. Then, with the precision of a gourmet chef, use this feedback to perfect your strategies.
  • Dance the Dance of Teamwork: Engage in the harmonious ballet of collaboration. Share, brainstorm, and let the collective energy of your team lead the way. Especially in the Lean methodology, where the dance focuses on fluidity, eliminating excess steps, and ensuring every move adds value.
  • Reflect to Perfect: Take a moment, every so often, to look inwards. What resonated? What missed the mark? Use these reflections to fine-tune your journey ahead.

Implementing the Agile Mindset

Implementing the Agile Mindset: Practical Steps Forward

Now that you’re equipped with the core principles of an agile mindset, let’s translate them into actionable steps. This is where the rubber meets the road.

  1. Assessment and Goal Setting: Before diving in, assess your current processes. Where are the bottlenecks? What’s working well? Set clear, measurable goals for your agile transformation.
  2. Choose the Right Agile Methodology: There are several agile methodologies, each with its unique approach and benefits. Here’s a quick rundown:
    • Scrum: A framework that divides projects into small, manageable chunks called sprints, typically lasting two to four weeks. At the end of each sprint, the team reviews the work and adjusts as necessary. Scrum emphasizes collaboration, adaptability, and delivering the most valuable features first.
    • Kanban: A visual system for managing work as it moves through different stages. It uses cards (often on a board) to represent tasks and columns to represent each stage of the process. The primary goal is to identify bottlenecks in the process and fix them, ensuring a smooth flow of tasks.
    • Lean: Originating from manufacturing, Lean focuses on creating value for the customer while minimizing waste. In the context of agile, it emphasizes streamlining processes, reducing redundancies, and ensuring that every step in the process adds value.
  3. Assemble Cross-Functional Teams: Agile thrives on diverse teams that bring together various skills and perspectives. Ensure your teams have a mix of roles, from developers to designers to product managers.
  4. Regularly Review and Iterate: Adopt sprint reviews or retrospectives. These regular check-ins help teams assess their progress, discuss challenges, and plan improvements for the next cycle.
  5. Customer Involvement: Remember the principle of customer-centricity? Involve your customers or end-users regularly. Whether it’s through feedback sessions, usability testing, or surveys, their insights are invaluable.
  6. Invest in Training: The agile journey is continuous. As new challenges arise or as the business landscape changes, invest in training sessions, workshops, or certifications to keep your team updated.

In Conclusion: The Lasting Impact of an Agile Mindset

We’ve journeyed through the intricate tapestry of the agile mindset, weaving through its threads of adaptability, collaboration, and continuous growth. But here’s the thing: the agile mindset isn’t just about project management or business strategies. It’s a lens through which you view challenges, a compass that guides your decisions.

Scrum Master vs Project Manager: 5 Major Differences, Plus Tactics for Code-Switching Between the Two Roles

Scrum Master vs Project Manager

Imagine this if you will. You attend a two hour work meeting, and do nothing the entire time but sit in the back and scribble into a notepad. A few hours later, you participate in the daily standup, where you observe that the team is poised to make a big, expensive mistake. But you mention nothing about it at all.

To a project manager, either of these scenarios is tantamount to being asleep on the job. But to a scrum master, this behavior is simply part of doing the job.

The role of scrum master and project manager are often conflated. And the truth is, they are similar. Each role leads a team and project to success. But the function, role and purpose of each role is so different that it’s almost like confusing a donkey with a zebra. A project manager has his or her hands in every part of a project, at each stage allocating resources and managing risk. A scrum master abdicates authority, and instead labors to empower others.

While very different, the same person oftentimes finds him or herself performing in the two roles interchangeably. During an agile transformation, for example, someone may oversee one team as the project manager and another as the scrum master. And unless you appreciate the fundamental differences between the two roles, this constant code-switching sets you up for failure.

And so just what is a scrum master versus a project manager? What is the function of each of these roles? And how do they differ from each other? This post is going to answer these questions, as well as identify a few tactics for excelling in each role simultaneously.

Project Manager

Project Manager Defined

To start off, let’s define the roles and responsibilities of a project manager.

The fundamental objective of the project manager is to oversee a project and lead people to deliver results. They are planners and coordinators. While project managers navigate risks and contingencies, the end goal of their projects are fairly clear and known. An event planner is a classic example of one. This position orchestrates all the components of planning and executing an event such as a concert, wedding or forum.

The Responsibilities of a Project Manager

The central responsibility of a project manager is to establish the scope, budget and timeline for a project, and then to manage the project so that it remains within these constraints. This entails doing things like overseeing risks, gaining buy-in from all stakeholders and rallying the team to meet deadlines. The daily tasks of project managers revolve around communication. They hold meetings, answer emails, coordinate efforts and create reports that bring management up to speed.

The Skills & Techniques Necessary for a Project Manager

A project manager utilizes many specific tools to assist in the role. A work breakdown structure divides high level requirements into small individual tasks. The network diagram plots each of these tasks to determine a feasible timeline. Techniques such as fast tracking and crashing distribute resources prudently. A Gantt chart, which plots all the tasks in a project along a timeline, communicates progress to stakeholders.

The Challenges & Pitfalls of Project Management

A project manager knows the ins and outs of an endeavor, and coordinates resources to execute on a project. Weak project preparation means it’s likely to exceed its budget, timeline and scope. A failure to supervise teams allows for scope creep and gold-plating.

And this briefly summarizes the role of a project manager. The position, essentially, is about executing on a clear and coherent vision.

Scrum Master

Scrum Master Defined

Now let’s define the roles and responsibilities of the scrum master.

The scrum master is a role specific to the scrum framework, which is an agile method for managing a project with clearly defined roles, ceremonies and artifacts. Originally, scrum was designed for software development, but now it’s more broadly applied to any complex projects where there are many unknowns. The development of an application is an apropos context for scrum. While the high level requirements for the application may be clearly defined, it’s not possible to spell out from the get-go exactly what the solution or individual tasks will look like.

The scrum master helps a team to navigate complexity and arrive at creative and effective solutions to problems. The fundamental objective of the scrum master is to orchestrate the scrum process. The scrum master ensures that the ceremonies are followed, and that each person understands his or her role in the framework.

The Responsibilities of the Scrum Master

The scrum master embraces the agile principle that prioritizes customer satisfaction over following a rigid plan. He or she keeps sprints oriented around the end goal. The scrum master works with the product owner to break a project into user stories, which are individual items of work that solve a customer problem.

The scrum master in many ways is a servant leader. He or she aims to build a highly autonomous and motivated team. To this end, the scrum master gets all the necessary tools to the team, resolves conflicts and blockers, and encourages the team to take small steps and then evaluate its progress.

Finally, the scrum master listens in order to guide the team. He or she presents increment to stakeholders and captures feedback. At retrospectives, the scrum master identifies what works and suggests ways to improve work processes.

The Skills & Techniques Necessary for a Scrum Master

The role of scrum master is about cultivating and nurturing a team, and creating a strong network between the team and the organization.

Active listening is fundamental to the role. Within the team, the scrum master identifies struggles and roadblocks. The scrum master also observes the larger organization in order to understand relationships and power dynamics between all stakeholders. The purpose of this listening is to guide the team and sway stakeholders.

Teaching is also inherent to the role. The scrum master propagates the agile methodology, which accentuates empiricism, or learning through experiences. This reinforcement is particularly necessary for a team accustomed to the waterfall method. By explaining the theory behind scrum, the scrum master gradually orients a team to a new method for solving problems.

And finally, the scrum master is a coach who aims to build an independent and high-performing team. And so rather than issue edicts and provide instructions, the scrum master coaches team members and encourages them to solve problems amongst themselves.

The Challenges & Pitfalls of the Scrum Master

A scrum master, ideally, is fairly hands-off. However, the person in the role, generally, is proficient and skilled with the work at hand, and so may slip into patterns of providing a team with answers and solutions. A scrum master who’s also a seasoned project manager can slide into a command and control position, and seek to monitor and control every stage of the process.

And this briefly summarizes the role of the scrum master. It’s a leadership position, but within a very different space than a project manager.

Differences Between a Scrum Master and a Project Manager

5 Key Differences Between a Scrum Master and a Project Manager

As we’ve just seen, a description of scrum master and project manager uses very different verbiage. A project manager is described with words like deliverables, resources and risk management. While the scrum master is described using terms like agile, ceremonies, backlog and user stories. This disparity touches on some of the fundamental differences between the two roles. Let’s spell out some of these differences.

1. Known Knowns vs Unknown Unknowns

A project manager works in a context where many of the deliverables, and the process for creating them, are fairly straightforward. Take a wedding, for example. While the final outcome may vary slightly from event to event, each wedding generally includes the same deliverables: a dress and a tuxedo, a cake, a ceremony and a reception. While a project manager always needs to plan for contingencies, and not everything is exactly the same each go-around, the end goal is fairly coherent and clear from the start.

A scrum master, on the other hand, works in the complex space, on projects with many curves and bends, and with an unknown outcome. The scrum master doesn’t seek to pin down things like budget, scope and timeline, but rather seeks to navigate the complex space in such a way that it empowers the team to discover creative solutions.

2. Delegator vs Facilitator

The project manager pilots a project. He or she puts a plan into place, assigning people to workloads and coordinating resources.

The scrum master, on the other hand, facilitates the team by supplying them with the necessary tools and equipment, and removing obstructions (such as an interfering project manager!). Then they let go and allow the team to run on its own.

3. Any Context vs Agile Exclusively

The role of project manager is applicable in a variety of contexts. It’s useful within companies that stick to a more traditional waterfall management approach, and within companies who’ve “gone” agile, and use systems such as kanban, lean, scrumban and scrum in managing a project.

The scrum master, however, is a role that’s used exclusively in a scrum framework, which is a very specific project management methodology under the umbrella of agile.

4. Management Role vs People Role

Project management, as the title suggests, is a managerial position. The function of the role is to delegate, supervise and organize. It can be very detail oriented, with precise methods and formulas.

The scrum master is more of a charismatic, “people” role. The position is about persuading, inspiring and educating others.

5. Rigid vs Fluid

Fulfilling the role of project manager means following a prescribed set of formulas and guidelines. The position entails things like scope and procurement documents, risk and issues logs, Gantt charts and network diagrams.

The position of scrum master may feel a bit touchy-feely by comparison. It emphasizes things like face-to-face communication, learning through experience, and reflecting. Psychology is a huge component of the role.

And this summarizes some key differences. Now, let’s look at some tactics for switching between the two roles.

Code-Switching Between Project Manager and Scrum Master

3 Tactics for Code-Switching Between Project Manager and Scrum Master

The project manager and scrum master are such different roles that ideally the same person would never perform in both simultaneously. Nevertheless, this is how things shake out from time to time, particularly in a large organization going through an agile transformation. Let’s outline three guidelines for making the switch, lest you find yourself flummoxed while changing between roles.

1. Distinguish Between the Two Roles

The first guideline is simple enough. By understanding the distinct objective, skills and duties of both the project manager and scrum master, it’s much easier to excel in both roles.

2. Hone Soft and Hard Skills

Every job requires a combination of hard and soft skills. However, a scrum master, arguably, demands a greater portion of soft skills such as listening, coaching, and persuading, while the project manager demands a greater portion of hard skills. In order to perform in both positions, it’s necessary for someone to be sharp in both hard and soft skills alike.

3. Establish Protocols and Best Practices

A job is a bit like putting on a performance. While in a given role, there’s a certain set of prescribed actions to take and lines to recite. Carefully delineating and outlining the best practices for each position makes it easy to code-switch between the two. Maybe there’s a series of questions to ask at the daily standup that gets the team talking, or a certain software that’s perfect for building a network diagram. When these procedures have been carefully documented, then slipping in and out of a role is as easy as taking off one hat and putting on another.

Conclusion

The scrum master and the project manager may seem like synonyms, while in truth they’re really homonyms. They sound alike, but the function, skills and overall objective for each of these roles is quite different.

Whether you’re a scrum master or a project manager, robust software keeps everyone on your team up to speed. Sign up for Teamly, the affordable all-in-one software that’s quickly becoming the go-to for remote teams.

Workplace Culture Examples: Lessons From Amazon, Google, and Tesla

Workplace Culture Examples

Your company has its own personality, one that’s felt by all that walk through the building. In business terms we call this the workplace culture and it’s found in every place of work.

It’s the collective behavior of the people who are part of the institution, shaped by their shared values, beliefs, rituals, and practices.

Think of it as a vibe you feel when you walk into an office. It could be happy and buoyant or sad and miserable.

A thriving culture can be the difference between a motivated, loyal workforce and a disengaged team with high turnover rates. It affects productivity, employee satisfaction, and even the bottom line.

When employees feel respected within the company’s culture, they are more likely to invest their energy, creativity, and commitment to their roles.

But where things go wrong, a toxic culture can take root stifling innovation, breed discontent, and tarnish a company’s reputation.

In this article we’re going to walk through workplace culture and explain how to develop positivity and avoid toxicity. We’ll also take a look at some notable cultures at the world’s biggest and most innovative companies.

Workplace Culture

What is Workplace Culture?

Workplace culture is the values, beliefs, behaviors, and social norms that define the environment in which employees operate. It may feel like culture can only exist at in-person offices, but even remote and hybrid teams have their own version of this.

It’s the genetic makeup of an organization, a blend of its history, mission, leadership style, and the people who make up its ranks. Every person makes up this culture, starting from the newest entry-level hire through to C-Suite execs.

The significance of positive workplace culture shouldn’t be overlooked.

It’s the backdrop against which all organizational activities take place, and informs the energy in which tasks are completed. Workplace culture exists in everything an employee does from the way they view their roles and responsibilities to their relationships with the organization itself and other members of staff.

A positive workplace culture will also go some way to deepening the connection an employee feels with the office. It can help them to approach their tasks with pride and invest themselves more in the company’s success.It’s the lens through which employees view their roles, responsibilities, and relationships.

When employees feel valued and understood, they are more likely to take initiative, share ideas, and contribute proactively to the company’s objectives.

Conversely, a negative or toxic culture can lead to silos, mistrust, and inefficiencies. Tasks that should be straightforward become cumbersome, and teams that should be cohesive become fragmented.

Employee morale is intrinsically tied to workplace culture.

A culture that celebrates achievements, encourages professional growth, and fosters a sense of belonging can boost employee satisfaction and retention. Employees in such environments often report higher levels of job satisfaction, reduced stress, and a stronger connection to the company’s mission.

On the other hand, a culture that doesn’t prioritize employee well-being can lead to burnout, high turnover, and low morale.

The ripple effects of workplace culture extend to the overall success of the company. A positive culture can enhance a company’s reputation, making it more attractive to top talent and potential clients or customers.

It can lead to increased productivity, better decision-making, and, ultimately, improved financial performance. However, a toxic culture won’t achieve this, instead companies with poor cultures often struggle with inefficiencies, reputational challenges, and stunted growth.

Positive Workplace Culture

Positive Workplace Culture Examples

A positive workplace culture can be the driving force behind a company’s success.

It not only attracts top talent but also keeps your best employees from moving on, ensuring that employees are motivated, engaged, and aligned with the company’s goals.

Let’s take a look at some examples of what a positive workplace culture looks like:

1. Open Communication:

  • Feedback Loops: Companies like Adobe have replaced traditional annual reviews with regular check-ins, allowing for real-time feedback and more immediate course correction. This fosters a culture where employees feel their contributions are recognized and valued.
  • Town Hall Meetings: Organizations like Spotify hold frequent town hall meetings where employees from all levels come together to discuss company updates, voice concerns, and get answers directly from leadership. This transparency builds trust and makes employees feel they’re a part of the bigger picture.
  • Suggestion Boxes: Some companies have physical or digital suggestion boxes, encouraging employees to submit ideas or feedback anonymously. This ensures that even the most introverted team members have a platform to share.

2. Continuous Learning:

  • Lunch and Learns: Companies like HubSpot offer “Lunch and Learn” sessions where employees can learn about various topics, from industry trends to personal finance, all while enjoying a meal together.
  • Dedicated Learning Platforms: Organizations like Google provide platforms like “Google’s Skillshop” for employees to upskill, ensuring they stay at the forefront of industry knowledge.
  • Mentorship Programs: Salesforce, for instance, has a robust mentorship program, pairing newer employees with seasoned professionals to guide them, fostering a culture of growth and knowledge sharing.
  • Scholarship Initiatives: Some companies offer scholarships for employees to pursue further education in their field, emphasizing the importance of continuous professional development.

3. Flexibility:

  • Mandatory PTO: In recent years, unlimited PTO has been offered by companies to attract new talent. On paper it sounded great. Take however much holiday you want, when you want it. It didn’t work. People took less time off which increases employee burnout. Instead, adopt a mandatory PTO, requiring staff to take a certain amount of time off at certain points during the year.
  • Remote Work Options: In the wake of the pandemic, companies like Twitter announced the option for employees to work remotely indefinitely. Recognizing that work can be effectively done outside the traditional office setting, this approach caters to diverse employee needs and lifestyles.
  • Flexible Hours: Organizations like Basecamp offer flexible working hours, understanding that the traditional 9-5 might not be optimal for everyone. Whether it’s parents needing to drop off kids at school or individuals wanting to avoid rush-hour traffic, such flexibility can significantly improve job satisfaction.
  • Sabbaticals: Offer sabbaticals, allowing long-term employees to take extended breaks to pursue personal projects, travel, or simply recharge. Recognizing that employees have lives and aspirations outside of work fosters loyalty and appreciation.

Incorporating these positive workplace culture practices doesn’t just make for happier employees; it translates to real business benefits.

Open communication can lead to innovative ideas and solutions, continuous learning ensures that the company stays competitive and up-to-date with industry trends, and flexibility can lead to higher retention rates and improved employee well-being.

These examples underscore a fundamental truth: when companies invest in their employees’ happiness and well-being, they’re also investing in their own success.

Toxic Workplace Culture

Toxic Workplace Culture Examples

Workplace culture is two headed coin, one side all things positive and happy, the other is a hotbed of toxicity. Just as a positive culture can propel a company to success, a toxic one can lead it to its downfall.

Recognizing the signs of a toxic workplace culture is crucial for both employees and employers, as it can have long-lasting effects on morale, productivity, and overall company health.

Here are some examples of toxic workplace traits:

1. Micromanagement:

  • Constant Oversight: In companies where micromanagement is rampant, employees often feel like they’re under a microscope. Every task, no matter how minor, is scrutinized, leading to feelings of distrust and suffocation. This can stifle creativity and innovation, as employees become hesitant to take initiatives or think outside the box.
  • Lack of Autonomy: Micromanaged employees often report feeling like mere cogs in a machine, with no autonomy or control over their work. This can lead to decreased job satisfaction and a feeling of disconnection from the company’s broader goals.
  • Decreased Morale: Continual oversight can wear down even the most resilient employees. When they feel their abilities are constantly questioned, it can lead to decreased confidence and morale.

2. Lack of Recognition:

  • Invisible Efforts: In some organizations, employees feel as though they’re invisible. Despite putting in long hours and going above and beyond, their efforts go unnoticed. This lack of recognition can lead to feelings of resentment and burnout.
  • No Growth Opportunities: A lack of recognition often goes hand in hand with a lack of growth opportunities. When employees feel their hard work isn’t acknowledged, they may also feel there’s no path for advancement, leading to stagnation in their roles.
  • Demotivation: Over time, a consistent lack of recognition can demotivate employees. They may begin to question the value of their contributions and may reduce their efforts, thinking, “Why am I even trying?”

3. High Turnover Rates:

  • The Revolving Door Syndrome: Companies with high turnover rates often resemble a revolving door, with employees coming and going at an alarming rate. This constant flux can be disruptive, affecting team dynamics and project continuity.
  • Loss of Institutional Knowledge: Frequent employee departures mean that valuable institutional knowledge is continually walking out the door. This can lead to repeated mistakes, inefficiencies, and a lack of continuity in company operations.
  • Sign of Deeper Issues: High turnover rates are often a symptom of deeper, systemic issues within the company. Whether it’s due to poor management, lack of growth opportunities, or an unsupportive work environment, frequent departures indicate that employees are unhappy and seeking better opportunities elsewhere.
  • Increased Costs: Contrary to what some might think, high turnover rates can be costly for companies. Recruiting, onboarding, and training new employees require time and resources. Additionally, the loss of productivity during these transition periods can impact the company’s bottom line.

While these toxic traits might seem obvious on paper, they can sometimes manifest subtly in real-world settings. It’s essential for both employees and employers to remain vigilant and address these issues head-on.

By rectifying these toxic elements, companies can move towards a healthier, more positive work environment that benefits everyone involved.

Real-World Workplace Culture

Three Real-World Workplace Culture Examples

Many companies take their investment in workplace culture seriously, looking for ways to maximize productivity through investment in their people. In fact, companies can change the entire working landscape with innovative ideas.

Did you know, there was never such a thing as a five-day 40-hour work week until Henry Ford implemented this strategy in 1926. We’ll let you decide if this was a good or bad thing!

Now, let’s look at three giants in modern industry and examine their workplace cultures, good and bad:

Amazon

Known for its high-pressure environment, Amazon’s corporate culture is often referred to as ‘Purposeful Darwinism’. This approach pushes employees to consistently deliver and innovate.

Amazon divides its workforce into smaller teams, promoting collaborative decision-making with a strong emphasis on innovation. The company’s primary focus is always on the customer, regardless of the department or product.

While Amazon’s high-pressure environment has driven its success, it’s not for everyone. Some employees have reported a lack of work-life balance, leading to their departure.

During the COVID-19 pandemic and beyond, Amazon warehouse employees reported long hours, low pay, and burnout. This highlights the importance of balancing high expectations with employee well-being.

Google

Google is renowned for its company culture, having consistently won awards in this domain. They prioritize employee freedom, allowing them to decide when and where they work, fostering creativity.

Built on the foundation of innovation, Google encourages experimentation and emphasizes keeping the user at the center of all decisions. Transparent communication is promoted at all levels, and employee development is a top priority.

Despite its accolades, Google has faced criticism regarding diversity within the company. This underscores the need for organizations to prioritize Diversity, Equity, and Inclusion (DEI) initiatives alongside other cultural values.

Tesla

Tesla’s workplace culture is characterized by high pressure with a laser focus on innovation. The company encourages its employees to step out of their comfort zones and experiment.

Tesla operates with small teams and places a strong emphasis on individual responsibility. The expectation is clear: deliver exceptional results.

Tesla’s commitment to innovation has sometimes come at a cost. The company has been in the news due to allegations from ex-employees about long working hours, unsafe conditions, and instances of racism. This serves as a reminder that while pushing boundaries is essential, employee welfare should never be compromised.

While each of these companies has a distinct culture that has contributed to their success, they also offer lessons for other organizations.

Balancing high expectations with employee well-being, promoting transparency and communication, and prioritizing DEI are essential components of a thriving workplace culture.

Creating A Positive Workplace Culture

Creating A Positive Workplace Culture and Its Consequences

Every organization, regardless of its size or industry, has the potential to cultivate a positive workplace culture. The journey begins with understanding the core values and beliefs that drive the company.

From there, it’s about implementing practices that align with these values and ensuring that they are consistently upheld.

Leadership

Leadership plays an important starting role in shaping the workplace culture. Their actions, decisions, and behaviors set the tone for the rest of the organization.

Example: A CEO who prioritizes work-life balance by leaving the office on time and encouraging others to do the same sends a strong message about the company’s values.

Leaders must lead by example, demonstrating the values they wish to see in their teams. They should also be open to feedback, ensuring that the culture remains adaptive and responsive to the needs of the employees.

Example: A manager who actively seeks feedback through regular one-on-one sessions and implements changes based on the input received creates an environment of open communication and trust.

Training and Development

One effective step organizations can take is to invest in regular training and development programs. These not only equip employees with the skills they need but also foster a culture of continuous learning and growth.

Example: A tech company that offers coding workshops or sponsors employees to attend industry conferences emphasizes the importance of staying updated and encourages personal growth.

Recognizing and rewarding employees for their contributions can go a long way in building a culture of appreciation and respect.

Example: An organization that celebrates “Employee of the Month” or provides bonuses for outstanding performance reinforces the value it places on hard work and dedication.

Open Communication

Promoting open channels of communication ensures that employees feel heard and valued. It also helps in addressing concerns before they escalate.

Example: A company that holds regular town-hall meetings where employees can voice their opinions or share ideas fosters a sense of community and inclusivity.

Workplace Well-being Initiatives

Prioritizing the well-being of employees, both mentally and physically, showcases an organization’s commitment to its people.

Example: A firm that offers gym memberships, mental health days, or even meditation sessions demonstrates a holistic approach to employee welfare.

A positive workplace culture should notn be an afterthought; it’s a business imperative. Organizations that prioritize and invest in their culture will reap the benefits in the form of engaged employees, increased productivity, and sustained growth.

Conclusion

If you’ve read this article, then there must be a good reason for that, take a moment to reflect on your company’s current culture.

  • Is it one that promotes growth, innovation, and well-being?
  • Or are there areas that need improvement?

Maybe you’ve identified a negative culture taking root in your business, or perhaps you want to ensure the positive workplace you’ve incubated continues on for many years.

Rooting out negativity and maintaining harmony both require constant effort, introspection, and adaptability. But the rewards, both tangible and intangible, are well worth the effort.

As the saying goes, “Culture eats strategy for breakfast.”

Make sure your culture is one that fuels success, not hinders it.

Integrity in the Workplace: Examples and Benefits of Promoting Purity At Work

Integrity in the Workplace

Integrity is something we seek in our people.

Bosses expect it from workers, and workers want it from the person who leads their team. Beyond that, we want it in our friends, family, and even the celebrities we follow.

All that is to say, integrity is a vital component people need in every aspect of their lives, but it is particularly important at work. Nowadays, it’s common to see integrity listed as one of the workplace values corporations set for their business.

But we shouldn’t treat integrity as just a buzzword from the people and culture team but more of a personal value we should strive for in our work.

Integrity, after all, is about doing the right thing, even when no one is watching. It’s about being genuine, honest, and transparent in all our interactions, decisions, and actions.

Whether you’re in healthcare, finance, education, or retail, integrity remains a universal cornerstone. Every industry, every role, every individual stands to benefit from embracing and championing integrity in the workplace.

In this article, we will discuss integrity in the workplace, including the foundational principles that make up a person of integrity and how it benefits an organization.

What is Integrity in the Workplace

What is Integrity in the Workplace?

Derived from the Latin word ‘integrate,’ meaning ‘complete,’ and the French word ‘integrate,’ meaning ‘purity,’ the concept of integrity is more than just linguistic history.

It’s important to have this understanding: integrity means complete and pure. It is a hallmark of a good person, and a workplace made up of good people breeds hard work and a harmonious environment.

So, let’s break down integrity further than just complete and pure.

Integrity refers to the quality of being honest and having strong moral principles. It’s about consistency in actions, values, methods, and outcomes. When someone possesses integrity, they act in a way compatible with their beliefs, regardless of external pressures or temptations to sway otherwise.

Just as a bridge with structural integrity stands firm and reliable, regardless of the weight or stress placed upon it, a person with integrity remains unwavering in their principles, ensuring their actions align with their words.

The value of integrity is more than just a modern concept. Historically, it has been held in high regard across cultures and civilizations.

Ancient philosophers, from Confucius in China to Socrates in Greece, have extensively discussed the virtues of integrity. In many cultures, tales and fables highlighting the importance of goodness have been passed down through generations, serving as moral compasses.

In understanding integrity, we recognize it as a foundational element of human decency. It’s a commitment to a consistent, genuine, and transparent way of life deeply rooted in our shared human history.

Attributes of Integrity

The Fundamental Attributes of Integrity

Although integrity is often viewed as a singular concept, it is built upon multiple foundational pillars that we’re breaking down in this section.

Each of these attributes, when practiced in the workplace, contributes to the creation of a culture of integrity.

Here are the first four basic components of integrity alongside an example set within the workplace:

Honesty

Honesty is the beginning and end of integrity. Being honest is not only essential for integrity but also for embodying genuine goodness.

Telling the truth in all situations, even when faced with challenges or potential repercussions, is the sign of an honest person. Honesty breeds transparency, ensuring that individuals and organizations operate authentically.

Example: Upon realizing that a project might miss its deadline, a project manager communicates this proactively to stakeholders instead of providing an overly optimistic update.

Responsibility

Taking responsibility means acknowledging our actions, especially when they lead to unintended consequences. Regardless of the potential outcome, one must own up to their mistakes as soon as possible. This not only offers a learning opportunity but also paves the way for corrective actions.

Concealing issues can accelerate problems, whereas taking responsibility leads to a more functional workspace.

Example: A team leader, after receiving feedback about a flawed strategy, revisits the plan, involves the team in finding a solution, and ensures its successful implementation.

Respect

Respect hinges on recognizing and honoring the inherent value of every individual. It involves listening actively, valuing diverse opinions, and ensuring everyone is treated fairly and with dignity.

Example: During a team meeting, a manager ensures that every member gets an equal opportunity to voice their opinions and that all ideas are considered without bias.

Trustworthiness

Trustworthiness is earned through consistent actions that align with one’s words. People build and maintain trust by staying true to their word, doing what they say they will do, and being reliable team members.

Example: A sales representative known for consistently delivering on promises made to clients strengthens the company’s reputation and client relationships.

The four attributes above are what every person of integrity should strive for, both in their work and daily lives. When people view you in this way, they are more likely to consider you trustworthy, reliable, and someone they can confidently depend on in various situations.

While these attributes are foundational, understanding integrity in the workplace goes even deeper. The book “4 Pillars of Integrity: Secrets to Living and Working Consciously” by Gay Hendricks and Phil Johncock delves into this topic further.

Hendricks and Johncock identify the following four pillars as essential components of integrity:

Emotional Intelligence

Emotional intelligence is the ability to recognize, understand, and manage one’s emotions while also being attuned to the feelings of others and making sure they feel valued and understood. A person with high emotional intelligence can navigate interpersonal relationships judiciously and empathetically.

Example: A team lead, sensing a team member’s distress, approaches them with understanding and offers support, ensuring the individual feels valued.

Impeccable Agreements

Impeccable agreements emphasize the importance of clear, achievable commitments. It complements responsibility by ensuring that commitments are realistic and achievable. When promises are made at work, they should be realistic, and any deviations should be addressed promptly.

Example: A vendor, upon realizing a potential delay in delivery, communicates this to the client in advance and renegotiates the terms to ensure mutual satisfaction.

Healthy Responsibility

Beyond mere accountability, healthy responsibility involves understanding the broader implications of one’s actions and ensuring they align with collective goals. It involves proactive decision-making that takes into account the broader picture.

Example: An executive, while making a decision, considers its impact on various stakeholders, ensuring that it benefits the organization as a whole.

Conscious Communication

Conscious communication is about ensuring clarity, transparency, and authenticity in all interactions. It’s about speaking with purpose and listening with intent. Communication is viewed as one of the most important parts of workplace etiquette. It is the bedrock upon which every successful organization is built.

Hendricks and Johncock suggest that communicating consciously is the key to keeping all team members and stakeholders aligned as a project progresses.

Example: During a negotiation, a business representative ensures that all terms are communicated clearly, avoiding any potential misunderstandings.

Together, these are the essence of integrity in the workplace. They guide individuals and organizations toward ethical, authentic, and successful endeavors.

Examples of Integrity in the Workplace

Examples of Integrity in the Workplace

Integrity is often showcased through big and small actions that individuals take in their daily professional lives.

Here, we’ll delve into some common examples of honesty and integrity in the workplace:

Standing Up for What’s Right, Even if it’s Unpopular

Taking a stand for what you believe is right, especially when it goes against popular opinion, is a true testament to one’s integrity. Your ethics will prevail over convenience or personal gain.

Example 1: Jane, a team leader, notices that a new policy her company is considering could inadvertently discriminate against a certain group of employees. Despite knowing that voicing her concerns might not be well-received by senior management, she speaks up in a meeting to highlight the potential issues.

Example 2: During a team brainstorming session, Mark disagrees with a popular idea because he believes it compromises the company’s commitment to sustainability. Instead of staying silent, he respectfully presents an alternative solution that aligns more with the company’s values.

Reporting Unethical Behavior or Misconduct

Acting against unethical practices or misconduct, even when it’s easier to turn a blind eye, showcases a commitment to a just and transparent work environment.

Example 1: Sarah, an accountant, discovers discrepancies in the company’s financial records that suggest embezzlement. Instead of ignoring it, she reports her findings to the appropriate department for further investigation.

Example 2: Raj overhears a colleague making inappropriate comments to another coworker. Recognizing the importance of a safe workplace, he reports the incident to HR.

Refusing to Engage in Office Gossip

Choosing not to participate in or propagate office gossip reflects a respect for colleagues and a commitment to a positive work environment.

Example 1: At lunch, Emily finds herself amidst colleagues discussing another team member’s personal life. She diplomatically changes the subject, steering the conversation towards a more neutral topic.

Example 2: Alex hears a rumor about a pending company merger. Instead of spreading this unverified information, he waits for official communication from the management.

Admitting Mistakes and Taking Steps to Rectify Them

Owning up to one’s errors and actively working towards a solution is a hallmark of integrity. It shows responsibility and a commitment to continuous improvement.

Example 1: During a presentation, Lisa realizes she’s provided incorrect data to her team. Instead of glossing over it, she acknowledges the mistake and promises to provide the correct information promptly.

Example 2: Tom notices he overlooked a key demographic after launching a marketing campaign. He admits the oversight to his team and collaborates on strategies to address the gap.

Respecting Company Time and Resources

Using company time and resources appropriately and for their intended purposes demonstrates respect for the organization and its goals.

Example 1: During work hours, Maria resists the urge to shop online or engage in personal activities, ensuring she’s fully dedicated to her tasks.

Example 2: Jordan is entrusted with a company credit card. He ensures it’s used strictly for business-related expenses and always provides clear, itemized receipts.

The underlying theme in each of these examples is clear: integrity is about doing the right thing, even when it’s challenging or inconvenient.

Lack of Integrity in the Workplace

Lack of Integrity in the Workplace Examples

While the virtues of integrity are often celebrated, it’s equally important to understand the repercussions of its absence.

A lack of integrity, whether through deliberate actions or unintentional oversights, can have far-reaching consequences that ripple through an organization, affecting both individuals and the broader business.

Examples of Integrity Breaches

Integrity breaches can manifest in various ways, from seemingly minor indiscretions to major ethical violations.

Some common examples include:

  • Misrepresentation of Qualifications: An employee exaggerates their skills or qualifications during the hiring process.
  • Falsifying Records: Manipulating financial or other records to present a more favorable image of the company or to hide discrepancies.
  • Theft or Misuse of Company Resources: Using company funds for personal gain or taking home office supplies without permission.
  • Breach of Confidentiality: Sharing sensitive company information with unauthorized individuals, whether intentionally or carelessly.

The Ripple Effect

One act of dishonesty, no matter how small, can set off a chain reaction within an organization.

Here’s how:

  • Erosion of Trust: When one person acts without integrity, it can lead to a general atmosphere of distrust. Colleagues may begin to question each other’s motives, leading to a breakdown in team cohesion.
  • Reputational Damage: In the age of social media and instant communication, news of unethical behavior can spread rapidly. A company known for integrity breaches can lose the trust of its customers, stakeholders, and the public at large.
  • Financial Implications: Acts like embezzlement or financial misrepresentation can lead to significant monetary losses. Additionally, the company might face legal penalties, leading to further financial strain.
  • Decreased Morale: When employees witness a lack of accountability or feel that unethical behavior is tolerated, it can demotivate them, leading to reduced productivity and higher turnover rates.

The aftermath of integrity breaches can linger long after the initial incident:

For Individuals:

Those found lacking in integrity might face disciplinary actions, termination, or even legal consequences. Beyond these immediate repercussions, their professional reputation can be tarnished, making it challenging to find future employment or establish trust in new work environments.

For Businesses:

A company known for integrity breaches can face a decline in stock prices, loss of clients, or even bankruptcy in extreme cases. Moreover, rebuilding a tarnished reputation can be a long, arduous process. The cost of damage control, both in terms of finances and resources, can be immense.

While integrity is paramount to a thriving, positive work environment, its absence can lead to a downward spiral with lasting consequences. It underscores the importance of a culture where integrity is not just encouraged but is seen as a non-negotiable core value.

Benefits of Integrity at Work

What Are the Benefits of Integrity at Work?

When integrity is missed or missing at work, operations can quickly unravel. From a managerial perspective, a deficit in integrity can erode employee respect and create an atmosphere detrimental to productivity.

On the employee side, that lack of integrity can lead to time theft, work that doesn’t meet standards, and diminished respect for their colleagues.

However, when integrity flows through the office, here are the benefits you can look forward to:

Building a Positive Company Culture

A culture rooted in integrity is an environment of trust, respect, and openness.

Employees feel valued and heard, leading to a sense of belonging and unity. When individuals know that their organization prioritizes doing the right thing, it promotes a sense of pride and loyalty. This positive culture improves the daily work experience. It is a buffer during challenging times, ensuring the team navigates hurdles with resilience and mutual support.

Attracting and Retaining Top Talent

While compensation is important, top professionals often prioritize other factors when job hunting. They gravitate towards organizations that resonate with their personal values. A company known for its integrity stands out as an appealing choice for potential employees.

As an added bonus, when existing employees feel they’re part of an ethical organization, they’re more likely to stay, reducing turnover rates. Retaining top talent ensures the company benefits from their expertise and experience in the long run.

Enhancing Company Reputation and Customer Trust

News travels fast, thanks to our always-online culture and social media’s ability to provide instant updates.

A company’s reputation has never been more important.

Organizations known for their integrity enjoy a positive public image. Customers, stakeholders, and partners are likelier to engage with businesses they trust. This trust translates into customer loyalty, repeat business, and positive word-of-mouth referrals.

In situations where the company might face challenges or controversies, a strong foundation of integrity ensures that they receive the benefit of the doubt and support from their customer base.

Boosting Productivity and Team Collaboration

Integrity streamlines operations. When team members are honest in their communications, it reduces misunderstandings and conflicts. Decisions are made based on transparent and accurate information, leading to better outcomes.

Teams that trust each other collaborate more effectively. They’re more open to sharing ideas, providing constructive feedback, and working cohesively towards common goals. This enhanced collaboration boosts overall productivity, ensuring projects are completed efficiently and innovatively.

Develop Integrity in the Workplace

How To Develop Integrity in the Workplace

Creating a culture of integrity is not a one-time initiative but an ongoing commitment that requires deliberate actions and strategies.

It’s about weaving integrity into the organization’s very fabric so that every decision, interaction, and process is honest and complete.

Here’s how businesses can develop such a culture:

Leadership’s Role in Setting the Tone

The leadership team plays a trendsetting role in shaping the organization’s culture. When leaders embody and champion integrity, it sends a powerful message to the entire workforce. Their actions, more than their words, set the tone.

By demonstrating ethical decision-making, transparency in communications, and accountability for their actions, leaders inspire others to uphold the same standards. Leaders should remember that they’re always under the lens, and their commitment to integrity serves as a model for others to emulate.

Training and Workshops on Ethical Behavior

While the essence of integrity might seem intuitive, providing structured training that delves into real-world scenarios and dilemmas is beneficial. Workshops can offer employees tools and frameworks to navigate complex situations, ensuring they make decisions aligned with the company’s values.

Role-playing exercises, case studies, and group discussions can help employees understand the nuances of ethical behavior, making them better equipped to handle challenges.

Open Communication Channels for Reporting Concerns

An environment where employees feel safe to voice their concerns must be cultivated across the board. Establishing clear, confidential channels for reporting unethical behavior or misconduct ensures that issues are addressed promptly.

Whether it’s a dedicated helpline, an ombudsman, or an online portal, these mechanisms should be easily accessible and guarantee protection against retaliation. Regularly communicating the existence and purpose of these channels reinforces the organization’s commitment to addressing and rectifying integrity breaches.

Recognizing and Rewarding Acts of Integrity

Naturally, you will need to address lapses in integrity if and when they occur. However, it’s equally important to celebrate its positive manifestations. Recognizing and rewarding employees who showcase exemplary ethical behavior serves a dual purpose.

Firstly, it reinforces the organization’s value on integrity, making it clear that such actions don’t go unnoticed. Secondly, it motivates others to follow suit.

Whether through monthly awards, public acknowledgments in team meetings, or even simple thank-you notes, these gestures go a long way in promoting a culture of integrity.

A workspace where integrity is not just encouraged but is seen as an integral aspect of the organization’s identity safeguards its reputation and paves the way for sustained growth and success.

Conclusion

If integrity means anything, it’s this: in a world where you can be anything, be genuine.

For in genuineness lies true integrity. And with integrity, you earn respect and trust and leave an indelible mark on the world.

It’s a virtue that transcends industries, cultures, and generations. Its importance is universally acknowledged, yet its practice is not always universally applied.

At work, integrity is the foundation upon which relationships are built, decisions are made, and reputations are established. Work with your team to ensure integrity becomes an unquestionable aspect of everything, from meetings to project deadlines. Achieving this can bring about more growth and a happier team environment.

Long-Term Goals for Work: Why They Matter (With 45+ Examples)

Long-Term Goals for Work

No matter where you are in your career journey—whether you’re stepping into your first job post-graduation or have been loyal to the same company for years—setting long-term goals is central to growth. Ambitions can give your career purpose and guidance.

When we think over goals, our minds often gravitate towards the immediate: the tasks on our plate or the projects for the upcoming quarter. However, integrating a long-term vision into our professional journey can be transformative. It instills ambition, fuels determination, and sharpens our focus.

In contrast, neglecting long-term planning can lead to a sense of stagnation.

Many find themselves at drift and stuck in roles they’ve outgrown, a situation intensified by family, hobbies, and life’s many responsibilities. Yet, with a clear roadmap, careers become more purposeful through life’s bumps and bruises.

In this article, we deliver a guide on long-term goals, including how to create intentional goals, their impact on you as a person and your career, and detailed examples of long-term goals for all types of people.

Long-Term Goals in the Workplace

Long-Term Goals in the Workplace and How They Work

At the heart of every ambitious professional’s journey lies a set of long-term goals.

But what these goals look like could vastly differ from individual to individual. Everyone has a different idea of what success could be and how they want their career to factor into their lives.

For some, it could be the deeply ambitious goal of becoming a CEO or floating a company on the stock exchange. For others, it could be about balancing work and family. Or it could be to do more humanitarian work.

There’s no right or wrong answer when setting long-term goals at work. However, they can be vastly different from the daily goals we set ourselves.

Long-term goals can be defined as the sweeping objectives that individuals aim to achieve over an extended period, typically spanning several years or even decades.

They are not just fleeting desires or whims; they are deeply rooted aspirations that provide direction and purpose to our professional lives. Long-term goals are a commitment that could see us return to school, pivot into new roles, and take on new challenges.

Several characteristics set long-term goals apart from more immediate ones:

  • Persistence: They remain consistent over time, even as short-term objectives may change.
  • Clarity: They provide a clear picture of the desired outcome, even if the path to get there might be uncertain.
  • Motivational: They serve as a source of inspiration, driving individuals to push boundaries and overcome challenges.

Think of short-term tasks as the stepping stones or the daily to-dos that lead toward achieving the bigger picture.

For instance, if one’s long-term goal is to become a department head, short-term tasks include taking on more significant projects, enrolling in leadership training, or networking with senior management. These tasks are immediate and often have a clear deadline.

In contrast, long-term aspirations, like becoming a leader in one’s field, require a combination of these short-term tasks: continuous learning, adaptability, and patience. They’re not achieved overnight but culminate years of dedication and hard work.

Impact of Long-Term Goals on Career Development

The Impact of Long-Term Goals on Career Development

Career development is one of the singular most important undertakings a person has. Most people work for more than 40 years, spending at least 40 hours each week in the office, the warehouse, or the work site.

We must turn to work for more than just financial security; it must provide satisfaction, a sense of purpose, and opportunities for personal growth and fulfillment. It’s here that long-term goals really come into play.

Not every job will deliver exactly what we need, and as is human nature, our desires may change. Long-term goals help us to work towards our professional wants and needs and ensure we’re always moving in a direction that aligns with our broader ambitions.

Here are a few of the ways long-term goals for work do just that:

Direction and Clarity

Career development without clear long-term goals can feel directionless. Just as we need a plan when embarking on a new project or task, our careers also benefit from a structured approach.

Without these goals, we might find ourselves in roles that don’t leverage our strengths or passions.

Long-term goals provide clarity, ensuring that our professional decisions, from courses to job changes, align with our broader aspirations and vision for the future.

Motivation and Commitment

Setting ambitious long-term goals can also be a powerful catalyst for motivation.

When we have a clear vision of what we want to achieve, the challenges faced along the way become less of obstacles and more of learning opportunities. These goals remind us of the bigger picture, especially during times of doubt or when faced with mundane tasks.

Committing to a long-term goal can turn mundane tasks into meaningful steps toward that goal. It’s the difference between seeing a task as “just another report to file” and “a step closer to my aspiration of becoming the best analyst in the industry.”

Long-term goals are more than wishful thinking.

While short-term tasks give us immediate direction and satisfaction, long-term goals shape our career objectives over time.

Meaningful Long-Term Goals

Crafting Meaningful Long-Term Goals

Crafting long-term goals isn’t a task to be taken lightly.

These aspirations will guide your actions, decisions, and growth for years to come. But how does one go about setting these pivotal objectives?

It’s a blend of introspection, diligent research, and seeking wisdom from those who’ve walked the path before.

Now, let’s take a look at how you can start ruminating on what your long-term goals should be.

Self-Reflection

The journey to meaningful long-term goals begins inward.

Take a step back and engage in some honest self-reflection.

  • What truly drives you?
  • Where do your passions lie?
  • What legacy do you want to leave in your field?
  • How should your work-life balance be in the future?
  • What challenges are you willing to face and overcome?
  • Which achievements would make you look back with pride?
  • How do external factors, like family or location, influence your goals?
  • How do your personal values align with your professional aspirations?

Understanding your strengths can give you a clear indication of where you can shine in your career.

Conversely, recognizing your weaknesses isn’t a moment of self-doubt but an opportunity to identify growth areas.

Since your career will always be an important part of your life, long-term goals for work should align closely with your personal values where possible. After all, professional success is most fulfilling when it resonates with personal values and desires.

Research

Once you have a clearer understanding of your personal landscape, it’s time to look outward.

The professional world is constantly in flux and flow, with industries evolving, new ones emerging, and some becoming obsolete.

Anyone planning for the long term should study these trends.

Let’s use the tech industry as an example. If you’re building a career, understanding the rise of AI or quantum computing might influence your long-term goals.

Aligning your aspirations with market demands ensures that your goals are personally fulfilling and professionally relevant. This alignment can be the difference between striving in an oversaturated market and pioneering in a burgeoning field.

Consultation

There’s a saying that resonates with career goals: “No man is an island.”

Despite being personal, crafting long-term goals should be a collaborative endeavor. Seeking mentorship can make a world of difference.

With their wealth of experience, mentors can provide insights you might have yet to consider. They can challenge your perspectives, refine your goals, and even provide resources to help you achieve them.

With that said, feedback isn’t limited to mentors.

Colleagues, peers, or even friends in the same industry can offer a fresh perspective. They can point out potential pitfalls or offer suggestions that make your goals more attainable and meaningful.

You may already have someone in mind:

  • A boss.
  • A thought leader from Twitter.
  • A local business owner.
  • A friend who’s set up their own business.

There’s never any harm in asking for advice.

Long-Term Goals Examples for Work

Long-Term Goals Examples for Work

If you’re reading this and not yet sure what your long-term goals should be, that’s good. It should be a challenging question to answer.

To help you out, we’ve put together an extensive list of long-term goals for work that you can consider. It would be best if you didn’t take on too many long-term goals that giving them proper attention is impossible.

Opting for more than one is excellent, but goals, regardless of how ambitious, need to be attainable. So, with that out of the way, here are some examples of long-term goals in the workplace:

Leadership Aspirations:

Leadership aspirations refer to the desire to climb the corporate ladder, not just for the sake of power or a higher paycheck, but to make a meaningful impact, guide teams, and influence organizational direction.

  • Leading a cross-functional team or heading a new department.
  • Spearheading a major project that brings innovation to the company.
  • Progressing from an entry-level position to a managerial or executive role.
  • Becoming a mentor or coach to younger employees, guiding them towards their own leadership paths.

Skill Development:

Skill development is the continuous enhancement of one’s abilities to stay relevant, competitive, and adaptable in your industry to remain irreplaceable at work (great for negotiating pay rates!). There are always skill gaps to be filled, and if you can recognize and plan for them, you’ll be a more valuable asset.

  • Mastering a new software or technology relevant to the industry.
  • Obtaining a higher degree or certification to specialize in a niche area.
  • Learning a new language to expand business in non-English speaking regions.
  • Attend workshops or seminars to stay updated with industry trends and best practices.
  • Engaging in hands-on projects or collaborations to apply and test new skills in real-world scenarios.

Industry Transition:

Industry transition is about adapting one’s skills and experiences to thrive in a completely different sector or role. It’s a bold move, often driven by a desire for new challenges, better opportunities, or personal passion.

  • Moving from one sector to another, e.g., from finance to tech.
  • Pivoting from a technical role to a client-facing or sales role.
  • Transitioning from a corporate setting to a startup environment or vice versa.
  • Exploring roles in emerging industries or sectors that align with one’s values and passions.
  • Using skills from a previous position to address gaps or bring fresh perspectives in a new industry.

Networking:

Networking is where you’ll engage in building and nurturing professional relationships. It goes beyond just adding connections on LinkedIn or handing out business cards at an event; networking is an intentional choice to forge mutual relationships with industry experts and peers who can offer insights, opportunities, and support

  • Participating in community service or volunteer work related to one’s profession.
  • Joining or leading industry associations or groups to stay updated and connected.
  • Attending conferences, seminars, and workshops to meet like-minded professionals.
  • Organizing or attending local meetups or networking events to foster community ties.

Personal Branding:

Personal branding is about developing yourself as an expert in your industry. It’s the impression people have of you based on your expertise, actions, and online presence. Good personal branding can lead to speaking engagements, books, and other opportunities reserved for the best of the best.

  • Establishing oneself as a thought leader or expert in a specific domain.
  • Speaking at industry events or guest lecturing at educational institutions.
  • Launching a personal blog, podcast, or YouTube channel related to professional expertise.
  • Engaging actively on professional social media platforms, sharing insights, and joining discussions.

Work-Life Balance:

Work-life balance is the equilibrium between one’s professional responsibilities and personal life. Work doesn’t overshadow other important aspects of life like family, hobbies, and self-care. Achieving this balance can increase productivity and improve mental well-being and job satisfaction.

  • Prioritizing time for hobbies, relaxation, and spending time with loved ones.
  • Setting boundaries by unplugging from work emails or calls during off-hours.
  • A four-day workweek or flexible working hours to accommodate personal commitments.

Financial Goals:

Financial goals are the monetary objectives one sets for one’s professional journey. These can range from short-term targets like saving for a vacation to long-term aspirations like retirement planning.

  • Investing in assets like property or stocks to grow wealth.
  • Aiming for a specific salary bracket to meet lifestyle aspirations.
  • Saving a certain amount for retirement to ensure a comfortable post-work life.

Mentorship:

Mentorship is a relationship in which a more experienced individual guides a less experienced person in their professional journey. It’s a two-way street where the mentor and mentee can learn and grow.

  • Seeking a mentor in a desired field or position to gain insights and advice.
  • Participating in formal mentorship programs offered by organizations or institutions.
  • Taking a certain number of professionals or students under one’s wing and guiding them.
  • Sharing experiences and lessons learned through seminars, workshops, or online platforms.

Entrepreneurial Goals:

Entrepreneurial goals revolve around the ambition to create, manage, and grow a business. Whether it’s a passion project on the side or a full-blown startup, these goals can be both financially driven or based on personal values and desires to make a difference.

  • Seeking partnerships or collaborations to expand business reach and offerings.
  • Starting a side business or transitioning to full-time entrepreneurship to pursue a passion.
  • Scaling a startup to reach a specific revenue or user base milestone, ensuring business growth and sustainability.

Sustainability Goals:

Sustainability goals focus on the long-term well-being of the environment, society, and the economy. For professionals, this means integrating sustainable practices into their work, advocating for green initiatives, and ensuring that their actions positively impact the world.

  • Spearheading green initiatives within the organization, promoting eco-friendly practices and solutions.
  • Advocating for the adoption of renewable energy sources or waste reduction measures in the workplace.
  • Reducing the company’s carbon footprint by a specific percentage, aiming for a more sustainable operational model.
  • Collaborating with NGOs or community groups on projects that promote environmental conservation and awareness.
  • Participating in corporate social responsibility (CSR) initiatives, aligning business practices with societal needs and expectations.

Innovation and Creativity:

Embracing innovation and creativity means constantly seeking new ways to improve, differentiate, and lead in one’s field. It’s about pushing boundaries and challenging the status quo. You might have identified ways to save money or new areas to expand into; being innovative can lead to making a name for yourself.

  • Filing for patents to protect and capitalize on unique inventions or ideas.
  • Participating in or hosting hackathons to solve industry-specific challenges.
  • Leading brainstorming sessions or innovation hubs, creating spaces where ideas can flourish and evolve.

Continuous Learning:

Continuous learning may involve going back to college and studying for a master’s or MBA, but it doesn’t have to mean a return to formal education. In reality, a wide range of activities contribute to personal and professional growth. Certification, short courses, webinars, workshops, and even self-paced online tutorials can all play a part.

  • Enrolling in online courses or workshops to acquire new skills or deepen existing ones.
  • Attending industry conferences, seminars, or webinars to network and learn from experts.
  • Engaging in peer learning or knowledge-sharing sessions fosters a culture of collective growth.
  • Reading a set number of books related to the industry each year, staying updated with the latest trends and research.

Conclusion

As you reflect on the examples and which long-term goals for work resonate with you most, remember that the journey toward your goals is as valuable as the destination itself.

Embrace the learning, the growth, and the experiences along the way.

Stay adaptable.

Technology and industries are changing in the blink of an eye. Your personal life may also throw up some surprises: a new kid, a relocation for your partner’s job, or an unexpected health challenge.

Adapting to these shifts is all part of maintaining balance and staying on course towards your long-term goals.

With determination, clarity, and a commitment to continuous growth, there’s no limit to what you can achieve.

A Guide to Strategic Leadership: Developing Leaders for the Future

Strategic Leadership

The business environment is a whirlwind of change, with new challenges and opportunities emerging at every turn. That’s certainly not a bad thing as it can lead to innovation and adaption, but it’s necessary to have the right leaders in place.

Leadership, in this context, is about having a person, or persons, in charge who are knowledgeable, experienced, and capable of turning these moments into opportunities. Someone who can foresee trends, shift team focus, and predict a path forward amidst uncertainty.

We think a lot about leadership at Teamly. It’s something that runs through the core of any business from the CEO and C-suite down to the line managers in charge of different teams.

In this article, we’re breaking down strategic leadership, a style of management that combines foresight with decision-making to make your business stay one step ahead of the competition.

Keep reading to find out the strategic leadership definition and what traits someone needs to turn challenges into opportunities.

What is Strategic Leadership

What is Strategic Leadership?

Leadership is about guiding a team towards a common goal. It involves influencing people to achieve desired outcomes. But when we add the term “strategic” to leadership, the scope broadens significantly.

Strategic leadership isn’t just about guiding a team; it’s about aligning the entire organization’s resources, capabilities, and strategies towards a long-term vision.

While leadership might focus on managing teams and tasks at hand, strategic leadership zooms out, looking at the organization as a whole, its place in the industry, and the external factors that influence its trajectory.

Let’s look at what characteristics a strategic leader might bring to the office:

  • Ability to Picture and Plan For the Bigger Picture: Strategic leaders don’t get bogged down by the nitty-gritty of daily operations. Instead, they have a bird’s-eye view of the organization and its environment. They understand market trends, competitor movements, and the potential opportunities or threats on the horizon. This panoramic perspective allows them to set a direction that ensures sustained growth and relevance.
  • Balancing Short-term Goals with Long-term Vision: It’s a delicate act, juggling the immediate needs of an organization while staying true to a long-term vision. Strategic leaders excel at this. They recognize the importance of achieving short-term targets, but not at the expense of derailing from the overarching mission. Every decision, no matter how immediate, is weighed against its alignment with the long-term objectives.
  • Adapting to Change and Leading Transformations: Change is the only constant both in life and business, so strategic leaders are adept at pivoting. They don’t resist change; they embrace and drive it. Whether it’s technological disruptions, market shifts, or internal restructures, these leaders are at the forefront, ensuring that transitions are smooth, and the organization remains resilient. Think how the world changed with personal computers and access to the internet. It was adapt or die.
  • Embracing Humility and Respect for Others: Contrary to the stereotype of leaders being authoritative figures, strategic leaders understand the value of humility. They recognize that they don’t have all the answers and are open to insights from all levels of the organization. This humility, coupled with a genuine respect for others, fosters a culture of collaboration and innovation. It’s not about being the smartest person in the room; it’s about harnessing the collective intelligence of the team.

Strategic leadership is a multifaceted discipline.

A leader needs to keep focused on the future so they can keep the organization moving towards its vision. They do this by being open to changes needed and driving them early and successfully before their competitors even get wind of them

If a business can predict and embrace what’s happening in the industry and markets they’re better positioned to capitalise on the opportunities that can be created. As phones got smarter, businesses who could see that opportunity had their apps out early, and as the saying goes; the early bird gets the worm.

Value of Strategic Leadership

The Value of Strategic Leadership in Modern Business

Over the past few decades, we’ve witnessed a seismic shift in how businesses operate and compete.

One of the most profound changes has been the rise of technology. From the advent of the internet to the proliferation of artificial intelligence, technology has redefined industries, created new ones, and obliterated others.

It has democratized information, making it accessible to all, and has accelerated the pace at which businesses must adapt or perish.

Alongside technological advancements, globalization has expanded the playing field.

Businesses are no longer confined to local or regional markets; they have the entire world to cater to and compete with. This global reach brings its own set of challenges, from understanding diverse consumer behaviors to navigating different regulatory landscapes.

These changes breed more changes as the dynamics of the workforce have evolved. The traditional 9-to-5 job is giving way to flexible work arrangements, remote teams, and a greater emphasis on work-life balance.

Employees today, especially the younger generation, prioritize purpose over paycheck, seeking roles that align with their values and offer opportunities for growth.

Why Strategic Leadership Matters Now More Than Ever

The challenges leaders face are not just complex; they are “wicked problems,” a term coined by scientists specilaizing in management. These are issues that are multifaceted, with no clear solution, and are often interconnected with other problems.

For instance, how does a company maintain its cultural integrity while expanding globally? How does it innovate without alienating its core customer base?

These are not questions with straightforward answers.

Navigating such uncertainties requires a brand of leadership that’s not just reactive but proactive. It’s not enough to put out fires; leaders must anticipate where the next blaze might erupt.

This is where strategic leadership shines most.

Strategic leaders don’t just tackle problems; they foresee potential challenges and devise strategies to either mitigate or capitalize on them.

Leaders must be visionaries, thinking multiple steps ahead, preparing their organizations for future shifts, and ensuring they remain agile and resilient. It’s about building a ship that doesn’t just weather the storm but harnesses the wind to propel forward.

Demand for strategic leadership is only intensifying. Businesses need experts who have foresight built into their DNA. More than just leading a team through the current sprint in a project or managing to secure a boost in quarterly profits.

That’s only short-term thinking. Businesses need leaders who can manage all that while making sure the landscape isn’t going to abruptly change in front of them. They already know, saw it coming, and have implemented the necessary changes already.

In other words, they have it under control.

Developing Strategic Leaders

Developing Strategic Leaders – Internal vs. External

The need for strategic leadership is only deepening as industries get more competitive. Yet, startlingly, there exists a significant deficit of such leaders, particularly in senior roles.

Various industry reports and surveys have consistently highlighted this gap. While a majority of companies recognize the importance of strategic leadership, only a fraction believe their top executives possess these crucial skills.

This shortfall isn’t just a matter of numbers; it’s a looming crisis.

Without strategic thinkers guiding them, organizations are liable to get left behind when the next technological revolution takes place. They might achieve sporadic successes, but in the long run, they’re vulnerable.

The absence of a clear, forward-thinking vision can lead to missed opportunities, inability to preempt market shifts, and a reactive rather than proactive approach to challenges. Without strategic direction, companies can become complacent, losing their competitive edge and failing to innovate.

Addressing the Gap: Internal vs. External Leadership

The question then arises: How do organizations bridge this leadership chasm?

The answer lies in two primary strategies: developing leaders internally and scouting leadership talent externally.

Nurturing from Within

There are undeniable advantages to grooming leaders from within the organization’s ranks. These individuals, having spent considerable time within the company, possess an intimate understanding of its operations, culture, and challenges.

They’ve witnessed its evolution, been part of its successes and failures, and therefore bring a nuanced perspective to leadership roles.

By investing in leadership development programs, companies not only equip these individuals with strategic skills but also send a positive message about growth opportunities, boosting overall morale.

External Talent

External hires bring a fresh set of eyes, uncolored by company history or internal dynamics. They can challenge the status quo, introduce innovative strategies, and drive transformative change.

However, this approach comes with its set of challenges.

Integrating an external leader into the fabric of the company, ensuring cultural fit, and navigating potential internal resistance can be complex endeavors. It’s also worth noting that external hires often require a period of acclimatization before they can effectively take control of teams effectively.

Balancing the two approaches is crucial.

While internal development fosters continuity and loyalty, external hires can catalyze rapid change and diversification. Organizations need to assess their specific needs, the industry landscape, and their long-term vision to determine the right mix.

The strategic leadership deficit is a pressing concern, one that organizations cannot afford to ignore. As the business landscape becomes increasingly complex across industries, the demand for visionary, strategic leaders will only intensify.

Companies must proactively address this gap, whether by nurturing talent from within or by seeking dynamic leaders from outside, to ensure they remain agile, resilient, and poised for future success.

Steps to Develop Strategic Leaders

Whether you opt for the internal or external routes, continuous learning and development are necessary for strategic leaders who make a difference. With every advancement in technology or new region the business launches in, information and learning quickly follow.

How do you help to develop strategic leaders? Here’s how:

  1. Investing in Leadership Training and Development: Leadership skills, especially those of a strategic nature, can be nurtured and refined. Organizations should consider comprehensive leadership programs that cover a range of topics, from strategic thinking to effective communication. This could involve collaborations with top business schools, bringing in external experts for workshops, or even establishing in-house leadership academies.
  2. Encouraging a Culture of Continuous Learning and Adaptability: Technology is changing at an unprecedented rate. For leaders to remain strategic, they need to be adaptable and committed to continuous learning. Organizations can support this by offering platforms for continuous education, be it through online courses, sabbaticals for higher education, or regular industry update sessions. A culture that values and promotes learning will naturally foster leaders who are prepared for the future.
  3. Recognizing and Rewarding Strategic Thinking and Innovation: Beyond just monetary rewards, organizations need to establish a culture where strategic initiatives are celebrated. This could be through platforms where teams showcase their strategic projects, creating innovation hubs within the organization, or even simple acknowledgment in company-wide communications. When strategic thinking becomes a celebrated aspect of the company culture, it encourages more individuals to think in similar lines.
  4. Mentorship and Peer Learning: One of the most effective ways to develop strategic leaders is through mentorship. Pairing budding leaders with seasoned strategic thinkers can provide them with invaluable insights and guidance. Additionally, peer learning sessions, where leaders across levels share their experiences and learnings, can be a goldmine of practical knowledge.

Since the future isn’t set in stone, it’s important to keep developing strategic leaders so they have a wealth of knowledge to draw on. They need to be able to predict changes early, but they also need to be able to pivot if something new happens.

Impact of Strategic Leadership

The Impact of Strategic Leadership on Organizational Success

Strategic leadership doesn’t operate in a vacuum. Its effects permeate throughout the organization, influencing its culture, operations, and ultimately, its success. The impact of strategic leadership can be likened to a ripple effect – starting from the leader and extending outwards, touching every aspect of the organization.

One of the primary roles of a strategic leader is to ensure that the entire organization is aligned with its mission and vision. This alignment is not just about having a well-defined mission statement.

It’s about ensuring that every department, team, and individual understands their role in achieving the broader organizational goals. When everyone is moving in the same direction, the organization can achieve its objectives more efficiently and effectively.

Strategic Leaders are Forward-thinkers

They are always on the lookout for opportunities to innovate and grow. By fostering a culture of innovation, these leaders ensure that the organization remains relevant in a rapidly changing business landscape.

They encourage risk-taking (within calculated limits) and celebrate creative problem-solving, ensuring that the organization is always a step ahead of its competitors.

Strategic Leaders Build Resilience and Agility

Resilience and agility are important survival tools for businesses in the global economy.

Strategic leaders understand this. They ensure that the organization is not just equipped to handle challenges but can turn these challenges into opportunities. By promoting a culture of adaptability, they ensure that the organization can pivot quickly in response to external changes, be it market shifts, technological advancements, or global events.

Strategic Leaders Earn Stakeholder Trust

Trust is a foundational element of any successful organization. Strategic leaders, through their vision, transparency, and consistent decision-making, build trust among stakeholders, be it employees, customers, or investors. This trust translates into loyalty, ensuring that employees are committed, customers are retained, and investors have confidence in the organization’s future.

Building Strategic Leadership for the Future

Building Strategic Leadership for the Future

Businesses who are focused on the future must have a plan in place for bringing strategic leaders into the business. Whether you choose to promote from within or bring in an expert from outside, here are some key tips:

  • Start Early: Identify high-potential employees and provide accelerated leadership development. Give promising candidates stretch assignments and exposure to strategic planning.
  • Look Broadly: Consider leaders from diverse backgrounds and industries who can inject new perspectives. Leverage external recruitment purposefully.
  • Promote Collective Strategizing: Make strategy everyone’s responsibility, not just the C-suite’s. Encourage input across all levels to foster a culture of strategic thinking.
  • Take the Long View: Support sabbaticals, learning budgets and other opportunities for continual education and growth. Strategic leaders are lifelong learners.
  • Allow Failure: Create psychological safety for reasonable risk-taking and experimentation. Post-mortems without blame promote insight.
  • Communicate the Vision: Leaders must connect strategy to team priorities and give context. Well-informed teams execute better.
  • Reward Strategic Impact: Incentivize and celebrate not just short-term wins but lasting strategic contributions that pay dividends.

With deliberate effort to build strategic muscle across the organization, leadership teams will evolve – ready to tackle complex challenges, pivot amid uncertainties and chart a path to enduring success.

The future invites us all to think bigger.

Conclusion

As the pace of disruption accelerates, the window of opportunity will go to those who spot the trends early and mobilize their organizations well before situations reach crisis levels.

Strategic leaders turn blind corners into glimpses of new paths forward.

The organizations that will thrive are those guided by strategic leaders – visionaries who can inspire an empowered team towards shared ambitions. Companies that cultivate these talents among their ranks will sustain their edge, no matter what the future holds.

So keep scanning the horizon. Keep asking “what if?” And keep developing the strategic leaders you’ll need when tomorrow arrives. The fruits of doing so will be sweeter than you can imagine.

How to Become a Project Manager Without Experience: A Step-by-Step Guide to Breaking the Mold

Project Manager Without Experience

So, you want to become a project manager but there’s a slight hiccup: you have zero experience in project management. The job listings make you feel like you’re trying to enter an exclusive club with a neon sign flashing, “No Experience, No Entry.” But what if I told you there’s a back door?

The general belief is that experience is the golden ticket to any job, especially one as critical as project management. But let’s get something straight: experience is valuable, but it’s not the sole admission fee.

In this guide, we’ll dissect some of the prevailing myths around becoming a project manager without experience. We’ll talk about how to gain the necessary skills, choose the right certifications, and even how to schmooze your way in through networking. Trust me, it’s not about what you haven’t done; it’s about what you’re willing to do next.

Myth-Busting regarding becoming project manager with no experience

Expanded Myth-Busting: Experience, Who?

Let’s Play Mythbusters, Shall We?

Myths can be charming when they’re part of folklore or bedtime stories, but not so much when they’re roadblocking your career path. The world of project management is no stranger to such myths, especially if you’re trying to break in without experience. Let’s dispel some more, shall we?

You Need a Degree in Project Management

Oftentimes, we equate degrees with competence. Yet, in the realm of project management, your degree subject isn’t the be-all and end-all. People successfully manage projects coming from backgrounds as diverse as humanities, sciences, and the arts. Your skills are your currency here.

You Can’t Lead if You Haven’t Been Led

The belief that you can only be a good leader if you’ve been under someone else’s leadership is another myth we need to dismantle. Leadership is about making effective decisions and inspiring a team, things often learned outside the confines of corporate hierarchy.

Project Management is All About Tools

Some think that mastering a few project management software tools can make them an excellent project manager. Tools are facilitators; they aren’t substitutes for skills like communication, risk assessment, and problem-solving.

You Need Industry-Specific Experience

“Ah, you’ve never worked in healthcare? You can’t manage healthcare projects.” Wrong. While industry knowledge can be beneficial, the core principles of project management are transferrable across sectors.

Certifications are Mandatory

Sure, certifications like PMP or ScrumMaster can give you an edge, but they aren’t your only ticket into this field. Plenty of project managers start off without these and acquire them along the journey, sometimes even sponsored by their employer.

What Do Project Managers Do

The Basics: What Do Project Managers Even Do?

So, What’s in the Job Description?

Before diving into a swimming pool, it’s wise to know the depth, right? Similarly, understanding the role of a project manager is crucial before you decide it’s the career path for you. Let’s skim through the job essentials.

Leading a Team

You’re the Catalyst, Not Just a Participant

The role of a project manager goes beyond assigning tasks. You’re the catalyst that speeds up the reaction but doesn’t get consumed. Leadership involves recognizing the strengths and weaknesses within your team and allocating tasks accordingly. A project’s success isn’t solely based on its completion; it’s about completing it in a way that maximizes everyone’s potential.

The Visionary Behind the Curtain

Your role isn’t reactive; it’s proactive. You set the vision, the mission, and the goals. By doing this, you ensure that every task, no matter how minute, aligns with the bigger picture. If you’re missing a vision, you’re like a ship without a compass — you’ll move, but not necessarily in the right direction.

Managing Deadlines

The Timekeeper of Progress

In project management, time is more than just ticking seconds; it’s a currency. And like any good banker, you have to manage it wisely. Miss a deadline, and it costs you. Meet it, and you earn the trust and confidence of both your team and your stakeholders.

It’s Not Just About the Finish Line

Many assume that managing deadlines is about rushing to the finish line. In reality, it’s about pacing yourself and your team so that you arrive there without exhaustion or errors. Monitoring progress, adjusting timelines, and setting interim milestones are your tools for ensuring a timely yet high-quality output.

Balancing Resources

Juggling with Precision

Think of yourself as a juggler, managing various resources that keep a project afloat — people, time, and money. The art lies in knowing when to toss each resource higher and when to catch it. Mismanage these, and you’ll find your project spiraling into chaos.

Scarcity Is a Challenge, Not a Roadblock

You’ll rarely have unlimited resources. That scarcity is not a roadblock; it’s a puzzle to be solved. You allocate resources judiciously, ensuring that every ounce of effort and every penny spent contributes to project success.

Risk Management

The Clairvoyant of Project Hazards

It’s your job to gaze into the project’s future and foresee potential issues before they arise. Risk management is like installing an alarm system, you might not need it every day, but when you do, it’s invaluable.

Plans B, C, and D Are Your Best Friends

Risk management isn’t just about identifying potential hiccups; it’s also about having backup plans. Your preparedness measures the distance between a project hiccup and a project catastrophe. Sometimes, you’re not just carrying an umbrella; you’re building an ark.

Acquiring Project Management Skills

Acquiring Skills: No Experience, No Problem

Roll Up Those Sleeves, Time to Skill Up

Let’s be clear: experience is a teacher, but it’s not the only one. When traditional pathways are blocked, you innovate. Here are some ways you can acquire the project management skills you need without traditional experience.

Online Courses: Your Virtual Classroom

Platforms like Coursera, Udemy, and LinkedIn Learning have democratized education. For a fraction of the cost of a formal degree, you can access courses taught by industry professionals. Take courses on project management basics, team leadership, or even specialized software like Jira or Asana. It’s learning on your terms.

Networking: Your Circle of Potential

The adage, “It’s not what you know, it’s who you know,” has a ring of truth. Virtual meetups, LinkedIn groups, and industry events provide you with a tapestry of connections. These aren’t just potential employers or mentors; they’re live repositories of knowledge and experience you can tap into.

Side Projects: Your Personal Lab

Nothing screams competence like a track record. But what if you don’t have one? Create it. Initiate your own projects or volunteer for non-profits who need a helping hand. It might not pay in cash, but the experience is invaluable. You’re not just adding a line on your CV; you’re writing a whole new chapter in your skillset story.

The Art of Skill Stacking

Combine online courses, networking, and side projects, and you’re not just a project manager in the making; you’re a well-rounded professional. Skill stacking isn’t just about amassing abilities; it’s about synergizing them in a way that makes you more than just the sum of your parts.

Learning is a loop, not a line. As you loop through online courses, networking, and side projects, you’ll find that each enhances the other. Before you know it, you won’t just be filling a role; you’ll be elevating it.

Project Management Certifications

Certifications: The Diploma You Never Knew You Needed

The Alphabet Soup After Your Name

Sure, experience speaks volumes, but sometimes you need the backing of alphabets, those acronyms after your name, to echo your skills in a room full of skeptics. Certifications in project management not only validate your skills but also open doors that were previously impenetrable.

PMP: The Gold Standard

If project management had a Nobel Prize, it’d be the PMP (Project Management Professional). Administered by the PMI, it’s a rigorous exam that tests your mettle on every aspect of project management. And it pays off—literally. PMP certified managers often earn more than their non-certified peers. It’s a solid investment in your future.

PRINCE2: The Methodology Maven

Across the pond, you’ll find PRINCE2 (Projects IN Controlled Environments). This certification focuses on process-driven management and is highly valued in Europe and the UK. If you’re interested in international opportunities, becoming a PRINCE2 practitioner is akin to learning a global business dialect.

CSM: The Agile Ace

If the terms “sprint” and “scrum” make your heart race in a good way, consider becoming a Certified ScrumMaster (CSM). This is for the change-makers, those who understand that adaptability is just as crucial as planning. With CSM, you’re not just managing projects; you’re spearheading change.

Why Certify?

Let’s cut through the fog. Certifications are not just resume polish. They’re an intensive crash course in the realities of the role. Whether you go for a PMP, PRINCE2, or CSM, you’re buying a ticket to a community. These certifications offer networks, ongoing education, and a seal of approval that tells employers you’re worth betting on.

Adding these letters after your name does more than just spell “qualified”; they signify that you’ve adopted project management as not just a job, but a career. So, the question isn’t why should you get certified, but rather, which alphabet soup will you choose?

Mentor to Learn Project Management

Finding a Mentor: The Shortcut You Didn’t Know You Needed

Who’s Your Obi-Wan Kenobi?

Think about it. The path to becoming a Jedi in the project management universe isn’t a solo journey. It’s filled with intricate webs of decisions, skills, and crucially, relationships. This is where a mentor — your Obi-Wan Kenobi — comes into play.

The Value of Sage Wisdom

Books are great, but they’re not people. They don’t answer back when you ask, “How would you handle a team that’s missing deadlines?” A mentor, vested in your success, can offer real-time, contextual advice that’s tailored just for you.

Unlock Doors, Both Real and Virtual

Did you know a mentor can be your strongest networking tool? They’ve been in the industry, they know people, and most importantly, they know who you should know. Every coffee meet-up or online touchpoint with them could be a potential goldmine of contacts.

Where Do These Mentors Lurk?

  • Online Forums: Websites like ProjectManagement.com offer active communities.
  • Industry Events: Yes, those “boring” seminars are often frequented by industry leaders.
  • LinkedIn: Don’t underestimate the power of a well-crafted message.

Different Approach: The Peer Mentor

Maybe you’re thinking, “I’m not ready for an Obi-Wan; I need a Luke Skywalker.” Peer mentorship counts too. Learning the ropes with someone else who’s also figuring it out can offer a different but equally valuable perspective.

So, the road to becoming a project management Jedi might seem winding, full of trials and potential pitfalls. But it doesn’t have to be a path you walk alone. Whether you opt for a wise guide or a peer companion, mentorship can be the force multiplier you didn’t know you needed.

Project Management Soft Skills

Soft Skills: The Hidden Curriculum

No, We’re Not Talking About Your Pillow-Talk Skills

You’re savvy in Microsoft Project and can juggle deadlines with the best of them. But how well do you communicate with your team? Soft skills often lurk in the shadows of hard metrics, yet their impact is light-years away from trivial.

Say It, Don’t Spray It

Communication isn’t about grand speeches. It’s the fine art of conveying complex ideas in simple terms. Your team’s cohesion and, by extension, the project’s success pivot around this very skill.

Emotional Intelligence: Beyond IQ

You can’t manage a team if you can’t manage emotions—yours and theirs. Emotional intelligence is the invisible glue that holds the project’s human elements together. It’s empathy in 4D.

Adapting, Not Just Adopting

Projects rarely go as planned. Adaptability isn’t a buzzword; it’s your survival toolkit. Can you switch lanes when there’s a roadblock and still reach your destination?

Building a Project Management Portfolio

Building a Portfolio: Show, Don’t Just Tell

Your Portfolio: The Catwalk of Your Skills

A resume says you can do the job; a portfolio proves it. It’s the tangible manifestation of your skills and experiences, neatly packaged for future employers to peruse.

The Projects That Didn’t Pay (But Will)

Side projects speak volumes. They say you’re passionate, proactive, and you love what you do enough to do it for free (initially, at least).

The Value of Giving Back

Volunteer work isn’t just for college applications. It’s real-world experience, showcasing your skills and your character. Plus, the universe tends to pay back kindness in unexpected ways.

Fake It Till You Make It? No, Simulate It

If you’re still green, simulated projects can be your stepping stone. Tools like Project Simulator can give you a sandbox to practice in without any real-world repercussions.

In both soft skills and hard evidence, the nuances matter. A nuanced communicator, an adaptable leader, a portfolio brimming with initiative—that’s what sets you apart in the project management cosmos.

Applying for a Project Manager Job

The Application Process: Ready, Set, Go!

Applying Without Experience: Not a Deal-Breaker

Stepping into project management without a background might feel daunting. But remember, even Michelangelo had to start with a chisel and a block of marble. So what’s your chisel? Let’s dig in.

How to Craft a Resume that Speaks

The resume you hand over should be more than a laundry list of jobs; it should be your career narrative.

  • Tip 1: Identify transferable skills like team coordination or time management from other roles you’ve had, and make them front and center.
  • Tip 2: Use quantifiable metrics to bring life to your skills. Instead of saying “good in team management,” say “led a team of 10 and increased productivity by 20%.”

The Art of Writing Cover Letters

If resumes get you in the door, cover letters seal the deal.

  • Tip 1: Don’t be generic. Speak to the company’s needs and how you’re the solution. It shows you’ve taken the time to understand them.
  • Tip 2: Tell a brief story that encapsulates your skills and passion for the role. It makes you memorable.

Nailing the Interview

Interviews test more than your ability to answer questions; they probe into how you think and solve problems.

  • Tip 1: Practice common situational questions related to project management. Develop answers that demonstrate your problem-solving aptitude.
  • Tip 2: Employ the STAR (Situation, Task, Action, Result) technique to structure your answers.

A well-crafted application is your chisel, allowing you to sculpt your way into the project management world. By understanding how to finesse each aspect, from your resume to the interview, you build the scaffold that elevates you to your new role.

Networking

Networking: It’s Who You Know, Not What You Know

Handshakes, But Make Them Virtual

In the digital age, networking doesn’t need a room filled with people, just a reliable internet connection.

Dive into Online Forums

Places like Reddit and specialized LinkedIn groups are goldmines for connecting with like-minded professionals and learning the ropes. Engage, ask questions, offer value—rinse and repeat.

Get Out There

Industry events may seem intimidating, but they’re just community gatherings of people as passionate about project management as you are. Break the ice by discussing recent industry trends or asking for someone’s take on agile versus waterfall methodologies.

The Wisdom of Informational Interviews

Never underestimate the power of a candid conversation. Reach out to seasoned pros for informational interviews. Not job interviews, but knowledge exchanges. Ask them about their journey, their daily challenges, and what they wish they’d known earlier.

In essence, your lack of traditional experience is not a roadblock but a different path. Tailor your application, master your interviewing skills, and weave a network of connections. The route may be less traveled, but it still leads to the destination: a fulfilling career in project management.

Conclusion

Navigating into the role of a project manager without a traditional background isn’t a detour; it’s your unique path. We’ve walked through the non-negotiables: soft skills that often eclipse hard skills, resumes that narrate, cover letters that resonate, and interviews that demonstrate your savvy. Your toolset should also include mentors and professional connections that amplify your journey.

You don’t need a lineage of project managers in your family tree to succeed. Your experience, however unrelated it may seem, shapes a lens that’s uniquely yours. The field of project management is vast, but your unique blend of skills, curiosity, and adaptability makes you a part of its landscape. Take the wheel; the roadmap awaits.

Know Your Blind Spots: The Top Ten 10 Reasons Why Projects Fail, Plus How to Avert a Hot Mess in Your Upcoming Projects

Image represents project failure

We’ve all had that sinking feeling in a project when disaster looms ahead, a turnaround is nowhere in sight and we realize the only way out is to jump ship.

These failed projects so often begin innocently enough. The team and client set off buoyant and full of hope. Yet just even one fatal turn around a blind corner yields a battered team, a busted budget, and an outraged client.

So why do they fail? How is it that red flags are ignored and a project manager proceeds without the necessary resources, without stakeholder buy-in, without even a contract or scope document?

There’s a million reasons for project failure. And as it turns out, avoiding these dead ends means playing by all the rules. All those terms, concepts and processes they taught you in project management school exist for a reason. Network diagrams, scope and procurement documents, daily scrum, and risk management tools all serve to keep a project on its rails. If you want to avert capsizing a project, the surest path to success is to be that Captain No-No. Resist pressure to cut corners and gloss over details.

In this article, we’re going to cover some of the most common reasons for project failure with examples, and underscore the project management principles that avert these fizzles and disasters.

Stakeholders on the Fence

1. Stakeholders on the Fence

A project’s success hinges on stakeholder buy-in. It’s as fundamental to a project as pollen is to a bee. Even in a team of two, cooperation and assent are critical. Otherwise each member is pulling in an opposite direction, and they won’t be able to reach the goal.

The need for buy-in is especially clear with organizational changes such as an agile transformation. When upper management and other key players resist the change, it becomes impossible to disseminate new procedures or build a new culture. Rather than achieve change and growth, the organization instead flounders, squabbles and squanders resources.

The Fix

In order to gain buy-in, first of all it’s necessary to understand just who the critical stakeholders are. Generally, they include people both inside and outside the organization. Once identified, the next step is to persuade them. For a project to proceed smoothly, stakeholder buy-in is needed from the very first stages.

How to persuade? Buy-in is usually gained by disseminating the “why” behind the goal, rather than just the “what.” WIFM plays a huge part here as well. Once stakeholders understand how the objective benefits them, they’re far more likely to buy-into the vision.

2. More-Is-Better Thinking

Every project aims to deliver big on value and expand the boundaries of its current level of output. Excellence is part and parcel to success. A team that fails to strive delivers subpar or mediocre results. However, this principle can be taken to an extreme and leave teams caught up in a maze of offering more and more, squandering time and resources, without delivering on value. The truth is, sometimes reducing scope actually increases quality!

Consider the example of an instruction manual that accompanies a new sound system. In the interest of providing value, a project manager might set out to create an exhaustive manual that covers every detail of the product, down to the smallest minutia. The fact is that a lengthy manual of this sort may simply confuse buyers and leave them tearing their hair out wondering how to use the product. Far more valuable to the customer is a brief manual that covers the essentials with simple, easy to understand language.

The Fix

At the end of the day, customers are interested in value, not quantity. They want their problem solved as quickly as possible. Delivering value, then, means distinguishing between quality and scope. A project manager identifies and hones in on what’s going to add value, then cuts out those extras that don’t serve any purpose.

3. Foggy Scope

Scope is one of the three central constraints in a project. When properly defined, it’s easy for a project to work within the other constraints of budget and timeline. When the scope is unclear and hazy, however, a project is staged to go haywire.

Take the example of a credit union that is set up to receive payments and deposits by mail, but currently the customers want to pay automatically. In this project, the high level requirement, essentially, is to automate what was formerly a manual process. While this sounds simple enough, this project’s execution could introduce surprises. Perhaps in order to learn how to automate payments, the credit union has to hire outside consultants to look over the current system and offer advice. At this point, the credit union faces compliance and privacy regulations that need to be properly addressed. The scope turns out to be far larger than it seemed at the get-go. Addressing the compliance issues will add to the budget and timeline, and it may even preclude the project altogether.

The Fix

Knowing the full scope of a project requires much research at the get-go. This means talking to all stakeholders and evaluating the project from a variety of perspectives. It’s necessary to set up a network diagram that lists every step of a project and the dependencies between tasks. Sometimes, it’s also helpful to look at documents from past projects, or to speak with someone who’s undergone something similar.

Flimsy Requirements

4. Flimsy Requirements

Requirements are all the criteria a project must fulfill in order to be successful. The requirements, then, must be carefully outlined before a project commences. Capturing requirements, however, can be tricky. While some are super clear, others are implicit and unstated.

Take the example of an artist who hires a designer to build a website to feature and sell her work. She says she wants her website to have several pages with images of her work, a contact page, an order page, and a bio page. Clear enough. What she doesn’t say, however, is that she wants the website to be ‘user-friendly’ and to reflect her brand. These later requirements are known as non-functional requirements. They’re difficult to quantify, and so it’s hard to tell whether or not they’ve been fulfilled.

The designer might build a website that includes all the pages the artist requests, only to find that the artist doesn’t like the end result at all. The colors and font don’t reflect her brand, and it provides such a poor UX that it doesn’t draw customers or promote her business.

The Fix

In order to avoid delivering a product that doesn’t meet the client’s specification, it’s necessary to capture a full understanding of all the requirements at the get-go, both functional and non-functional. One way to capture non-functional requirements is to treat them as constraints which define the boundaries of a project. It’s also a safe bet to check in with the client throughout the project and determine whether things are veering off track or staying the course.

A Pointless Product

5. A Pointless Product

Every project needs a market demand and business justification. Even if it seems like a great idea, unless there’s a need for the product, it will land with a dud. And unless the project makes good business sense, it spells financial trouble. Although this probably sounds like a no-brainer, it’s actually pretty easy for a team to get lost in a fantasy world of designing a product that doesn’t have a market, building a course that no one wants to take, or writing a book that no one wants to read.

Consider the example of New Coke, launched by Coca-Cola in 1985. Although the company believed it was delivering a new and improved recipe, it turns out that customers preferred the original Coke, and didn’t reach out for the new product featured on grocery store shelves. As a result, Coke lost millions.

The Fix

Knowing customer needs and preferences is a delicate science. That’s why there’s a profession dedicated to this job exclusively: the product manager. A product manager thoroughly researches the market and the customer, and understands just how to design a product that entices the target market.

It’s also necessary to outline the business case of a project from the get-go. Drill down into the numbers to determine if the project makes sense financially.

6. A Band of Fiefdoms

Projects are like an orchestra. They’re the fusion of people with entirely different skill sets performing entirely different tasks, coming together to create something wonderful. It’s only natural, however, for a large group to disband into small groups with similar workloads. This tendency can be so strong that the “orchestra” can separate off into individual fiefdoms who only listen and communicate amongst themselves. Without cooperation between all these factions, things can go awry.

Take the example of building a website. The software developers and the copywriters each have a distinct skill set and very different tasks to perform. Naturally, they would be inclined to work separately from one another. Without ongoing communication, however, it could come to pass that the copy intended for the website isn’t suited for final layout. It’s either too long or too short, and everything needs to be re-written. Or take the example of creating a video, where the costume designer works in silo from the writers and set designers. When they all come together, there could be a serious mishmash of styles, tones and aesthetics.

The Fix

The solution is to communicate, communicate, communicate. Develop a structure and system that keeps all stakeholders abreast of everything going on in the project. A transparent work culture that discloses key information to all members and holds regular skip level meetings fosters fluid communication. Getting everyone onto the same communication tool precludes scenarios where significant decisions are made without the knowledge or input from key players. Many teams nowadays depend on the daily scrum, where everyone comes together first thing in the morning to discuss progress and blockers. This keeps everyone on the same page and helps to avert disasters before they occur.

7. The Fantasy Goal

The best projects are always stretch goals. They aim to improve on current processes and build something that’s more innovative with less resources and less time. However, this line of thinking can turn into “pie in the sky project management.” The team expends resources and energy only to discover that there is no pot of gold at the end of the rainbow.

Let’s consider the example of a toy manufacturing plant that seeks to improve its workflows in order to increase overall production. The project manager presents management with a plan that lists the required resources and time, and they in turn slash the budget and cut the timeline in half, without adjusting the overall objective.

The old axiom of garbage in, garbage out applies here. The project, more than likely, is poised for failure. Even if everyone on the project doubles their workload, the goal is unrealistic. Management instead sets the stage for employee burnout. Plus, the project manager’s reputation is on the line.

The Fix

A good project fuses stretch goals with some real thinking. By utilizing project management tools such as the work breakdown structure, the cost breakdown structure and a network diagram, it’s possible to gain a firm understanding of the work and time necessary to achieve a certain goal. When this is communicated effectively, it gets all stakeholders to agree to a certain budget, scope and timeline. And unless management agrees to live in the real world, the project manager doesn’t move forward into execution.

No Plan B, C or D

8. No Plan B, C or D

Risk management is part and parcel to any plan. This means knowing how and where things could go off track, and what to do when mishaps occur. It can be difficult, however, to dedicate time and resources to mitigate something that might happen. Many project managers would just as soon solve problems when and if they occur, and otherwise focus on the goal.

Without a solid risk management plan in place, however, a project is staged to go amok. Take the planning of a one-day event such as an outdoor Church rummage sale. On the day of the event, things need to fall right into place. There isn’t time to reflect and adjust. If the planning committee doesn’t account for contingencies such as the possibility of rain, the entire event could be a bust.

The Fix

The solution to averting risks is to anticipate curveballs and treat risk management not as an afterthought, but as a priority that’s consistently applied through all stages of the project. For any possible mishap, have a plan B, C or D in place so that when disaster occurs, things don’t go off the rails.

9. Non-Contractual Add-Ons (Gold-Plating)

The classic project constraints of budget, time and scope are just that–constraints. A successful project works within them. It’s all too common, however, to get so caught up in pleasing the client that a team goes above and beyond the initial agreement. However, agreeing to changes that aren’t included in the contract can escalate into a headache later on.

Take the project of creating an advertising campaign for a client. The initial requirements include an e-book, a short video and five blog posts. Mid-way through the project, however, the client says that she’d like some content for her social media account. The project manager could simply agree to this add-on, without adjusting scope or discussing price. When it comes time to deliver, the client might say that the social media posts aren’t up to snuff, and need to be rewritten. And then the team is on the hook to revise a task that it’s not being paid for to begin with.

The Fix

Avoiding scope creep and gold plating in a project can be tough. Some of the key strategies are to start the project with a clear scope document that clarifies all the functional and non-functional requirements. Close communication through a project’s execution, with both the client and within the team, ensures that everyone is working to the client’s requests, without adding on additional work.

A Black Box Approach

10. A Black Box Approach

The goal of a project is to deliver a valuable product to the client. But it’s easy for a team to sign a contract, then become myopically fixated on fulfilling the contract, and ignore any relevant details that surface during execution.

This black-box thinking can be especially destructive in software development projects. Take the example of building an application. During the execution phase, while developers are writing and testing code, a competitor comes out with a nearly identical product. At this point, it would be wise for the team to tweak the original plan in order to distinguish the product from competition. Without ongoing communication with the client, and keeping abreast to goings-on in the outside world, a team would miss this sort of critical information that impacts the project’s success.

The Fix

This destructive black-box thinking is the reason software developers invented scrum and agile. These project management methodologies allow for course correction and demand continual, face-to-face communication with the client. An agile approach to a project means that teams work toward the real goal of pleasing the client with a good product, and don’t get caught up in simply fulfilling a contract.

Conclusion

Not every project has a happy ending. From poor communication to fuzzy requirements to black-box thinking, there’s a million reasons for why a project goes off the rails. And project failure means that resources are squandered and the project manager’s reputation is on the line. The solution to averting failures is to not cut corners, and rather to adhere to all the principles of project management.

Every project manager wants to be on their toes, and understand his or her blind spots. While we all crave success, the truth is that we learn the most from our failures. And so in order to earn your stripes as a project manager, it’s necessary to experience a few mishaps. You’ll emerge wiser, and have a more solid foundation going forward.