Mastering the Art of Project Monitoring for Successful Outcomes

project monitoring

Every project manager has experienced one, if not all, of these pains:

  • That moment when, despite the best-laid plans, the project starts to veer off course.
  • The deadline that was once far away now looms dangerously close.
  • Cost estimates are steadily creeping upwards.
  • The once enthusiastic team members are now overwhelmed and stressed.

If only there was a way to predict these problems and correct the course before it’s too late.
That’s where project monitoring steps in.

It acts as the project manager’s crystal ball, predicting potential obstacles and providing the tools to address them effectively. But project monitoring is not just about preventing problems; it also helps identify opportunities for improvement, enhancing the project’s overall success.

In this article, we’ll peel back the layers of project monitoring, uncover its integral role in project management, and explain how it seamlessly integrates with project control mechanisms.

What is Project Monitoring in Business

What is Project Monitoring in Business?

At its core, project monitoring is a systematic process involving collecting, analyzing, and using information to track a project’s progress against the planned objectives and deliverables.

It’s like the GPS for your project, continually checking if you’re on the right path, how far you’ve traveled, and how far you still need to go.

This process doesn’t just revolve around numbers or statistics, though. It goes beyond tracking metrics and encompasses analyzing trends, identifying risks and opportunities, and initiating corrective actions when necessary.

Project monitoring plays a crucial role in project management by offering a real-time snapshot of the project’s health and status. By actively monitoring a task, project managers can ensure alignment with the initial plan, anticipate potential issues before they escalate, and make informed decisions based on data, not just intuition or guesswork.

Additionally, project monitoring facilitates proactive communication between the team and stakeholders, keeping everyone in the loop about the project’s progress, challenges, and successes.

It’s a critical process that promotes transparency, encourages accountability, and fosters a culture of continuous improvement in project management.

Project Monitoring and Control – What’s the Connection?

So where does project control fit into all of this?

Project monitoring and control are two sides of the same coin. Monitoring provides the data and insights, while control is the mechanism that uses this information to steer the project back on track when it deviates from the plan.

Think of project monitoring as the diagnostics run on a car – identifying any issues or potential problems.

In contrast, project control is like the mechanic who uses this diagnostic information to fine-tune and fix the car. Monitoring identifies the “what” and “why,” while control focuses on the “how” – how to correct the issue and prevent it from recurring in the future.

In essence, project monitoring provides the information necessary for effective project control. It enables the project manager to maintain a firm grip on the project’s reins and guide it toward successful completion.

How Does Monitoring and Control Work In Project Management

How Does Monitoring and Control Work In Project Management?

Before we dive into the components of project monitoring, let’s take a moment to understand the broader concept of monitoring and controlling in project management.

Monitoring and controlling encapsulate the processes and activities used to track, review, and regulate the progress and performance of a project.

In the monitoring phase, project managers track a project’s key performance indicators (KPIs) and compare them to the initial plan to spot any deviations. This helps identify issues as they arise and assess their impact on the project’s cost, schedule, and quality.

On the other hand, the controlling phase involves taking corrective action to bring the project back on track if any deviations are found during monitoring. It ensures that the project’s performance meets the predetermined standards and that the project is progressing as planned.

The Project Monitoring and Control Plan

The project monitoring and control plan is the roadmap that guides the monitoring and controlling activities throughout the project’s lifecycle. It outlines the processes, procedures, tools, and techniques to monitor the project’s progress and performance.

The plan defines the project’s KPIs, performance baselines, monitoring schedule, and reporting requirements. It also includes a risk management plan to identify potential issues that could impact the project and strategies to mitigate them.

Remember, a well-thought-out project monitoring and control plan is pivotal to effective project monitoring.

The Project Monitoring Matrix

The project monitoring matrix is a key tool used in project monitoring. It’s a document that visually represents the project’s progress, presenting a clear and concise overview of the project’s current status.

The matrix typically includes information such as the project’s objectives, the indicators used to measure progress towards these objectives, the sources of data for these indicators, the frequency of monitoring, and who is responsible for monitoring each aspect of the project.

By providing a comprehensive snapshot of the project’s status at a glance, the project monitoring matrix enables project managers to quickly identify any areas of concern and take immediate corrective action. In this way, the matrix acts as an early warning system, helping to prevent minor issues from snowballing into major problems.

The Process of Monitoring in Project Management

The Process of Monitoring in Project Management

Monitoring and controlling a project is no small task. It involves a series of steps that need to be performed diligently and consistently.

Here’s a quick rundown of these steps:

  • Setting Baselines: The first step in project monitoring and control is setting baselines for scope, schedule, and cost. These baselines serve as a reference point against which the project’s performance will be measured.
  • Tracking Performance: Once the baselines are set, the next step is to track the project’s performance against these baselines. This involves collecting data on various project parameters and evaluating how the actual performance stacks up against the planned performance.
  • Identifying Variances: If there’s a discrepancy between the actual performance and the planned performance, it’s essential to identify and analyze these variances. Understanding the root causes of these variances can help devise effective strategies to address them.
  • Implementing Corrective Actions: After identifying the variances, the next step is implementing corrective actions to bring the project back on track. These actions could range from reallocating resources to modifying the project schedule.
  • Reviewing and Adjusting: The project monitoring and control process is not a one-time event. It requires continuous review and adjustment to ensure the project remains aligned with its original objectives.

Project Monitoring Techniques

Several project monitoring techniques can aid in effectively tracking a project’s progress.

Here are a few examples:

  • Earned Value Management (EVM): This technique compares the project’s actual progress with its planned progress. By analyzing cost variances and schedule variances, EVM provides a clear picture of the project’s current status and future performance.
  • Key Performance Indicators (KPIs): KPIs are metrics that measure the performance of various aspects of a project. They provide quantifiable data that can be used to assess whether the project is meeting its objectives.
  • Critical Path Method (CPM): This technique determines the shortest time possible to complete a project. It involves identifying the critical tasks that directly impact the project’s timeline.

Monitoring Project Progress

To monitor project progress, project managers utilize various methods:

  • Regular Status Reports: These are detailed documents that provide information on the project’s current status, including the work completed, work pending, issues faced, and more.
  • Project Dashboards: These visual tools provide a quick overview of the project’s current status. They display critical project data in an easy-to-understand format.
  • Meetings: Regular team meetings provide an excellent platform for discussing the project’s progress. They allow for real-time feedback and prompt resolution of issues.

By combining these steps, techniques, and methods, project managers can master the art of project monitoring and ensure that their projects stay on track and meet their objectives.

What's the Difference Between Project Monitoring and Evaluation

What’s the Difference Between Project Monitoring and Evaluation?

While project monitoring often gets the spotlight, project evaluation is another key aspect of successful project management.

At its core, project monitoring and evaluation (M&E) is a systematic approach to understanding the performance and impact of a project.

Project monitoring is continuously tracking a project’s progress, allowing managers to check if the project is on schedule and within budget. It’s about staying on top of daily tasks and solving problems as they arise.

Project evaluation, on the other hand, takes a more holistic view. It’s an in-depth, methodological assessment of the project’s overall performance, usually conducted at key stages or upon completion.

It looks at the project’s relevance, effectiveness, efficiency, impact, and sustainability.

Differences and Similarities Between Monitoring and Evaluation

Though both critical, monitoring and evaluation serve different purposes and are conducted differently. Monitoring is an ongoing process that focuses on what’s happening during the project’s lifecycle. It answers questions like:

  • Are we on track?
  • Do we need to adjust our approach?

Evaluation, meanwhile, is less frequent, often performed at the midpoint or end of a project. It answers broader questions, such as:

  • Did we achieve our objectives?
  • What lessons have we learned for future projects?

However, they’re not entirely separate entities. They’re interconnected parts of the project management process, with information from monitoring feeding into evaluation. Both strive towards enhancing project performance and achieving the desired results.

Understanding the “what is happening” through monitoring and the “why it is happening” through evaluation is crucial to project success.

Monitoring keeps the project on course, facilitating timely decision-making and adjustments. It’s like a project’s GPS, providing real-time feedback on the route you’re taking.

On the other hand, evaluation provides a reflective space for learning and improvement. It helps identify strengths to be sustained and weaknesses to be addressed. It’s like the project’s rearview mirror, allowing you to see what you’ve passed and how it can influence your journey moving forward.

How To Use Technology When Monitoring a Project

How To Use Technology When Monitoring a Project

Digital tools have stepped in to simplify and streamline the otherwise complex task of project monitoring.

But what exactly is a project monitoring system?

Imagine a control tower at an airport that monitors every movement, coordinates various activities simultaneously, and manages the overall flow to prevent costly delays.

That’s what a project monitoring system does for your project.

It tracks and reports the progress of your project against its intended objectives and provides real-time data that assists in making informed decisions.

Designed with the needs of modern teams in mind, Teamly offers a project monitoring solution that covers every facet, from task tracking to performance metrics.

Teamly is not just about automating processes; it’s about enhancing project monitoring for optimal results.

Here are some of the ways Teamly boosts your project monitoring:

  1. Real-time Tracking: Teamly allows you to get real-time updates on every aspect of your project. This immediate feedback enables you to address issues as they arise, preventing them from escalating.
  2. Improved Communication: Teamly has an integrated chat feature that ensures clear and timely communication among team members. This encourages a more cohesive and efficient team dynamic.
  3. Efficiency and Productivity: By simplifying complex processes and reducing the risk of errors, Teamly boosts efficiency. This frees up your team members to focus more on their tasks and less on administrative work, increasing overall productivity.
  4. Effortless Reporting: Teamly takes the hassle out of report generation. It can create detailed, accurate reports with just a few clicks, making progress reviews and future planning a breeze.

In the era of digital transformation, tools like Teamly are redefining project monitoring, making it more efficient, accurate, and user-friendly.

Conclusion

Be thorough in your monitoring efforts. Keep a keen eye on every component, from the initial stages of a project to its final delivery.

Employ robust methods, utilize tools like Teamly to automate and streamline the process, and always be ready to adjust your strategies based on the feedback from your project monitoring systems.

In the end, the heart of project monitoring lies in its proactive approach to management.

It’s about ensuring that the journey is just as good as the destination and that you’re delivering not just a completed project but a successful one.

Remember, it’s not just about finishing the race—it’s about running it well.

Risky Business: The Top Risk Management Tools, Techniques, Softwares and Methodologies

risk management tools

Most of us have learned the hard way that lightning strikes when we least expect it.

And when it strikes, you want to be prepared. Because if you don’t get ahead of an incident or an issue, you pay the price. Scope increases, budgets swell and deadlines are extended. Sometimes, when a project cannot scramble and adapt to risks right away, it falls through the cracks entirely.

But risks present a double edged sword. While it’s clear they must be managed, it doesn’t make sense to pour energy into mitigating a disaster that may not ever occur. Why spend a lot on something that MIGHT happen? That’s a hard sell.

Plus, managing risks has become increasingly complicated. Back in the day, they could be addressed with a simple spreadsheet (and even further back, with good old fashioned pen and paper). But in the here and now, organizations have become so complicated. Risks are closely tied in with compliance, regulations, and capacity management. And there’s no way all of that can be managed with a spreadsheet.

Fortunately, there are plenty of tools to simplify these conundrums, and sophisticated softwares to keep your finger on the pulse. They ensure you waste as little resources as possible on risk management, and lose as little as possible when an incident or issue occurs.

From a SWOT analysis to the bowtie method, to a few more in between, this post is going to break down some of the best techniques to manage risks, as well as provide a list of the top risk management softwares on the market. But first, let’s consider all of the stages of a risk management plan.

The Five Stages of Risk Management

The Five Stages of Risk Management

Although risk management is covered during the planning phase of a project, it isn’t a one-and-done process. Risk management is all about keeping a project within the constraints of time, scope and budget, and so it weaves its way into every phase of a project. End-to-end risk management includes five principal stages. Before exploring tools and softwares, let’s briefly discuss these stages and the key components of each.

1. Establish Context

This first stage of risk management is about getting to know all the ins and outs of a project. Planning documents such as the procurement document, the requirements document and the project scope statement outline the scope and budget for the project. A work breakdown structure identifies the high level requirements. And a network diagram is an excellent tool for determining the necessary time frame for completing these requirements, as well as hard dependencies between tasks. Discussions with all project stakeholders provides further clarity around the parameters of a project.

Together, all of this research provides the planning committee with some breadth and establishes a firm knowledge base for a project. It allows all of the serious risks to surface. And the next step is putting a risk management plan into place.

2. Identify and Analyze Risk

This second step is probably the most significant portion of risk management. At this stage each risk is analyzed to determine its probability of occurring and its impact on the project’s scope and timeline. While many of these estimates are speculative, strong business acumen and industry knowledge helps to ensure these estimates are in range.

The second step is to determine a threshold for each risk. This step looks at probable risks that pose a real threat to a project’s completion, and determines how much risk the project can handle. It disregards those risks that don’t pose a serious threat. (For example, a winter construction project would definitely consider the risk of snow. An autumn construction project, however, where snow is unlikely, may not take any precautionary measures against a snowstorm.)

The third step in the process is to determine the risk response. It asks questions such as, How much risk can the company take on? Can it afford to face certain risks? And if not, how can it avert them? Generally, organizations decide to either avoid, transfer, mitigate or accept a risk.

  • Transfer is also known as risk sharing. It offloads a risk to a third party who is better positioned to handle the risk.
  • Mitigating a risk means lessening its severity or impact. This could be something like installing a firewall.
  • Avoiding a risk means to eliminate it altogether. While this is the safest solution, oftentimes it isn’t really realistic. Take internet security, for example. Avoiding the risk of a cyberattack would mean shutting down the internet altogether, which for most businesses is an impossibility.
  • And finally, accepting the risk means fully incurring the costs associated with an incident or issue. The impact of the risk must be fully calculated before choosing this option.

3. Evaluate and Treat Risks

As we know all too well, once a project is underway, risks have a way of becoming issues. What does this mean? A risk, simply defined, is an uncertainty that matters. The event or circumstance is a possibility, but it hasn’t occurred. An issue, on the other hand, is a negative risk that has become a reality.

Issues oftentimes require quick action and thinking in order to mitigate loss. And so evaluating and treating risks leans heavily into the planning and preparation from the previous stage. One strategy for mitigating risk is to assign a risk owner. This is someone who oversees a specific risk and takes the appropriate measures, should the risk become an issue. This concentrated focus on an individual risk ensures that all risks receive due attention.

4. Monitoring and Reviewing Risk

This fourth stage supervises the project and looks out for risks. Scope management and change management both come into play at this stage, as significant changes to a project impact the project’s risks. For example, the implementation of a new software system, or changes to requirements impact the type of risks that a project is exposed to. At this stage, it’s also necessary to closely monitor deliverables to identify and eliminate instances of gold plating.

This stage also looks out for risk triggers, which is anything that might cause a risk to become an issue. This includes things like poor communication at daily scrum meetings or low attendance at employee trainings. Both of these scenarios could result in subpar deliverables or safety hazards on the job.

5. Record and Report Risks

This final stage of risk management is to record and report risks into a risk register or log. This stage serves two functions. First of all, it’s necessary for good project closure. A post-mortem meeting allows the project manager to present stakeholders with a full explanation for any additional costs incurred during the project. Secondly, it serves as a helpful document for future projects. An orderly and coherent risk log provides an excellent reference tool. It makes it easy to identify possible risks in similar upcoming projects. This way, the risk tolerance decreases to lower and lower levels over time.

This summarizes how risk is managed within a project from beginning to end. Now let’s look into some helpful tools for managing risk.

Risk Management Tools & Strategies

Risk Management Tools & Strategies

Let’s go over some risk tools and strategies that assist with risk management. These tools can be used at various stages of a project, and many work well in combination with each other.

1. Causal Mapping

Causal Mapping is a tool for the execution phase of a project. It helps to treat, monitor and record risk.

It’s easy to apply a band-aid solution to an issue, only to have it occur again and again. Causal mapping is effective because it remedies root causes. It is also a powerful visual method. It’s a flow chart that identifies an issue or incident and all of the conditions that led up to it. Generally, the issue is recorded into a rectangular box, and all of the conditions leading up to are recorded in oval boxes. This simple diagram makes it easy for everyone in management to grasp the incident and all of the events leading up to it.

At its essence, causal mapping is an investigation tool. The cause of an event isn’t always readily apparent and it enables a team to dig deep into an incident and fix the true cause. For example, maybe a website launches but it has several glitches. The first reaction is to blame this on the testing process. Through asking a series of “why” questions, it may become apparent that the real cause is that the team is overworked and so didn’t have sufficient time to complete the tests. The fix, then, isn’t to improve testing procedures but rather to hire more employees.

The research necessary for filling out the causal map is usually obtained through interviews. Observing processes is also helpful in the research process, as it allows the team to understand the sequence of events.

2. Bowtie Methodology

The bowtie methodology is a practical risk management tool that dates all the way back to the 70s, and is still applied to workplace scenarios today. Also known as the butterfly or barrier method, this technique derives its name from the fact that the final diagram looks very much like a bowtie or a butterfly. The risk is written in the center, and the barriers butterfly out to the left and right, creating a triangular pattern on either side.

This method focuses on both preventing a risk from occurring (these preventative measures are listed on the left side of the bowtie) and recovering from an incident or issue (these proactive measures are listed on the right side of the bowtie). The bowtie method is helpful for safety issues as well as mitigating financial loss due to risks.

Whereas in the past, this method took a more quantitative approach to risk management, the bowtie method has evolved to become more qualitative. What does this mean? A quantitative assessment evaluates the dollar amount that stands to be lost due to various risks. However, some risks cannot be quantified. Take an incident that reduces a brand’s public image. It’s difficult to put a dollar value on this type of issue, even though it’s clear it poses a serious threat to the company. A qualitative approach embraces a broader spectrum of pertinent risks.

3. Fishbone (Cause and Effect) Analysis

The Japanese organizational expert, Ishkawa, developed this risk management technique in the 1960s. It’s a visual technique that is also used for quality control. When all of the information is mapped out, it ends up looking like a fishbone.

With this analysis, the head of the fish represents the problem to solve, or the objective to achieve. Fishbones extend off of the head to represent various categories relating to the problem or objective.

Let’s look at an example to illustrate how the fishbone analysis works in risk management. Take an injury from a forklift incident. The immediate response in this scenario is to simply attribute the incident to negligence on the part of the forklift operator and call it a day.

However, the fishbone analysis takes a broader approach that identifies secondary causes. It branches out to examine other areas such as the quality of the training offered to the forklift operators, the safety features on the forklift, the warning signs in the area (or lack thereof), and other aspects of the work environment.

This broad analysis brings a wealth of facts and information to the table. It makes it possible to pinpoint the true causes of an incident, and remedy those areas to prevent future incidents.

Oftentimes the true cause of an incident isn’t obvious at first, and so in order to use this method effectively, it’s necessary to fill in all of the fishbones and look at all related topics.

4. ALARP

ALARP is an acronym that stands for as low as reasonably practicable. This is a risk technique that’s helpful in the risk evaluation phase.

How does this method work? During the planning stage of a process, the team evaluates and breaks down a risk. Then it applies all available resources to minimize serious risks. Sometimes this means transferring a risk to somewhere else entirely.

While there is no such thing as zero risk, ALARP seeks to achieve as low a level of risk as possible. The level of risk that a project takes on varies from industry to industry. An unacceptable level of risk would be any risk that, should it occur, would make it impossible for an organization to function normally. These risks need to be nipped in the bud. While a more moderate risk (one that didn’t pose such a serious threat) might simply require risk reduction.

Risk management is a process and as managers become mature and skilled, the overall level of acceptable risk declines. One key to reducing risk levels is to diligently record and report risk in a register.

5. Business Impact Analysis

A business impact analysis, as the name suggests, measures how a risk impacts a business, both qualitatively and quantitatively. This tool is necessary for measuring the severity of certain incidents, issues and interruptions to a project.

This analysis looks closely at work processes and considers how they work together and depend on one another. It considers how a disaster or incident would impact these processes, and establishes a process for bringing an organization back on course after a disaster or incident occurs. Good risk analysis is never performed in isolation to other disciplines. The business impact analysis works together with quality control.

This information necessary to perform a business impact analysis is obtained through questionnaires, interviews and workshops. This research determines the potential consequences to a disruption in the business. This analysis considers both preventive and mitigation measures, and establishes an acceptable recovery time frame for incidents and issues.

6. SWOT Analysis

A SWOT analysis is helpful to complete with key stakeholders during the first and second stages of the risk management process, during the time when the project’s context is established and the risks are identified.

The SWOT analysis evaluates the strengths, weaknesses, opportunities and threats of a project. Breaking a project down into these four categories makes it possible to not only identify the risks, but also to understand them in the context of the overall vision for the project. This way, it’s simpler to determine those risks that post a serious threat to the final deliverable, and those that aren’t so serious.

7. Checklists

This “technique” may sound like no-brainer, or too simple to really even be included here, but the truth is that a checklist is a powerful tool for mitigating risk.

As previously mentioned, projects, systems and processes have increased in complexity over the years. And it’s gotten to the point that we can hardly recall all the components of even a simple process in our head. A checklist captures everything, including minute details, and mitigates the risk of leaving out “small” or “insignificant” details.

For example, a planning committee might make a checklist of all of the features to include in the final deliverable, including functional and nonfunctional requirements. Or it might brainstorm a list of the resources required to complete the deliverable, including all the equipment, labor, materials, and office space needed.

A checklist helps to reduce brain clutter and cognitive overwhelm. Additionally, it’s visual, and with everything laid out, say on a white board at a meeting, it’s easier for everyone to contribute so that all details are captured.

8. Risk Control Hierarchy

A risk control hierarchy provides five solutions for reducing risk, ranking each solution from the most to the least effective. This ranking makes it easy to identify and apply the best solutions into your risk management plan. The five solutions in a risk control hierarchy are:

  • Eliminate the Hazard
    Ideally, this is the safest solution. But more often than not, it isn’t practical. A forklift poses serious risk, for example, but oftentimes it’s impossible to simply remove it from the workplace. In many environments, it’s the only tool capable of performing necessary tasks.
  • Substitute the Hazard
    This is an effective way to treat a risk, and one that’s generally more practical than the first solution. Perhaps a work environment uses a cleaning supply with chemicals that are harmful to an employee’s health. Generally, this can be swapped out for a more benign cleaning supply.
  • Engineering Controls
    This solution prevents a risk from occurring by putting locks and prohibitive measures in place. It is similar to the way many automobiles have safety locks to prevent children from opening doors. However, this solution isn’t as strong as the previous two measures. For example, when too many people know the code for bypassing the controls, it’s no longer effective.
  • Establishing Safe Work Systems
    This step includes things like training employees and posting safety or warning signs in threatening areas. Even though this step is necessary and critical, it usually needs other controls to properly mitigate risk. Signs, after a time, are simply ignored, and the practices developed at training sessions oftentimes are quickly forgotten.
  • Personal Protective Equipment
    As the name suggests, this includes providing employees with things like goggles, hats and other protective workplace gear. Although it’s helpful, if you have to resort exclusively to this final solution, you may be looking at a serious hazard. For example, passing out hardhats into an environment where equipment is going to fall at any moment isn’t going to do a whole lot. Generally, this final stage needs to be applied in conjunction with one of the previous stages.

These five steps are useful in a mitigation strategy. As mentioned, generally more than one of the solutions is applied to a given risk.

9. Delphi Technique

The Delphi Technique makes it possible to navigate the complexity of modern organizations and successfully mitigate risk.

The Delphi Technique dates back to the Cold War. It derives its name from the ancient Greek Delphi Oracle, who would grant fortunes and prophecies to those who visited her shrine. But that doesn’t suggest that this method is unreliable. Rather, it’s a tried and true process that distills solutions by gathering input from a variety of experts.

Risk management requires knowledge from many disciplines. The Delphi Technique systematically questions a panel of experts around a certain risk. Then it synthesizes these answers to derive a second round of more focused questions. It continues in this fashion until it has pinpointed both preventative and proactive measures to handle the risk.

10. Price Risk Insurance Tools

Price and risk are close cousins, and getting the price right can either make or break a business. In many industries, including livestock and farming, businesses need to lock in a price with buyers for a period of time. And while no one has a crystal ball that foretells future market conditions, it is possible to get an idea of where things are headed in order to establish a lucrative and sustainable price for a business.

Tools like a put option and futures contract hedge against the risk of a sharp decline in prices. The European put option is a popular tool as well, as it locks in a price for a given period of time.

When evaluating an approach to price strategy, it’s necessary to look at both the national and the local market, and then consider the relationship between the two. Oftentimes a national decline in prices doesn’t impact the local market, and local conditions don’t impact the national conditions. Knowledge is power with price risk, and this understanding of markets allows you to use price tools effectively.

And this summarizes ten helpful tools for risk management. But it’s by no means comprehensive. Risk management is a broad tool, and things like brainstorms, focus groups, surveys, questionnaires, 1:1 meetings and interviews can all play a part in evaluating and managing risk.

The 5 Best Risk Management Softwares Out There

The 5 Best Risk Management Softwares Out There

Risk management softwares simplify the very complex task of risk management. They use the tools and techniques listed above, and make it easy to apply them to a variety of industries, and within remote and in-person work environments. Let’s look at five of the most powerful risk management tools on the market.

1. Resolver

Resolver is a software that ensures your risk management plan is consolidated and comprehensive. It brings multiple departments together into one unified platform and enables a cohesive approach that reduces redundancies.

Some of its services include incident management, investigations, and compliance requirements. It also conducts internal audits so that you can catch things before the regulators do!

Resolver makes it easy to unearth root causes of risk and reduce overall risk tolerance. It’s a software that’s useful to use in conjunction with either the causal analysis or the fishbone analysis.

Over 1,000 organizations use Resolver in a variety of industries, including healthcare, education, retail and financial services. It supports dozens of applications, and caters to many risk profiles.

2. Risk Optics (Formerly Reciprocity)

Risk Optics is the go-to software for cyber risk management. Its “ROAR” service stands for Risk, Observation, Assessment and Remediation. In essence, Risk Optics allows its users to identify issues, then enact preventative and proactive measures to manage risks and issues simultaneously.

This complex software is really a step up from a simple spreadsheet. It allows departments and stakeholders to communicate and share concerns over risk. Its calculation features allow users to perform quantitative risk analyses and determine the weight and cost of various threats.

Every industry has a different tolerance for risk, and the software also provides industry standards and benchmarks to reference in determining your own risk tolerance.

3. Qualys

Qualys brings everything together into one platform, making it easy for teams to congregate and take action around incidents and issues. With Qualys, there’s no need to switch between interfaces to manage risk.

This software automatically highlights threats and pinpoints risks before they become issues. Its services include compliance, web app security, cloud native security, IT security and asset management.

It’s easy to scale and add new features with Qualys. It boasts of 10,000 customers worldwide, and offers a free introductory period to new users.

4. Audit.io from Hooper Labs

Audit.io from Hooper labs is a risk management software that offers project management capabilities to boot! Not only is it possible to automate your risk management systems, but with this powerful software you can build workflows and assign tasks as well. It’s the perfect tool for remote teams, as it brings everything together into one place for simplicity and efficiency.

This intuitive, easy-to-use software includes drag and drop tools for building checklists and workflows. It digitally records all audits for quick historical reference. It also offers tools for inspections, compliance, and comprehensive standardization of procedures and processes.

No one is left in the dark with this software, either. Its communication tools allow for fluid daily interaction between teams.

5. Safran Risk Manager

Safran Risk Manager is a step up from old fashioned methods of managing risks and issues.

This software incorporates many popular risk management tools and techniques, including the bowtie technique and impact analysis. This makes it easy to evaluate the preventative and the proactive costs of risks.

There’s very little duplication of work with Safran Risk Manager. Its risk tabs pre-fill so that you never have to enter the same information twice. With Safran Risk Manager, you can link risks up to specific projects or deliverables and assign them to a risk owner. Its filtering technique makes it easy to identify risks related to specific projects. It also files risks away into a comprehensive risk log that makes it easy to learn lessons and reduce overall risk over time.

And this summarizes five powerful risk management tools. With these tools at your service, there’s no need to sweat about project risks again.

Conclusion

It doesn’t take long to be convinced that risk management is necessary. Yet anyone who tries to wrangle and manage risks all on his or her own invariably encounters roadblock.

Fortunately, there are many tools and strategies and softwares to provide project managers a leg up. With these tools, teams can work together to mitigate or eliminate risk at every stage of a risk management plan.

What Is a Lateral Move, and Should You Make One? Tips for Career Growth

what is a lateral move

Does everyone tell you that the only way to move ahead in your career is by climbing higher and higher?

But what if there’s another path – one that might surprise you? It’s called a lateral move, and it’s all about going sideways instead of up.

In this blog post, we’re going to help you decide whether a lateral move in the workplace will be a power move or a step back for you.

So, get ready to discover what a lateral move is, explore a real-world example, and learn the top reasons for making lateral moves. Also, we’ll share some downsides to help you prepare for this important career step.

What Is a Lateral Move at Work

What Is a Lateral Move at Work?

A lateral move is when you switch to a different job in the same company but at a similar level of importance and pay. In other words, the new job might be in a different department or team, but it won’t come with a higher position or more money. So, you move sideways instead of moving up or down.

To put it simply, a lateral move is like changing seats in a classroom. You’re still in the same classroom with the same teacher, but you get to experience a different perspective.

In a lateral career change, it’s similar. You’re already working in a company, and instead of moving up or down, you move sideways to a different role or department. Once you get to work with different people, you start learning new things and growing, just like changing seats in a classroom lets you see things from a different angle.

Let’s put this into context.

A Real-World Example of a Lateral Career Move

Chelsea Harrison, a senior product manager, started her career as a Technical Support Representative without knowing what she wanted to do in the long run.

But she didn’t let that stop her.

She began exploring other teams within her company and taking on new responsibilities. Then, she decided to make lateral moves, switching to different roles while learning new things along the way.

Even though some tasks were boring, they taught Chelsea a lot about how the company worked. And some things excited her, especially those related to problem-solving. Eventually, she discovered her passion for product management, a field she didn’t even know existed before.

As Chelsea continued her journey, she gained a wide range of skills. She had experience in customer support, data analytics, and technical specifications. These skills came from different roles within the team and helped her stand out from the crowd.

A pro tip for making lateral moves at work

Chelsea’s story reminds us that lateral career moves, when approached with purpose and a focus on growth, can lead to a successful career journey. Also, it hints that skills, not just hard work, lead to success in the end.

So, first and foremost, think about what you’ll gain. Lateral moves in a company are your chance to try new things, build skills, and figure out your long-term goals. That’s why it’s important to identify whether you’re truly learning new skills or just taking on more work.

6 Major Reasons for Making a Lateral Move

Is It Time to Go Sideways? 6 Major Reasons for Making a Lateral Move

What can push you to make a lateral move at work? And why should you consider going sideways?

Well, there are plenty of reasons to make a lateral move in your career. Let’s break it down:

Accept New Challenges and Learn

By making a lateral move, you can experience something different and take on exciting challenges. If you’re ambitious and hard-working, it’s a chance to learn different things and expand your skills.

By the way, most employees, about 66% of them, will check if there are any exciting job openings in their current company before searching elsewhere. This shows that they want to stay loyal to their employers, but only if they can have a chance to grow. They want to find something that brings them more joy or be given the opportunity to face a fresh challenge.

Explore and Find Your Path

A lateral move lets you explore different areas within your organization and figure out what you truly enjoy doing. Well, it’s like trying on different hats until you find the right fit.

Grow Professionally

Furthermore, your current role may feel repetitive, unchallenging, or lacking in meaningful tasks. Moving laterally is great for meeting new teams and perspectives, which helps you grow professionally. As a result, you become more adaptable and better at solving problems.

Build a Larger Network

When you make a lateral career change, you connect with new colleagues and expand your network. Soon, these connections will bring valuable insights and collaboration opportunities. What’s more, you may find mentors who’ll guide and support you in your career aspirations.

Achieve Work-Life Balance

Heavy workloads, long working hours, or an unhealthy work-life balance can negatively affect your well-being. But here’s the good news: a lateral move can improve your work-life balance by giving you a role with better hours. Or even a better fit for your personal life. In short, it’s a nice chance to prioritize your well-being while advancing your career.

Break Free from Stagnation

If you feel stuck in your current role, a lateral move can provide a fresh start and open up new growth opportunities. It can restore your motivation and bring excitement back into your work. What’s more, if you’re experiencing a toxic work environment filled with disagreement and negativity, a lateral move can provide an opportunity to join a team with a healthier culture.

Achieve Job Security

Finally, if your company is going through organizational changes, such as structural changes or layoffs, it can create job insecurity or a shift in your responsibilities. In such cases, a lateral move can be a proactive step to secure a stable position within the organization.

Lateral Moves in Career

Lateral Moves in Career: 5 Disadvantages to Consider.

No matter how you define a lateral move, it remains a valuable opportunity for professional growth. But wait. Can a lateral move be the wrong step? What are some downsides you should consider before going sideways?

Next, we explore the four main cons of making lateral career moves to help you make an informed decision.

1. Salary and Compensation

In some cases, a lateral move may not come with an immediate salary increase. If you want a new job to make more money, a lateral move might not help you achieve that goal. You may not have immediate financial gains; instead, you’ll have to think about the long-term advantages and opportunities for growth.

2. The Adaptation Period

A lateral career move is when you switch to a different job, and obviously, this means learning something new. Adjusting to new responsibilities, processes, and coworkers can be tough. Therefore, make sure you’re ready for this period of adaptation. If needed, seek support and resources to help you transition smoothly.

3. Limited Organizational Impact

After going sideways, you might have less say in decision-making than before. Once you move to a new team or department, it could take time to prove yourself and earn respect. So, think about how this might affect your level of responsibility and influence in the company.

4. Reduced Job Security

Finally, making a lateral move usually means experiencing some uncertainty and instability. And that’s natural. You’ll be entering a new environment with different expectations and performance measures. There might be a probation period or employee evaluation in the new role, which can bring a certain level of risk. Take the time to consider how this could affect your job security and assess the stability of the new position.

While assessing these downsides, take the time to do your full research and seek guidance from mentors or trusted colleagues. Before you decide to make a lateral move, make sure these drawbacks do not conflict with your long-term career goals.

Final Thoughts

And, again, what is a lateral move? It’s a refreshing alternative that allows individuals to explore new territories and expand their career. Especially in a world where career growth is often seen as similar to climbing the ladder.

In fact, with talent mobility taking center stage, organizations understand that progress doesn’t always mean moving up. A lateral move is an opportunity to acquire diverse skills, build a broader network, and gain a better idea of different aspects of your organization.

So, why settle for a linear path when you can take a lateral leap? Challenge the status quo and make your own path. Soon, your career will thank you for it.

Project Controls 101: A Roadmap to Successful Project Delivery

project controls

Have you ever wondered how successful businesses manage their projects so effectively?

The secret to their success often lies in their project controls strategy.

Project controls are the integrative approach of managing a project’s schedule, cost, and quality to meet the desired objectives.

When done right, they can help mitigate risks, manage costs, and ensure a project’s successful delivery.

At the heart of project management, project controls are the data gathering, management, and analytical processes used to predict, understand and constructively influence the time and cost outcomes of a project. It’s about ensuring that everything runs smoothly, stays within budget, and is completed on time.

In this article, we’ll dissect what project controls are, why they’re a game-changer for businesses, and how you can create a project control plan of your own.

What Are Project Controls

What Are Project Controls?

If you’ve ever managed a project or led a team, you’ve likely encountered the term “project controls”. But what exactly are they?

And how can they guide you toward successful project completion?
In simple terms, project controls are data-driven processes and procedures used by project managers to guide a project from its inception to its completion.

It’s all about mitigating risks, managing costs, and keeping the project on track and within scope. They’re like a navigational system, helping you course-correct and steer your project toward its desired objectives.

Project controls encompass a wide array of aspects that collectively ensure the smooth execution of a project. These include scheduling, cost management, quality assurance, and risk management, among others.

  • Scheduling: Effective scheduling is all about ensuring the project stays on track and is completed within the designated time frame.
  • Cost Management: Project controls help ensure that the project does not exceed its budget. They provide processes for forecasting, managing, and controlling project costs.
  • Quality Assurance: Quality assurance protocols within project controls ensure that the project’s outcomes meet the established standards and expectations.
  • Risk Management: Risk management involves identifying potential risks, assessing their impact, and devising strategies to mitigate them.

Implementing project controls involves a consistent and disciplined approach.

The project control cycle typically follows these steps: Plan, Collect, Compare, Determine, and Correct.

  1. Plan: Start by creating a detailed plan that outlines the project’s scope, cost, timeline, and expected quality.
  2. Collect: Gather data regularly about the project’s progress, including time spent, resources used, and milestones achieved.
  3. Compare: Compare the collected data with your initial plan to identify any discrepancies.
  4. Determine: If discrepancies are found, figure out their causes. This could involve diving into the data or speaking with team members to understand the root cause.
  5. Correct: Finally, take corrective action to address the discrepancies and get the project back on track. This could involve adjusting your plan or implementing new strategies.

Project controls are a project manager’s best friend. They help keep projects from straying off course, ensure they stay within budget, and help identify and mitigate potential risks.

Project Controls vs Project Management

Understanding the Power Dynamics: Project Controls vs Project Management

To truly comprehend the role of project controls, we need to understand their place within the broader landscape of project management.

Are project controls and project management the same thing? Or are they entirely different?

The answer, it turns out, lies somewhere in between.

Think of project management as a ship sailing towards a destination—the successful completion of a project.

Now, project controls are like the ship’s compass and navigational charts—they guide the journey, providing vital data and direction to ensure that the ship doesn’t veer off course.

In more concrete terms, project controls provide the tools and techniques to plan, monitor, and adjust projects as they progress. They help project managers make informed decisions and take corrective action when necessary.

They aid in identifying potential risks before they become costly problems, ensuring the project stays within the set budget and timeframe and that it meets the required quality standards.

Project Controls vs Project Management

Although project controls and project management are deeply intertwined, they are not the same. Project management is an overarching discipline that includes initiating, planning, executing, controlling, and closing projects. It involves handling resources, managing teams, and communicating with stakeholders.

On the other hand, project controls are a subset of project management, focusing specifically on controlling project cost, schedule, scope, and quality. It’s the “controlling” portion of project management.

While project controls form an essential part of project management, they represent only one piece of the puzzle. It’s the synergy between project controls and the other aspects of project management that leads to the successful completion of projects.

Project management sets the strategy, and project controls keep the strategy on track. Together, they create a solid foundation for effective project execution.

Understanding the Different Types of Project Controls

Understanding the Different Types of Project Controls

To manage a project effectively, you need to keep multiple balls in the air. It’s like being the ringmaster in a circus—monitoring different aspects, making sure every performer is doing their job, and ensuring the show goes on smoothly.

Project controls are your best friends in this situation, helping you navigate through the complexity. Let’s look at some of these in detail.

Project Management Controls

First, let’s talk about project management controls. These are the processes that keep your project on track, ensuring it stays aligned with your project controls plan. They involve establishing clear objectives, identifying potential risks, and setting up mechanisms to monitor and adjust project performance.

These controls can include schedule management to keep tasks on track, risk management to anticipate and mitigate potential issues, and scope management to ensure the project stays within its defined boundaries.

Example: Let’s say you’re managing a project to develop a new software application. Your project management controls might involve regular status meetings to monitor progress, a risk register to keep track of potential issues, and a change control process to manage any changes to the project scope.

Project Cost Controls

Keeping a project within budget can be one of the most challenging parts of project management. That’s where project cost controls come in. These processes help you monitor and manage your project’s costs to ensure they stay within your budget.

Cost controls might involve estimating and budgeting, cost tracking, financial reporting, and change control. These practices allow you to keep a close eye on your project’s financial health, make adjustments as necessary, and keep stakeholders informed about the project’s financial status.

Example: If you’re overseeing a construction project, your cost controls might involve detailed cost estimates, regular reviews of actual costs versus budgeted costs, and processes for approving and tracking any changes that might affect the project’s cost.

Quality Controls in Project Management

These processes help ensure your project’s outputs meet the required standards and stakeholder expectations. Quality controls are all about maintaining the integrity of your project, promoting continuous improvement, and striving for excellence.

Quality controls can involve setting quality standards, inspecting project deliverables, and monitoring and improving processes to increase efficiency and effectiveness.

Example: In a product development project, quality controls might involve setting clear product specifications, conducting regular product inspections and tests, and using customer feedback to identify areas for improvement.

Understanding and effectively implementing various project controls—management, cost, and quality—is essential in steering your project toward its successful completion. They not only bring stability to your project but also ensure that it is cost-effective and meets the desired quality standards.

Finding the Right Project Control Software

Finding the Right Project Control Software

It’s hardly surprising that we’re seeing a rise in digital solutions geared toward project management and controls. More businesses are turning to the online world, and significant investment has been made in digital tools to make project management a breeze.

Among the myriad of software available, project controls software stands out, offering a host of benefits from task automation to real-time insights, all aiming towards enhanced project control efficiency and effectiveness.

Project controls software, by design, assists in managing and controlling different project aspects. It comes with an array of features and functionalities that streamline a wide range of tasks.

Let’s see how it does that:

  1. Automated Data Collection: Software solutions efficiently gather and consolidate data from various sources, reducing the need for manual data entry and the risk of errors.
  2. Real-time Tracking and Reporting: They provide real-time updates and comprehensive reports on critical project metrics, enabling informed decision-making.
  3. Collaboration Tools: They foster improved communication and collaboration among team members, ensuring all are aligned towards common project objectives.
  4. Predictive Analytics: Advanced software tools leverage predictive analytics, offering valuable insights into potential issues before they snowball into major problems.

By utilizing the power of project controls software, project managers can focus more on strategic decision-making and less on administrative tasks, leading to better project outcomes.

Among the numerous project controls software options available, Teamly has emerged as a reliable tool tailored for remote teams. With its rich features and user-friendly interface, it’s designed to handle the unique challenges that come with managing remote projects.

Here’s a rundown of some of its standout features:

  1. Real-time chat: Teamly facilitates immediate communication between team members, promoting quick resolution of issues and seamless information sharing.
  2. Workflow & Task Management: Teamly’s robust task management tools allow for efficient organization and tracking of tasks, helping keep your projects on track.
  3. Screen Capture Video & Audio Recording: This feature allows for better communication and clarity of instructions, particularly useful in a remote work setting.
  4. Employee Time Tracking: With Teamly, you can track the time spent by employees on specific tasks or projects, supporting accountability and productivity.
  5. Ready-to-use Templates: Teamly offers pre-made templates for project tracking, team collaboration, and complex workflow management, simplifying the project setup process.
  6. No Learning Curve: One of Teamly’s significant advantages is its intuitive interface, which makes it easy to navigate even for first-time users.

In the vast sea of project control tools, Teamly stands out for its focus on remote team management and user-friendly design.

So, if you’re dealing with a remote team and are in need of a comprehensive project controls solution, give Teamly a try.

Creating an Effective Project Control Plan

Creating an Effective Project Control Plan

The cornerstone of successful project control is undoubtedly a well-constructed project control plan. Essentially, this document lays out how project controls will be applied throughout the project lifecycle.

If you’re wondering how to get started on creating one, don’t fret. Below, we’ll delve into the steps you can take to devise an effective project control plan, along with some key considerations to keep in mind along the way.

Step 1: Define Your Project Goals and Objectives

Your journey towards an effective project control plan starts by outlining your project’s goals and objectives.

  • What exactly are you aiming to accomplish?
  • How will you define success?

These may seem like basic questions, but they provide a blueprint for your project. Every activity you undertake should be geared towards achieving these goals and objectives.

Start with broad objectives and break them down into smaller, more manageable goals. For instance, if your objective is to develop a new software product, a goal could be to complete the initial design phase by a specific date.

Make your goals clear, measurable, and time-bound. Remember, objectives are the ‘what’, goals are the ‘how’.

Step 2: Identify Key Performance Indicators (KPIs)

Once you’ve defined your goals and objectives, identify the Key Performance Indicators (KPIs) that will help you track your progress. These should be metrics that accurately reflect the success of your project. They could include project completion percentage, actual cost vs. budget, project timeline, and quality measures.

Make your KPIs SMART – specific, measurable, achievable, relevant, and time-bound.

For instance, instead of a vague KPI like ‘improve project efficiency’, try something more specific like ‘reduce project completion time by 10% within 6 months’.

Step 3: Determine Control Processes

Establish which control processes will be used to manage each aspect of your project. This could include cost control methods, quality control procedures, risk management strategies, and more. The purpose of these processes is to keep your project on track and mitigate any risks that could derail it.

Document each control process in detail.

  • Who is responsible for implementing it?
  • When should it be used?
  • What tools or resources are required?

Define these clearly to avoid any confusion or miscommunication.

Step 4: Detail Reporting Procedures

Create clear reporting procedures to keep all stakeholders informed about the project’s progress. Decide on the frequency of reports, the data they should contain, and who will receive them.

Regular and thorough reporting allows for the early identification of potential issues and aids in informed decision-making.

Define a standard reporting template to maintain consistency. Use visual aids like graphs and charts to make data more understandable.

Leverage project management tools like Teamly to automate the reporting process and keep all stakeholders in the loop.

Step 5: Implement Review Cycles

Set regular review cycles to evaluate your project’s status against your defined KPIs. These reviews offer an opportunity to adjust control processes as needed and make sure your project is on the right path.

Make review cycles a priority. Schedule them in advance and make attendance mandatory for relevant team members.

Use these meetings as a platform for open discussion and brainstorming.
After each review, document key findings and any changes to be made and assign tasks to specific team members. This keeps everyone accountable and ensures the continuous improvement of your project.

Tips for Creating a Great Project Control Plan

When crafting your project control plan, bear in mind the following:

  1. Flexibility: Your plan should be flexible enough to accommodate any changes or unforeseen circumstances that may arise during the project lifecycle.
  2. Stakeholder Involvement: It’s crucial to involve key stakeholders in the creation of your project control plan. Their input can provide valuable insights and promote buy-in, which is crucial for the plan’s successful implementation.
  3. Communication: Communication is a vital aspect of project control. Ensure your plan includes clear communication processes, including how updates will be shared and how feedback can be provided.
  4. Utilizing Technology: Consider how project controls software, like Teamly, can be used to automate and streamline your control processes.

By following these steps and considering these factors, you’ll be well on your way to crafting a comprehensive project control plan that will guide your project toward successful completion.

Project Control Best Practices

Following best practices can help streamline your project control efforts, making them more effective and efficient. Let’s explore some of these best practices:

  • Early Engagement: Start thinking about project controls from the very beginning of your project. This allows you to plan your resources and set up processes effectively, which can help prevent potential problems down the line. It also ensures that everyone on the team understands the importance of project controls and is committed to their successful implementation.
  • Regular Monitoring and Reporting: Regular monitoring is crucial to identify potential issues before they escalate. Set up a regular reporting schedule that keeps all stakeholders updated on the project’s progress. This helps in making informed decisions, allows for early problem detection, and fosters an environment of transparency.
  • Use of Technology: Leverage project management tools and software, like Teamly, to streamline your project controls. These platforms can help with task management, communication, documentation, reporting, and more. They save time and reduce the chance of errors, making your project controls more efficient.
  • Risk Management: Identify potential risks and have a plan in place to manage them. This includes both external and internal risks. By proactively addressing risks, you can help ensure that your project stays on track even when unexpected events occur.
  • Continuous Learning and Improvement: After the completion of a project, conduct a post-project review to evaluate the effectiveness of your project controls. What worked well? What didn’t? Use this feedback to continuously improve your project control processes for future projects. This practice of learning and refining processes is key to ongoing success.
  • Ensure Clear Communication: Clear and open communication is a must for effective project controls. Make sure everyone knows their roles and responsibilities, the goals and objectives of the project, and how their work contributes to these objectives. Regular team meetings, one-on-one discussions, and effective use of communication tools can facilitate this.

By implementing these best practices, you can enhance the effectiveness of your project controls and help ensure the successful execution of your projects. Remember, the ultimate goal is to deliver a project that meets its objectives on time and within budget while maintaining quality standards.

Conclusion

Each project is unique, with its own goals, challenges, and dynamics. Therefore, your project control strategies should be flexible and adaptable, tailored to suit the specific needs of your project.

Whether you’re using project management software like Teamly, creating a detailed project control plan, or striving to follow best practices, remember to stay proactive.

Anticipate potential problems and have a plan to address them. Regularly review and improve your project control processes because what worked yesterday might not work tomorrow.

From Launch to Triumph: Building a Winning Go-to-Market Strategy

go to market strategy

Imagine launching a product into the market without a plan—like setting sail without a destination or compass.

It’s a recipe for disaster, isn’t it?

That’s where a go-to-market strategy comes in—a roadmap that guides businesses toward success, helping them navigate the unpredictable seas of the market with purpose and precision.

It’s the blueprint that aligns your product or service with the right target audience, ensures effective marketing and sales efforts, and ultimately drives revenue growth.

Without a well-crafted strategy, your chances of standing out, capturing market share, and achieving sustainable success are greatly diminished.

In this article, we’ll dive into the depths of go-to-market strategy, exploring its key components, the process of building one, and real-world examples of successful strategies.

Whether you’re a startup founder, an aspiring entrepreneur, or a business professional seeking to sharpen your go-to-market skills, this article will equip you with valuable insights and practical tips to craft a winning strategy.

What is the Purpose of a Go-To-Market Strategy

What is the Purpose of a Go-To-Market Strategy?

Every business needs to plan ahead. For growth, to avoid crises, and to make sure everyone gets paid on time. Good plans are the fundamental bedrock of any successful business, and perhaps one of the most important is the go-to-market strategy.

In simple terms, a GTM strategy is a well-thought-out plan that outlines how your business will introduce, promote, and sell your offerings to the target audience.

Let’s break it down further.

A go-to-market strategy encompasses everything from understanding your customers’ needs and preferences to choosing the right channels for distribution, crafting compelling marketing messages, and designing effective sales strategies.

It’s the ultimate game plan that ensures your product or service is launched successfully and makes a splash in the market.

Now, what’s the big deal about having a go-to-market strategy?

Well, it’s all about reaping the rewards. A solid GTM strategy serves several crucial purposes and brings a host of benefits to your business.

First and foremost, a well-crafted GTM strategy helps you laser-focus on your target market. By identifying specific customer segments and understanding their pain points, desires, and behaviors, you can tailor your offerings to meet their exact needs. This not only helps you stand out from the crowd but also ensures that you’re delivering value where it matters most.

Secondly, a go-to-market strategy aligns all your marketing, sales, and distribution efforts. Think of it as a conductor leading an orchestra – it harmonizes your business functions, ensuring that everyone is playing the same tune. This cohesive approach maximizes your chances of success, as all your teams work in sync towards a common goal.

Picture it as the secret sauce that can take your venture from good to great.

A well-executed GTM strategy helps you stand out and stand tall in the market landscape and stay one step ahead of the competition. By keeping a finger on the pulse of market trends, you can seize emerging opportunities, adapt your approach, and position yourself as a market leader.

A GTM strategy empowers you to optimize your resources and make informed decisions. From pricing your offerings right to choosing the most effective distribution channels, you have a solid framework that guides you toward the best course of action.

In short, a go-to-market strategy is your guiding light, compass, and North Star. It sets the stage for your business success by aligning your efforts, understanding your customers, and seizing market opportunities.

The Benefits of a Proper Go-to-Market Strategy

The Benefits of a Proper Go-to-Market Strategy

A well-executed go-to-market strategy offers a multitude of benefits for businesses across industries.

Let’s explore some of the key advantages that a proper GTM strategy can bring to your organization.

Enhanced Market Positioning and Differentiation

With a go-to-market strategy, you can effectively position your offering in the market and differentiate yourself from competitors. By understanding your target audience and their needs, you can tailor your messaging and value proposition to resonate with them.

This helps create a strong brand identity and establishes your business as the go-to solution provider, setting you apart in a crowded marketplace.

Increased Market Share and Revenue Growth

One of the primary goals of a go-to-market strategy is to drive revenue growth and capture a larger market share. By identifying the most lucrative market segments and implementing targeted marketing and sales efforts, you can attract new customers, convert leads into sales, and expand your customer base.

A well-executed GTM strategy enables you to capitalize on market opportunities and achieve sustainable revenue growth.

Aligned Business Functions and Resource Optimization

A go-to-market strategy serves as a guiding framework that aligns various business functions, including marketing, sales, product development, and customer support. This alignment ensures that all teams are working towards a common goal, maximizing efficiency, and optimizing resources.

Streamlining processes and fostering collaboration can eliminate inefficiencies and deliver a seamless customer experience.

Customer-Centric Approach and Enhanced Customer Satisfaction

A customer-centric approach lies at the core of a successful go-to-market strategy. By deeply understanding your customers’ needs, pain points, and preferences, you can develop offerings that genuinely resonate with them. This results in improved customer satisfaction as you deliver solutions that address their specific challenges and exceed their expectations.

A satisfied customer base leads to higher retention rates, positive word-of-mouth, and increased customer loyalty.

Agility and Adaptability in a Dynamic Market

The market landscape constantly evolves, and businesses must be agile and adaptable to stay competitive. A well-defined go-to-market strategy allows you to monitor market trends, gather customer feedback, and make informed decisions.

It enables you to pivot and adjust your approach, ensuring that your business remains relevant and responsive to changing customer needs and market conditions.

Long-Term Business Success and Scalability

A proper go-to-market strategy lays the foundation for long-term business success. By investing time and effort in building a solid strategy, you set your business up for sustainable growth. As you refine and optimize your GTM approach, you establish repeatable processes, scalable operations, and a strong market presence.

This positions your business for success today and prepares you for future expansion and new opportunities.

A well-executed go-to-market strategy brings a myriad of benefits, including enhanced market positioning, increased market share and revenue growth, aligned business functions, customer-centricity, agility, and long-term success.

Building Your Own Go-to-Market Strategy

Building Your Own Go-to-Market Strategy

Crafting your own strategy may look different to everyone; this depends on things like your target audience and budget. However, every strategy needs to cover the same basic things.

Let’s start with the most important, thorough research and competitive analysis:

Conducting Market Research and Competitive Analysis

Market research is the starting point of any successful go-to-market strategy. It involves gathering information about your target market, industry dynamics, and customer preferences.

Key aspects of market research include:

  • Identifying your target audience: Define the specific segments you want to target, considering demographics, psychographics, and buying behaviors.
  • Analyzing market trends: Stay informed about emerging trends, customer preferences shifts, and competitive landscape changes. This analysis enables you to anticipate market needs and adapt your strategy accordingly.
  • Assessing customer needs and pain points: Dive deep into understanding your customers’ challenges, desires, and motivations. This insight helps you tailor your offerings and messaging to meet their specific requirements.

The competitive analysis complements market research by evaluating your competitors’ strengths, weaknesses, and market positioning.

Competitive analysis includes:

  • Identifying direct and indirect competitors: Identify companies offering similar products or services and assess their market share, pricing, distribution channels, and marketing strategies.
  • Analyzing competitive advantages: Understand what sets your competitors apart and determine how you can differentiate your offering to gain a competitive edge.
  • Assessing market gaps and opportunities: Identify underserved market segments or unaddressed customer pain points that present opportunities for your business to excel.

Keeping a pulse on industry trends and customer behavior is crucial for developing a successful go-to-market strategy.

  • Industry analysis: Stay informed about macroeconomic factors, technological advancements, regulatory changes, and emerging industry trends that impact your target market. This knowledge helps you adapt your strategy to capitalize on industry developments.
  • Customer behavior analysis: Understand how your target audience makes purchasing decisions, engages with brands, and consumes information. This analysis informs your marketing messaging, channels, and customer touchpoints.
  • Gathering customer insights: Utilize qualitative and quantitative research methods, such as surveys, interviews, and data analysis, to gain a deeper understanding of your customers. Uncover their preferences, pain points, and motivations to tailor your strategy to their needs.

You’ll gain valuable insights into your market, customers, and competitors by conducting thorough research and analysis. These insights are the bedrock for developing a well-informed go-to-market strategy that resonates with your target audience and positions your business for success.

Business Goals and Objectives

To build a comprehensive go-to-market strategy, it’s crucial to define clear business goals and objectives that align with your overall strategic vision.

The first step is establishing realistic and measurable targets you aim to achieve through your go-to-market strategy. These targets should be specific, measurable, attainable, relevant, and time-bound (SMART).

  • Revenue targets: Set revenue goals based on market potential, customer acquisition projections, and growth expectations. Break down these targets into quarterly, annual, or long-term goals.
  • Market share objectives: Determine the market share you aim to capture within your target market segments. Consider the current market landscape, competitive dynamics, and growth opportunities.
  • Customer acquisition and retention goals: Define the number of customers or clients you aim to acquire and retain within specific timeframes. This metric helps gauge the effectiveness of your go-to-market efforts.
  • Key performance indicators (KPIs): Identify specific metrics that align with your business goals, such as conversion rates, customer lifetime value, customer satisfaction scores, or return on investment (ROI). These KPIs provide tangible benchmarks for measuring success.

Your go-to-market strategy should be closely aligned with your overall business strategy. This alignment ensures that your GTM efforts directly contribute to achieving your broader organizational goals.

  • Review your business strategy: Understand your organization’s mission, vision, and core values. Identify the key objectives and priorities outlined in your business strategy that influence your go-to-market approach.
  • Identify strategic priorities: Determine which aspects of your business strategy directly impact your go-to-market system. This could include factors like expanding into new markets, launching new product lines, or targeting specific customer segments.
  • Develop a cohesive approach: Ensure your go-to-market strategy supports and aligns with your overall business strategy. This involves integrating your marketing, sales, product development, and customer support efforts to achieve common goals.
  • Communicate and engage stakeholders: Share your go-to-market strategy with key stakeholders, including executives, team members, and investors. Seek their input, collaboration, and buy-in to foster a unified approach.

This integration ensures that your GTM efforts are focused, cohesive, and directly contribute to achieving your business objectives.

Customer Personas and Buyer's Journey

Customer Personas and Buyer’s Journey

Understanding your target customers and their decision-making process is essential for a successful go-to-market strategy. This involves creating customer personas and mapping out the buyer’s journey. Let’s explore these steps in detail.

The first step is to identify your target customers and gain a deep understanding of their characteristics. This process involves:

  • Analyzing demographic data: Consider factors such as age, gender, location, income level, and occupation to identify key demographic segments within your target market.
  • Assessing psychographic traits: Dive into customers’ values, beliefs, interests, and lifestyles to understand their motivations, preferences, and behaviors.
  • Conducting market research: Utilize surveys, interviews, and customer feedback to gather insights into your target customer’s pain points, needs, desires, and aspirations.

Understanding the buyer’s journey is crucial for effectively engaging with your customers at each stage of their decision-making process. This involves mapping out a customer’s steps, from awareness to making a purchase decision.

  • Awareness stage: This is when customers realize they have a problem or need. Your goal is to create brand awareness and position your offering as a solution. To capture their attention, provide educational content, targeted advertising, and thought leadership.
  • Consideration stage: At this point, customers actively seek information and evaluate various options. Provide detailed product information, comparisons, testimonials, and case studies to showcase the value and benefits of your offering.
  • Decision stage: Customers are now ready to make a purchase decision. Provide compelling offers, personalized incentives, and a seamless purchasing experience to nudge them toward choosing your product or service.
  • Post-purchase stage: The customer journey doesn’t end with the purchase. Focus on delivering exceptional customer service, onboarding support, and follow-up communication to foster customer loyalty and advocacy.

Developing customer personas and mapping out the buyer’s journey allows you to empathize with your target customers, align your messaging, and create personalized experiences. These insights form the basis for effectively engaging and nurturing leads throughout their decision-making process.

Unique Value Proposition

A compelling value proposition lies at the heart of a successful go-to-market strategy. It communicates the unique benefits and values your product or service offers to customers.

To stand out in a crowded market, you will need to differentiate yourself from competitors.

  • Unique selling proposition (USP): Determine the unique qualities that set your product or service apart from the competition. This could be innovative features, superior quality, exceptional customer service, or a unique approach to solving customer pain points.
  • Value differentiation: Highlight the specific value that your offering delivers. This could include cost savings, time efficiency, enhanced productivity, improved performance, or transformative outcomes for customers.

Once you’ve differentiated yourself, it’s important to articulate the key benefits and value your offering provides.

  • Identify customer pain points: Understand your target customers’ challenges, desires, and goals. This insight helps you align your messaging with their needs and positions your offering as the ideal solution.
  • Feature-to-benefit translation: Translate your product or service features into tangible benefits for customers. Focus on the outcomes, transformations, or advantages customers will experience using your offering.
  • Clear and concise messaging: Craft a value proposition that is clear, concise, and easy to understand. Avoid industry jargon and technical terms that may confuse your target audience. Instead, use simple language that resonates with customers and clearly communicates the value they will receive.
  • Customer-centric approach: Frame your value proposition from the customer’s perspective. Show how your offering addresses their pain points, solves their problems, or fulfills their desires. Make it about them, not just about your product or service.

Crafting a unique value proposition requires a deep understanding of customer needs, differentiation from competitors, and effective communication of the value your offering provides.

Distribution Channels

Selecting the right distribution channels is crucial for effectively reaching your target audience and delivering your product or service to customers.

To determine the most suitable distribution channels for your business, consider the following factors:

  • Target audience preferences: Understand how your target audience prefers to purchase and receive products or services. Do they prefer online shopping, physical stores, or a combination of both? Consider their behaviors, habits, and convenience factors.
  • Industry and product characteristics: Evaluate the nature of your industry and product to identify channels that align with your offering. For example, software products may benefit from online distribution. At the same time, specialized equipment may require a combination of direct sales and partnerships.
  • Market reach and competition: Assess the reach and presence of your competitors in different channels. Look for opportunities where your competitors are underrepresented or where you can differentiate yourself effectively.
  • Cost and scalability: Consider the costs associated with each distribution channel, including setup, maintenance, and ongoing operational expenses. Additionally, evaluate the scalability of each channel to accommodate future growth and expansion.

Modern developments in technology and automation play a pivotal role in distribution channel selection.

  • E-commerce platforms: Utilize online marketplaces, websites, or e-commerce platforms to reach a wide audience and facilitate convenient online transactions. These platforms often provide built-in marketing tools, secure payment processing, and order fulfillment capabilities.
  • Direct-to-consumer (D2C) models: Cut out intermediaries and sell directly to consumers through your own online store or physical retail locations. This approach allows you to have full control over the customer experience, pricing, and brand representation.
  • Partner collaborations: Explore strategic partnerships with complementary businesses or distributors to expand your reach and leverage existing networks. These partnerships can help you tap into new markets and gain access to established distribution channels.
  • Automation and logistics solutions: Implement technology-driven solutions to streamline order management, inventory control, and fulfillment processes. This helps improve efficiency, reduce errors, and enhance the customer experience.

Selecting the right distribution channels requires careful consideration of your target audience preferences, industry characteristics, market reach, and scalability.

Integrated Marketing and Sales Plan

Integrated Marketing and Sales Plan

A successful go-to-market strategy requires a well-designed and integrated marketing and sales plan.

Effective marketing tactics and messaging are essential for capturing the attention of your target audience and conveying the value of your offerings.

  • Targeted marketing channels: Identify the marketing channels that align with your target audience’s preferences and behaviors. This could include digital advertising, social media marketing, content marketing, email campaigns, events, or traditional advertising.
  • Compelling messaging: Craft clear, concise, and customer-focused messaging highlighting your product or service’s unique value. Communicate how your offering addresses their pain points, solves their problems, or fulfills their desires.
  • Content creation: Develop high-quality content that educates, engages, and resonates with your target audience. This could include blog posts, videos, ebooks, case studies, or podcasts. Ensure that your content aligns with your messaging and is tailored to each stage of the buyer’s journey.
  • Branding and positioning: Establish a strong brand identity that reflects your value proposition and resonates with your target audience. Define your brand voice, visual identity, and key brand messages to ensure consistency across all marketing channels.

Alignment between your marketing and sales teams is crucial for maximizing the impact of your go-to-market strategy.

  • Collaborative approach: Foster open communication and collaboration between your marketing and sales teams. Encourage regular meetings, shared goals, and joint planning sessions to ensure a unified approach.
  • Lead generation and nurturing: Develop lead generation strategies that align with your marketing efforts. Provide your sales team with qualified leads and equip them with the necessary tools, resources, and training to effectively engage with prospects throughout the sales process.
  • Sales enablement: Provide your sales team with the right resources, such as sales collateral, product guides, competitive intelligence, and customer insights. This empowers them to effectively communicate the value of your offerings and address customer needs.
  • Feedback loop: Establish a feedback loop between marketing and sales to continuously improve your go-to-market strategy. Regularly exchange insights, customer feedback, and market trends to optimize your messaging, targeting, and lead conversion.

Creating an integrated marketing and sales plan involves defining targeted marketing tactics, crafting compelling messaging, and aligning sales strategies with marketing efforts.

Pricing and Revenue Models

Determining the correct pricing and revenue models is a critical component of your go-to-market strategy.

Setting the right price for your offerings involves balancing being competitive in the market and ensuring profitability.

  • Market analysis: Evaluate the pricing landscape by assessing competitor pricing, industry standards, and customer perceptions of value. This analysis provides insights into pricing benchmarks and helps you position your offering effectively.
  • Cost analysis: Understand your cost structure, including production costs, overhead expenses, and marketing expenditures. Factor in these costs when determining the minimum price that ensures profitability.
  • Value-based pricing: Consider the value your offering provides customers and price accordingly. Highlight the unique benefits and outcomes customers can expect, and be willing to justify premium pricing based on the value delivered.
  • Pricing strategies: Explore different pricing strategies, such as cost-plus pricing, value-based pricing, freemium models, tiered pricing, or dynamic pricing. Choose the strategy that best aligns with your offering and target market.

You can maximize revenue generation by setting competitive and profitable pricing while maintaining a strong market position.

Choosing the appropriate revenue streams is crucial for monetizing your offerings and sustaining long-term business growth.

  • Understand customer preferences: Analyze your target audience’s preferences and behaviors to determine which revenue models resonate with them. Consider factors such as subscription fatigue, pay-per-use options, or one-time purchases.
  • Subscription models: Assess whether a subscription-based model, such as monthly or annual subscriptions, aligns with your offering and customer needs. This model can provide recurring revenue and foster customer loyalty.
  • Licensing models: Determine if licensing your product or service to other businesses or individuals align with your strategy. Licensing can expand your market reach and generate revenue through royalties or licensing fees.
  • Bundling and upselling: Consider bundling related products or services together to increase customer value proposition and generate additional revenue. Explore opportunities for upselling or cross-selling to existing customers.
  • Strategic partnerships and collaborations: Identify potential partnership opportunities that can enhance your revenue streams. This could involve joint ventures, co-marketing initiatives, or revenue-sharing agreements.

Determining pricing and revenue models involves setting competitive and profitable pricing strategies and choosing revenue streams that align with customer preferences and your business objectives.

Customer Support and Success Framework

Building a customer support and success framework is vital for nurturing customer relationships, driving satisfaction, and fostering long-term retention.

Exceptional customer support begins even before the sale.

  • Pre-sales support: Provide readily available information, product demonstrations, and personalized assistance to help prospects make informed purchasing decisions. Address their questions, concerns, and objections promptly and effectively.
  • Onboarding and implementation support: Guide customers through onboarding, ensuring a smooth transition and successful implementation of your product or service. Offer training sessions, tutorials, and resources to help them maximize value from day one.
  • Ongoing technical support: Establish channels for customers to seek technical assistance, troubleshoot issues, or request product-related guidance. To cater to their preferred communication methods, offer multiple touchpoints, such as live chat, email, or phone support.

Customer satisfaction and retention are critical for long-term business success.

  • Proactive communication: Regularly engage with customers to gather feedback, address their concerns, and meet their needs. Seek opportunities to exceed their expectations and maintain a positive relationship.
  • Personalized customer success plans: Work closely with customers to develop individualized success plans tailored to their goals and objectives. Provide guidance, resources, and ongoing support to help them achieve their desired outcomes.
  • Continuous improvement: Actively listen to customer feedback and leverage it to enhance your products, services, and support processes. Regularly analyze customer satisfaction metrics, such as Net Promoter Score (NPS), and take action to improve the customer experience.
  • Loyalty programs and rewards: Implement loyalty programs or rewards to incentivize customer retention and encourage repeat business. Offer exclusive perks, discounts, or access to new features to show appreciation for their continued support.

Building a solid customer support and success framework involves providing exceptional pre- and post-sales support, ensuring customer satisfaction, and fostering long-term retention.

Go-to-Market Strategies for Startups

Go-to-Market Strategies for Startups

Startups face unique challenges when it comes to developing and executing a go-to-market strategy.

To navigate these challenges successfully, embracing agility, resourcefulness, and a willingness to experiment and learn from failures is crucial.

Here are some key tips and recommendations specifically tailored for startups:

  • Understand your target market: Conduct thorough market research to identify your target audience, their needs, and preferences. Focus on a specific niche or segment where you can provide the most value.
  • Build a minimum viable product (MVP): Develop a lean and functional version of your product or service that addresses the core needs of your target market. This lets you quickly gather feedback, iterate, and refine your offering.
  • Leverage digital marketing channels: Leverage cost-effective digital marketing channels such as social media, content marketing, and search engine optimization (SEO) to build brand awareness, engage with your audience, and drive traffic to your website or landing pages.
  • Create a compelling value proposition: Clearly communicate your product or service’s unique value to customers. Highlight how it solves their pain points, delivers tangible benefits, and differentiates you from competitors.
  • Start with a narrow focus: Initially, focus on a specific geographic region, industry vertical, or customer segment to establish a strong foothold. This allows you to concentrate your resources, refine your approach, and build a reputation within a targeted market.
  • Forge strategic partnerships: Seek partnerships with complementary businesses or influencers who can help amplify your reach and provide access to their customer base. Collaborate on joint marketing initiatives or co-created content to mutually benefit both parties.
  • Measure and iterate: Continuously track and analyze key metrics to assess the effectiveness of your go-to-market strategy. Use the insights gained to make data-driven decisions, iterate on your approach, and optimize your marketing and sales efforts.
  • Embrace a growth mindset: Maintain a mindset of continuous learning and adaptability. Embrace experimentation, take calculated risks, and be willing to pivot your strategy based on market feedback and changing conditions.
  • Cultivate customer relationships: Prioritize building strong relationships with your early customers. Leverage their feedback and testimonials to build credibility and attract new customers through word-of-mouth referrals.
  • Learn from failures: Failure is often an integral part of the startup journey. Embrace failures as learning opportunities and use them to refine your strategy, iterate on your product or service, and improve your go-to-market approach.

By addressing the unique challenges faced by startups and adopting a growth-oriented mindset, you can effectively navigate the competitive landscape, establish a strong market presence, and drive sustainable growth for your startup.

Conclusion

As you embark on your go-to-market journey, remember that experimentation and a growth mindset are crucial. Be willing to adapt and learn from both successes and failures. Continuously gather feedback, measure results, and iterate on your approach to stay ahead in a dynamic market.

Stay focused on delivering value to your customers. By putting their needs at the forefront of your go-to-market strategy, you can cultivate lasting customer relationships, drive customer satisfaction and retention, and ultimately achieve long-term business success.

Looking for Your Best Fit? Full Guide to Omnichannel vs Multichannel Marketing

omnichannel vs multichannel marketing

A multivitamin that offers a little bit of everything? Or an omnipresent force that’s everywhere at once?

If you bring this idea to the world of marketing, you’ll open the door to multichannel and omnichannel strategies. While both aim to connect businesses with customers, the difference between them lies in their reach and impact.

In this article, we’ll dive into the world of multichannel and omnichannel marketing. Moving ahead, we’ll learn about the pros and cons of each. Plus, we’ll share examples and tips to help you compete effectively in an omnichannel vs multichannel marketing environment.

Here’s what to keep in mind. When you know the main difference between omnichannel and multichannel marketing, you can effectively meet customer expectations, engage your audience, and build a stronger brand.

What is Multichannel Marketing

What is Multichannel Marketing?

Multichannel marketing is like opening several doors to invite people into your business world.

Some people prefer browsing websites, others love scrolling through Instagram, and some enjoy visiting brick-and-mortar stores. You, therefore, opt for multichannel marketing to meet your customers wherever they are.

For example, let’s say you discover a clothing brand online. You check out their website, follow them on Instagram, and even visit their physical store. By the way, each channel has its own unique vibe, promotions, and content. Usually, you find exclusive online discounts, Instagram stories showing new arrivals, and in-store events.

In short, multichannel marketing recognizes that people have different preferences and habits. When businesses are present on multiple channels, they increase their chances of catching your attention and connecting with you. Well, it’s like casting a wide net to reel in customers from all corners.

What is Omnichannel Marketing?

Now, omnichannel marketing is a bit different. And the meaning is hidden in the prefix “omni”, which means “all”.

Picture this: you’re on the hunt for a fresh pair of shoes. First, you hit up the internet to do some research, read reviews, and check out different brands and styles. Next, you decide to go to a physical store to try on the shoes and get a feel for them. Finally, you decide to buy them online because you found a better deal. So, that’s a classic example of an omnichannel shopping experience.

Basically, omnichannel marketing is a strategy where businesses create a unified customer experience across all channels. It’s like picking up the conversation where you left off, whether you’re interacting with a brand on Facebook, face-to-face or over the phone. The goal? To make it super easy for customers to switch between channels without any hassle.

Omnichannel vs Multichannel Marketing What’s the Difference

Omnichannel vs Multichannel Marketing: What’s the Difference?

With that knowledge in mind, let’s now explore the central difference between omnichannel and multichannel marketing.

To put it shortly, the big difference here is the level of integration and consistency.

Let me explain.

In the case of multichannel marketing, each channel may work somewhat independently. So, the experience you get on a brand’s website might not be exactly the same as what you see on their social media or in their physical store. Of course, the ultimate goal is still to provide a great overall experience, but the focus is more on using those different channels to reach as many people as possible.

Unlike multichannel marketing, omnichannel marketing aims to create a frictionless experience across all channels. In this case, customers can pick the channel they prefer, and the experience will be smooth and integrated despite their choice. It’s exactly like talking to a person, staying consistent in your conversations, and remembering where you left off.

To sum it up, both omnichannel and multichannel marketing are about reaching customers through different channels. But omnichannel takes it a step further by integrating those channels and creating an integrated experience.

Here’s a simple chart showing the differences between omnichannel and multichannel marketing:

Omnichannel Marketing Multichannel Marketing
Focus Seamless, connected experience Using multiple channels
Integration Channels work together Channels may operate separately
Consistency Consistent messaging and branding Channels may have different messages
Personalization Personalized customer experience Adapted content per channel
Customer Journey Unified across channels Varied experience per channel
Data Utilization Data used to personalize journey Collected data may be used independently
Customer Engagement High level of engagement Engagement varies by channel
Complexity More difficult to implement Easier implementation
Goal Enhanced customer experience Reaching a wider audience

Real-World Examples of Companies that Have Killer Omnichannel Approaches

Need further details? Here’re two examples to put everything into context.

Nordstrom

Nordstrom

Nordstrom has mastered the art of omnichannel marketing, earning the top spot in Total Retail’s Top 100 Omnichannel Retailers report.

They have seamlessly integrated their online and offline channels, making shopping a breeze for their customers. Nordstrom’s “Local” stores in major cities serve as convenient hubs for pickups, returns, alterations, and styling assistance.

In addition, their digital-first platform allows customers to shop across multiple locations and online platforms, leading to increased sales. Thus, Nordstrom’s commitment to technology is key to its successful omnichannel strategy. They continue to invest in improving their supply chain and merchandising capabilities, ensuring a strong and seamless customer experience.

Disney

Disney

Disney’s omnichannel marketing strategy is a shining example of how to create exceptional customer experiences. From the moment visitors start planning their trip, Disney’s website and app provide lots of info and choices to get them excited.

Once inside the park, the Disney app becomes an essential guide, providing real-time updates and helping guests make the most of their time. The magic wristbands provided to visitors offer personalized convenience, acting as room keys, park tickets, and payment methods.

By integrating technology, personalization, and a strong focus on customer care, Disney has set the bar high for delivering memorable experiences.

How to Choose Between Omnichannel vs Multichannel Marketing

Finding What Works for Your Brand: How to Choose Between Omnichannel vs Multichannel Marketing.

First things first, there’s no one-size-fits-all answer here.

The best approach depends on your business, goals, resources, and target audience. It’s like picking the right outfit for the occasion – you want something that suits your style, flatters your figure, and matches the vibe of the event.

Both strategies have their merits. But if you want to take your customer experience to the next level and make them feel like VIPs, omnichannel marketing might be the way to go. And there are good reasons why:

  1. Over the years, consumer habits have significantly changed. In the past, people typically used only a couple of touchpoints when purchasing. Interestingly, very few used more than four. However, today’s consumers engage with nearly six touchpoints on average!
  2. Omnichannel customers shop 1.7 times more than shoppers who use a single channel. This means that by implementing an omnichannel approach, you can increase your sales.

Thus, if you’re looking for a wider reach and a more diverse audience, multichannel marketing might be your jam.

On the other hand, if you’re all about creating a seamless and connected experience for your customers, omnichannel marketing could be your secret weapon. It’ll allow you to be there for them every step of the way, meeting their needs and making it easy for them to engage with your brand.

Consider these questions to find the perfect fit:

  • What are your business goals? Are you aiming for a wider reach or a personalized experience?
  • Who is your target audience? Do they prefer specific channels or have a preference for a seamless journey?
  • What resources do you have? Can you handle the complexity and resource requirements of an omnichannel approach?

Pro tip: It’s not necessarily an either-or situation. You can start with a multichannel approach and gradually transition to omnichannel as your business grows and resources allow.

Exploring the Pros and Cons of Both

Multichannel vs Omnichannel Marketing: Exploring the Pros and Cons of Both.

Now, let’s learn about the advantages and challenges of omnichannel and multichannel marketing to decide which of them aligns with your goals and capabilities.

Pros of Omnichannel Marketing:

  • Supercharged Customer Experience: With omnichannel marketing, you’re giving your customers a top-notch experience. They can seamlessly move between channels, and you can personalize their journey based on their preferences. Well, it’s like rolling out the red carpet and treating them like VIPs.
  • Consistency: One big advantage of omnichannel marketing is the ability to keep consistency across all channels. To explain, you ensure that your brand messaging, tone, and overall vibe remain the same no matter where you meet your customers.
  • Data-Driven Insights: By using various channels, you gather a treasure trove of data. With omnichannel marketing, you can use that data to gain insights into customer likes, dislikes and behavior.
  • Enhanced Customer Loyalty: When you provide a seamless and personalized experience, you’re bound to win customer loyalty. Hence, the key benefits of omnichannel marketing are building trust and deepening relationships with customers.

Cons of Omnichannel Marketing:

  • Resource Intensive: Using omnichannel marketing may require a lot of resources. First, you must coordinate efforts across multiple channels. Second, you have to manage data from various sources. It’s like juggling multiple balls in the air, and it can be a bit overwhelming if you don’t have the right resources and expertise.
  • Technological Challenges: To implement omnichannel marketing successfully, you’ll need to use technology that enables seamless integration and data management. It, therefore, may require investment in systems, platforms, and infrastructure.
  • The Complexity of Execution: The complexity of executing an omnichannel strategy shouldn’t be underestimated. Quite naturally, it involves aligning different teams, updating messaging, and optimizing each channel for the best customer experience.
  • Issues with Channel Consistency: Maintaining consistency across all channels can be a challenge. Whether you like it or not, different channels may have their own limitations, user experiences, and technical requirements.

Pros of Multichannel Marketing:

  • Wide Reach: With multichannel marketing, you can reach a broader audience. You’re spreading your message across different channels, such as social media, email, physical stores, and more.
  • Diverse Engagement: Each channel offers unique ways to engage with your audience. So, focus on the strengths of each platform to tailor your content and messaging. Some may prefer Instagram, while others may prefer your newsletters. In the case of multichannel marketing, you’re giving people options and meeting them where they are.
  • Flexibility and Adaptability: Multichannel marketing allows you to adapt to changing trends and customer preferences. To clarify, you’re not putting all your eggs in one basket. If one channel doesn’t perform as expected, you can quickly allocate resources to other channels.

Cons of Multichannel Marketing:

  • Channel Management Challenges: Managing multiple channels can be challenging and time-consuming. That’s because each channel requires dedicated attention, content creation, and monitoring.
  • Inconsistent Messaging: With different channels come different messaging and branding opportunities. Yes, it’s important to maintain consistency across all platforms, but it’s not always easy. If your messaging isn’t aligned, you risk confusing your audience and weakening your brand identity.
  • Scattered Data and Insights: With multiple channels, data collection and analysis can become scattered. Each platform may provide different metrics and insights, making it challenging to get a holistic view of your marketing efforts. It’s like piecing together a puzzle without having all the pieces – your insights may not be as complete or accurate as you’d like.

9 Tips to Compete Effectively in an Omnichannel Environment

9 Tips to Compete Effectively in an Omnichannel Environment

Keep note of this: the future of multichannel and omnichannel marketing will be shaped by mobile optimization, data privacy, and the implementation of various technologies. But above all, you’ll need a customer-centric mindset to succeed in your omnichannel marketing game.

When it comes to marketing, many businesses have already gone multichannel. Omnichannel marketing, on the other hand, still requires a lot of planning and preparation.

We’ve picked nine advanced tips to help you deliver exceptional experiences to your existing and future customers.

1. Have Cross-Channel Communication

Build seamless communication between channels to support and engage your audience. For example, if a customer asks a question through social media, ensure that your customer service team can access the conversation history and respond promptly. By offering smooth cross-channel communication, you show your commitment to exceptional customer service.

2. Go Mobile-Friendly

With more people using mobile devices, it’s important to make sure your website and mobile app are easy to use.

This means they should load quickly, have easy-to-use menus, and include features designed specifically for mobile users. Without a doubt, optimizing your site and app for mobile is essential in grabbing the attention of customers on the move.

3. Pay Attention to Data Privacy and Security

Businesses may not like it, but customers are becoming more conscious of how their data is used and shared.

Sooner or later, you’ll need to prioritize transparent practices, use security measures, and comply with privacy regulations. Well, you have no other shortcut to protecting customer information and building trust.

4. Use the Power of Artificial Intelligence and Automation

In the near future, the integration of artificial intelligence (AI) and automation will revolutionize multichannel and omnichannel marketing.

AI-powered tools can analyze big data, enable personalization, and automate repetitive tasks. As a result, chatbots, recommendation engines, and predictive analytics will become more and more important. Why? Because they provide valuable insights into people’s behaviors, preferences, and interactions. Only with this data can you personalize their experiences, learn about their needs, and make informed decisions.

5. Consider Voice Search and Smart Devices

Guess what? Voice search is going to have a big impact on multichannel and omnichannel strategies.

More and more people have started using voice assistants and smart devices. Businesses, then, need to think about how to optimize their content for voice search. The key is to keep your brand connected with customers and find exciting ways to engage with them through smart devices.

6. Be Aware of Augmented Reality and Virtual Reality

Get ready to enter a whole new world where the physical and digital mix together.

Augmented reality (AR) and virtual reality (VR) are going to be a game-changer in multichannel and omnichannel marketing. Brands are going to use these cool technologies to make product experiences even better, like letting you try stuff on virtually or telling interactive stories.

7. Ensure Efficient Inventory Management

When you have an omnichannel setup, it’s important to keep track of your inventory.

Make sure your stock information is synced across all your channels. This way, you’ll know exactly what’s available and avoid running out of stuff. Now you can keep your customers happy and avoid any inventory headaches!

8. Keep an Eye on Customer Expectations

One thing is clear: technology will continue to advance, and customers will seek more convenient interactions with brands. Therefore, you’ll need to stay agile, listen to customer preferences, and invest in strategies that prioritize customer-centric experiences.

9. Make Sure You’re Ready for the Shift

Last but not least, when deciding between omnichannel vs. multichannel marketing, it’s important to consider what resources are required.

Many companies try to implement an omnichannel strategy, but only a few succeed in creating a complete customer experience. Well, the idea of needing lots of time and resources can scare some away from even trying.

Some companies make the mistake of trying to meet every possible need of every customer. This, in turn, leads to conflicting priorities, slow progress, and high costs. Here’s the secret: trying to be everything to everyone in a fast-paced world just doesn’t work.

However, you can create an exceptional omnichannel experience for most of your customers by focusing on the two or three most important ways they interact with your brand. To do this right, prioritize the journeys that matter most to your customers. Then, create an impactful omnichannel experience that makes your brand stand out.

Key takeaways

Omnichannel marketing burst onto the scene in response to changing consumer expectations and the rise of new communication platforms. It revolutionized the game by smashing the barriers between channels, giving birth to a unified brand experience.

But it didn’t stop there.

Omnichannel marketing has grown, extending its influence beyond retail and becoming a fundamental approach for brands trying to win the hearts of consumers.

To conquer this world, you must grasp the difference between omnichannel and multichannel marketing and invest your resources wisely. Once ready, embrace the power of omnichannel and create experiences that leave your customers delighted – every step of their journey!

Amplify Your Business Success by Decoding the Marketing Environment

Marketing Environment

Your marketing environment, akin to the ecosystem your business thrives in, is brimming with variables. It’s constantly shifting, reflecting sunny periods of success and testing times of adversity. These factors can either help your business flourish or pose significant challenges, depending on your understanding of them and your adaptability.

Navigating through the dynamic, uncertain, and ever-changing landscape of your marketing environment can be a complex task. However, embracing this challenge uncovers the potential to effectively steer your business towards success.

Today, our mission is to decode the enigma of your business’s marketing environment. We aim to simplify its complexities, shed light on its two main categories – the internal and external environments, and guide you on how to effectively maneuver through these intricate terrains.

By the end of this explorative journey, you’ll be well-equipped with an understanding of your business’s marketing environment. More than just surviving, you’ll learn how to thrive amidst these fluctuations and seize the opportunities they present.

This isn’t merely about simplifying a complex topic. It’s about empowering you with knowledge and tools to chart a more successful path in the marketplace. So, let’s embark on this journey of understanding and enhancing your business’s marketing environment. Are you ready?

What is the Marketing Environment

Behind the Curtain: What is the Marketing Environment?

The marketing environment, the setting for your business’s performance, is more than just a static stage. Picture it as a dynamic entity, continually shifting and adapting. As a keen business leader, understanding this ever-changing world is paramount to your success.

Internal Environment: Your Business’s Core

Inside your organization, specific factors, such as mission and vision, value system, policies, objectives, and even labor unions, affect your relationship with customers. They shape your marketing decisions and customer interactions.

Consider Zappos, known for its customer-centric approach. Its core values, including “Deliver WOW Through Service” and “Create Fun and A Little Weirdness,” directly steer its marketing strategies. Unique ad campaigns and excellent customer service all emanate from its internal environment.

External Environment: The World Beyond

The world outside your business, teeming with factors beyond your control, directly impacts your marketing efforts. This is your external environment, split into the micro and macro environment.

In the micro-environment, you find customers, employees, suppliers, competitors, channel partners, and shareholders. Your competitors are especially significant, not just for competition but also for learning and adapting.

The macro environment includes political and legal influences, economic conditions, and social and technological changes. Ever noticed how technology companies often ramp up marketing efforts during a booming economy? That’s the macro environment in action.

Dynamic Features of Your Marketing Environment

The Change Makers: Dynamic Features of Your Marketing Environment

The marketing environment, much like the weather, is dynamic, relative, uncertain, and complex. Understanding these characteristics could be your secret to outwitting competition and connecting more effectively with your customers.

Dynamic: Embrace Change

As with fashion trends, your marketing environment is continually evolving. Look at Netflix, which anticipated and adapted to changes in consumer viewing habits and technology, transforming from a DVD rental service to a streaming giant.

Relative: Adapt to Diversity

Different markets have unique characteristics. That’s why McDonald’s serves McSpaghetti in the Philippines but not in the U.S. Understanding this relativity lets you tailor your marketing strategies to each market’s unique features.

Uncertain: Welcome the Unknown

Marketing isn’t an exact science. It’s sometimes akin to predicting the next move in a chess game. External environmental factors introduce this uncertainty. But don’t fret, uncertainty can be an opportunity. By staying alert to possible changes and being prepared to adapt your strategies, you can turn uncertainties into advantages.

Complex: Navigate the Web

The marketing environment is complex because of the interrelatedness of its many factors. A change in one aspect can cause a ripple effect on others. But in this complexity, you find opportunities. By understanding the interplay of different factors, you can spot trends, anticipate changes, and make informed decisions.

Brief Summary

And there you have it. A look at the dynamic, relative, uncertain, and complex nature of the marketing environment. A bit like riding a rollercoaster, isn’t it? But with knowledge as your map and understanding as your compass, you’re all set to steer your business effectively amidst these changing tides.

Remember, the goal here isn’t to predict the future (if only!). It’s about understanding the ever-changing world in which your business operates and being agile enough to adapt your strategies. And who knows? You might just find that embracing these ‘change makers’ can transform the way you do business.

In the next section, we’ll discuss the challenges you might face in understanding and adapting to your marketing environment and how to overcome them. But that’s a story for another day, so stick around!

Understanding the Internal Environment

The Heart of Your Business: Understanding the Internal Environment

Let’s delve into the heart of your business – your internal environment. This is your inner sanctum, the core of your organization, and it can significantly influence how you relate to your customers.

The Inner Workings: Breaking Down Internal Factors

Understanding these internal components is a lot like learning the secrets of a master chef. You’ve got your key ingredients: your company’s value system, mission, vision, policies, objectives, and labor unions. Let’s break them down.

  • Value system: Your value system is the core ethos of your business. It’s the bedrock on which you build your company. Airbnb’s belief in “Belong Anywhere” translates into the unique homestay experiences they offer their customers.
  • Vision and Mission: Your vision is your grand goal, while your mission is the path to get there. These twin stars guide your business journey. Take TOMS Shoes. Their mission to ‘improve lives’ through business aligns perfectly with their ‘One for One’ model, providing a pair of shoes to a person in need for each pair sold.
  • Company Policies: These are the guidelines that govern your organization. They define the dos and don’ts and guide your team’s behavior. In 2019, Microsoft updated its data privacy policy in response to GDPR, ensuring all their marketing complies with the new regulations.
  • Objectives: Your objectives are your business goals. They provide direction and help measure success. Google’s objective to organize the world’s information and make it universally accessible and useful is evident in its innovative marketing strategies.
  • Labor Unions: Labor unions impact your company culture, employee satisfaction, and productivity. They can influence your marketing decisions, especially in areas like pricing and promotion.

Leverage Your Internal Environment

Understanding your internal environment isn’t a chore. It’s an opportunity. By aligning your marketing strategies with these internal factors, you can strengthen your brand image and build stronger relationships with your customers. Your mission, vision, and values can make your brand relatable and authentic. Your company’s policies and labor relations can help you stand out as a responsible and employee-friendly brand.

Navigating the Influences of the External Environment

The World Outside: Navigating the Influences of the External Environment

Now, let’s step into the great wide open – the external environment. This is the world around you, the sea in which your business ship sails. It’s filled with diverse entities like customers, employees, suppliers, channel partners, competitors, shareholders, government, and the general public. All of these have a direct impact on your marketing.

External Factors: A World of Influence

Each of these entities plays a unique role in your marketing environment. Your customers are the heart of your business, your employees are the lifeblood, your suppliers and channel partners are your support system. Your competitors keep you on your toes, your shareholders push you to do better, and the government and public set the stage on which you perform.

Take for instance, Coca-Cola, which often adjusts its marketing strategies based on consumer tastes, government regulations, and competition. Or Amazon, which relies heavily on suppliers and channel partners to fulfill its promise of quick and efficient delivery.

Steering Through the External Environment

Just like a ship captain uses the stars to navigate, you too can use these external influences to guide your business. By anticipating and adapting to changes in customer preferences, competition strategies, or government regulations, you can keep your business on course.

Also, remember to keep an ear to the ground. Listen to your customers, employees, and the public. Engage with them. They’re your eyes and ears in the marketplace, helping you sense changes and adapt accordingly.

Understanding your external environment can seem like learning a foreign language. But once you get the hang of it, it becomes second nature. And just as knowing a foreign language opens up new worlds and opportunities, understanding your external environment can do wonders for your business.

Now that you’ve got a handle on your marketing environment, it’s time to face the challenges that come with understanding and adapting to it. But don’t worry, you’re not alone. In the next section, we’ll guide you on how to overcome these challenges and make your marketing environment work for you.

Dealing with the Macro Environment Factors

The Wild Cards: Dealing with the Macro Environment Factors

Macro environment factors are akin to the wild cards in a deck. They’re unpredictable, they can change the game, and if you play them right, they can give you a winning hand. Let’s dive into this macro world, focusing on political and legal factors, economic conditions, social factors, and technological advances.

The Unpredictable Quadrant: Macro Environment Factors

  • Political and Legal Factors: These are the laws of the land, the regulations that govern your industry, and the whims of political powers. An example? Consider the auto industry. Emission regulations are a hot topic, impacting everything from car design to marketing messages.
  • Economic Conditions: Economic conditions influence consumer spending. Remember the 2008 recession? Consumer spending dropped, prompting businesses to adjust their marketing strategies to focus on value for money.
  • Social Factors: These encompass the societal and cultural trends that shape consumer behavior. Millennials, for example, are known for their environmental consciousness, leading to the rise of eco-friendly marketing messages.
  • Technological Advances: Innovations can create new marketing channels and change consumer behavior. When smartphones became ubiquitous, it opened up a whole new world for mobile advertising.

Weathering the Macro Storm

Macro factors might be out of your control, but that doesn’t mean you’re at their mercy. Stay informed. Monitor changes in these factors. If there’s a hint of new regulations or a technological breakthrough, be ready to adjust your marketing strategy.

And remember, every challenge brings opportunities. The advent of social media might have been a curveball, but it also provided businesses with a powerful new marketing tool. It’s all about perspective.

Case Studies of Businesses Excelling in the Marketing Environment

Learning from the Best: Case Studies of Businesses Excelling in the Marketing Environment

Let’s take a walk in the shoes of the successful ones, those who’ve made the marketing environment their playground. Let’s learn from the businesses that have navigated the internal, external, and macro environments to excel in the marketplace.

Winning with the Environment: Success Stories

  • Apple: Apple’s strong understanding of its internal environment has helped it maintain a consistent brand image. With their clear vision of innovation and design, they’ve established a brand that’s recognizable worldwide. And they’ve used changes in the external environment, like the rise of smartphones, to their advantage.
  • Nike: They’ve nailed their understanding of social factors in the macro environment. Nike’s marketing campaigns often tap into social issues, like their “Believe in something, even if it means sacrificing everything” campaign featuring Colin Kaepernick. It resonated with their target audience and led to a significant increase in sales.
  • Tesla: Tesla’s mission of sustainable energy is a great example of aligning with macroeconomic trends. They’ve anticipated the shift towards green energy and are capitalizing on it.

Key Takeaways: Applying Success to Your Business

The success stories of Apple, Nike, and Tesla aren’t just inspiring – they’re enlightening. They offer valuable lessons on navigating the dynamic, relative, uncertain, and complex marketing environment.

To help you turn your understanding of these businesses’ triumphs into actionable insights, here’s a checklist for you:

  • Be Mission-Driven: Keep your company’s mission and vision at the heart of your marketing strategy, like Apple. This consistency creates a strong brand image and fosters loyalty among your customers.
  • Stay Current: Regularly monitor social, political, and technological trends. Nike stays ahead by incorporating social issues into their marketing, engaging their audience, and creating a positive brand image.
  • Be Agile: Adapt your marketing strategies based on changes in the marketing environment. Remember, the only constant is change. Tesla recognized the shift toward sustainable energy early on and capitalized on it, positioning themselves as a leader in the electric vehicle market.
  • Turn Challenges into Opportunities: What seems like a challenge can often be an opportunity in disguise. Just as the rise of social media created a new avenue for customer interaction and promotion, always be on the lookout for the potential advantages hidden in your marketing environment’s changes.
  • Learn from Competitors: Keep a close eye on what your competitors are doing. They operate in the same marketing environment as you do, so their strategies can provide useful insights.

The beauty of the marketing environment is its dynamism. Embrace the constant evolution and adaptability as an opportunity to grow and innovate. In the end, the goal isn’t to control the environment but to navigate it skillfully. The better you understand the forces at play, the more adept you’ll become at riding the waves of change to success.

Conclusion: Business Success Through Your Marketing Environment

Understanding your marketing environment is pivotal to your business success. You’ve got the tools: insight into internal, external, and macro factors that shape your strategy and future. It’s time to deploy these tools, adapt, and conquer whatever comes your way.

The tales of Apple, Nike, and Tesla are potent reminders of how to play this game. The key lesson: remain vigilant, transform hurdles into stepping stones, and never stop learning. These giants didn’t merely react to their marketing environment; they used it as a compass, guiding their path to growth.

7 Remote Networking Ideas to Build Your Professional Network from Anywhere

remote networking

Let’s talk about networking. It’s something most entrepreneurs dread in its best form – at a startup office somewhere, light on snacks and heavy on small talk. But networking is an essential part of the process when you’re trying to kick off or grow your business! As the saying goes: it’s not about what you know but who you know.

But like many things, there was a significant change in how people networked following the pandemic. As many teams downsized and transitioned to more remote work, there was also a switch to networking events where business owners, prospective employees, partners, investors, etc., met one another. For this largely remote workforce, networking switched to webinars and virtual conferences – though we’d like to expand the horizons of all that is possible!

Want to learn about the best ways to grow your network with remote networking? In this article, we’re exploring the importance of networking and sharing seven ideas for how to grow your professional network – from home or anywhere.

Why does having a professional network matter

Why does having a professional network matter?

Networking is vital at any stage of your career. A healthy professional network opens opportunities, helps your business grow, and offers much-needed support and guidance as you navigate your professional life.

If you’re early in your career, you might network to develop connections beyond your university campus. For those who started out in remote work, networking might be the only way to really get new contacts and start your growth. If you’re more established, you might network when looking to move into a new role. Seeking employees or investors for your own company. Looking for potential clients or trying to learn more about your target audience. But, like most things – it’s much better to network before you actually need something. That’s one good reason to start now.

Even if there’s no immediate outcome, go to the event. Join the channel. Support other people on their journey. And say yes to opportunities. By investing some extra energy into remote networking upfront, the relationships will be more established when you’re actively seeking something.

7 Ideas for Remote Networking

7 Ideas for Remote Networking

You might think of remote networking as simply attending virtual networking events. That’s certainly one way to build your network from home, but there are a lot of opportunities you might not have considered yet. Here are some remote networking implementations we’ve found impactful for building your professional network.

1. Attend Online Events

Let’s start with the obvious. Online events! Online events for remote networking could include virtual webinars, conferences, panels, workshops, Instagram Live, etc. And they’re a great way to connect with people with whom you share interests or industry.

Some online events are explicitly for networking, but you’ll find most online events also have some networking component, whether it’s a Q&A at the end of the session, breakout rooms to meet participants in a smaller group, or a chat that runs throughout the event.

To find online events that help you with your professional development, the best places to start looking are MeetUp, LinkedIn, or Eventbrite. These platforms are designed with event functionality, so it’s easy to search, filter, and choose an event that fits your interests. You can search by keywords related to your industry or check out events hosted by companies you follow.

If no events pique your interest immediately, follow some event hosts or groups to get notified about future events.

2. Follow up with event hosts and participants

When you attend an online event, not only do you get the value of the event. The other benefit is that you get on the event host’s radar! There’s really no better way to connect with experts or businesses you admire. If there’s a company you’ve wanted to work with or a partner you’ve wanted to meet, show up for events they’re hosting or speaking at and ask meaningful questions.

When you get in touch after the event, connect over the subject matter or address a question they asked. Be specific about what you’re asking for (with a consultation call, an interview, etc.). Even if “nothing comes of it,” every connection is an opportunity to establish yourself further or meet new people. Keep an open mind.

3. Join online groups and communities

The tools teams use for internal communication – like Slack, Discord, or Facebook groups – can serve another critical role as remote networking tools. These are often invite or member-only communities centered around a topic or niche. Because of this community element, these forums invite more connection, support, and exchange than a more public forum like Reddit, job boards, etc.

Some places you might look for these communities?

  • Groups of which you’re a member or alumni
  • Tools or software you use for your business
  • Experts that you follow online
  • Past events that you’ve attended
  • Search for keywords of interest + “Slack channel” or “membership community”

Like any community, being a good member of an online group requires giving more than you take. Start by observing the group norms and seeing how people communicate and comment. Rather than making requests, make an effort first to add value. Answer people’s questions and give recommendations. When you ask for support, you’ll already have a better idea of what to expect and some credibility in the community as a contributor.

4. Start Engaging on Social Media

We couldn’t discuss remote networking without bringing social media into the picture. LinkedIn, Twitter, Instagram, TikTok, Reddit, and Facebook (to name a few) can play a vital role in connecting with other people with shared interests or skills. And like other online groups and communities, the point is that you contribute more than you take. Rather than just posting, the goal with social media should be to engage, answer questions, and start conversations.

Each social media platform works differently, which means your approach to networking on each channel will also vary.

Let’s take Instagram as an example.

Your business may use Instagram as a portfolio of your work. But engaging with others is the best way to build a relationship on this channel. Contribute consistent and relevant comments on posts and stories of your admired thought leaders or businesses. Feature your clients or partners and how great they are to work with. Instagram is a channel for creating connections, so be sure to engage with your followers and add value.

At the same time you’re engaging, build out your own profile. Highlight your expertise and grow your audience. When you have an ask – something you’re promoting, selling, or a request – your audience will be more likely to return the favor.

Other networks

Before investing your energy in social networking, it’s important to learn the ways that the platform operates and adapt your approach accordingly. Understand who uses it, why you’re there, and how it can add value to your business. And regardless of the platform, make as much effort to engage as you do to share.

A note.

You’ve probably noticed by now that managing social media can be a lot of work. Rather than trying to build your presence on all of them, choose just one to two platforms where you’ll focus your efforts. This can be based both on your goals for remote networking and which platforms you prefer.

For example, a B2B company might do better on LinkedIn while a company selling a unique product might benefit from growing a following on TikTok where they can share fun video clips and build out their brand with a younger audience.

Nurture your connections over time, engage, add value, and see what can come of it.

5. Access your own network

While you might not think you have a professional network, there’s an excellent chance you have more contacts than you know. As you focus on remote networking, here are a few ways to reengage and access this network.

The first and easiest thing you can do is talk to people or post on your channels – Facebook, Instagram, Twitter, LinkedIn, email, or however else you communicate. Let people know what you’re working on or looking for! There’s a good chance that even some of your close friends or family aren’t entirely sure, and they might be able to refer you when they know better. When you post, offer a clear call to action (book a call, refer a client, follow on LinkedIn) so they can follow up with you if they’re interested or able to help somehow.

You could also benefit from your existing network by expanding your network on LinkedIn. Go to alum groups, past employer pages, search by your hometown, or find old friends living in your new city. Due to LinkedIn’s connection feature, doing this can help you find inroads to opportunities you didn’t have before. LinkedIn is also a great platform for supporting others, exchanging information, and establishing yourself as a thought leader amongst your peers. Even if the people in your network don’t need what you’re offering now, there’s a chance they will later. Hopefully, they’ll remember where to go!

6. Host your own event

Are you an expert in something? Consider packaging your skillset or insights into an online event. While most remote networking ideas in this list are about being proactive and reaching out to others, hosting an event can draw potential connections to you.

Your event could be a webinar, workshop, or any other format discussed above. While an event can be elaborate, it can be as simple as a one-hour live session. The key is that you deliver value.

We could write a whole article on how to host an online event, but here are some of the basics you’ll want to consider.

  • Start by understanding your goals for the event – is it to become a thought leader? Drive sales? Grow your email list?
  • Get clear on your brand and target audience. Who is this event for, and how will you position yourself to them?
  • Create content for the event – is it relevant, interesting, and useful? Does it connect to your goals? Practice.
  • Plan your event – choose the event date, platform, budget, sponsors or partners, equipment, etc. More on event project management here.
  • Promote your event – market your event to your target audience, collect signups, and build anticipation.
  • Follow-up with event guests – how will you follow up with guests after the event? What offers can you have in place to continue engaging with them?

While hosting your event is probably the most time-intensive type of remote networking, it’s also high visibility. If done correctly, a self-hosted event can yield a high return on investment.

7. Volunteer

If we haven’t said it enough already, networking is about contribution. Volunteering lets you put your skills towards something important to you while also being a low-barrier-to-entry opportunity to build your network around topics you’re interested in, build your portfolio, or pivot into something new.

Some volunteer opportunities may be in person, but plenty of others you can do from home with professional skills. Check sites like Catchafire, VolunteerMatch, or Idealist for organizations seeking professionals with your skills. You can contribute as much as you have the capacity for – a 1-hour call or building out an entire website – and there are projects addressing just about any topic you can think of. Find causes adjacent to your industry or search by skill type to find projects where you can further develop your skills.

Conclusion

Networking will always be vital to building and maintaining your healthy professional network. That’s true whether you’re making contacts for the first time or finding that you need some new connections for your next stage of professional growth.

The form networking takes, however, is entirely up to you. And with the rise of remote networking, there are fewer barriers to connecting with anyone. Gone are the days when you had to travel hundreds of miles for a conference – now, you can join the live stream instead.

That’s not to say in-person networking doesn’t still have its advantages—more personal contact, less screen fatigue, etc. But if your circumstances don’t allow it, consider this an invitation to build remote networking into your routine. Where there used to be time zone, geography, language, ticket caps, etc. in the way, there are now opportunities to connect from anywhere. Use that to your advantage, and see where it takes you.

Marketing to Millennials: How to Win Over a 2,5 Trillion-Dollar Audience

marketing to millennials

They’re a big market with serious purchasing power. They can make our brands go viral. And they’re the future leaders we want on our side.

Meet millennials. Known as Generation Y, millennials are the demographic that demands effective marketing strategies to open their wallets.

If you want your business to grow and stay ahead of the game, it’s time to give millennials the attention they deserve. They’re ready to shop. What’s more, they’re waiting for brands like yours to build long-lasting relationships with them.

In this blog post, you’ll discover what marketing to millennials is and why this generation is so important for marketers. By tapping into the research, we’ll show how to target millennials and provide tips for winning their hearts.

Who are Millennials

Who are Millennials?

First, let’s get clear about which demographic we’re talking about.

Millennials are the generation born roughly between the early 1980s and the mid-1990s. They’re the trendsetters, the tech-savvy bunch, and the ones who grew up witnessing the birth of the internet and the rise of smartphones.

Interestingly, they’re all about being unique, expressing themselves, and challenging the status quo. Once you look closer, you’ll see that millennials are reshaping the way we live, work, and rest.

So, to attract and engage millennials, you’ve got to speak their language and embrace their quirks. You’ll catch their attention when they realize that you’re more than just a faceless corporation.

Why is Marketing to Millennials Special?

No secret, your age and where you are in life can affect how you buy things. Different stages of life come with different likes and priorities.

Need effective strategies for marketing to millennials? Research is your best friend. It helps you figure out what this generation likes and create marketing plans that work for them.

For instance, studies show that millennials prefer experiences over things. As a result, they spend more on traveling, eating out, and doing unique activities.

 Business Insider

Why Are Millennials Important to Marketers?

Millennials are an absolute goldmine for marketers, and here’s why they’re so important to your success.

Spending power

According to the latest data by YPulse, millennials have huge spending power, with an estimated annual purchasing capacity of $2.5 trillion.

The largest living generation

In 2020, millennials became the biggest generation in America, even bigger than the baby boomers. And guess what? They’re now in their prime spending years!

When it comes to daily spending, millennials shell out an average of $208.77, which is more than any other generation. They’re willing to spend money on things that really connect with them and matter to them.

Sunmark

Digital natives

Millennials are like the pioneers of the digital world. They practically grew up with technology in their hands. They’re total pros in using social media, apps, and all things digital. Therefore, it’s easier for marketers to reach them on online platforms.

The trendsetters

But it’s not just about the numbers. Millennials are trendsetters and influencers. They’re the cool ones that everyone looks up to.

Marketers should make a note of this. Millennials are afraid to miss out on something valuable. Also, they’re afraid to feel like an outsider. Notably, almost half of millennials admit to spending money they don’t actually have just to keep up with their friends. This characteristic makes the FOMO debt (Fear Of Missing Out) a real problem for millennials.

The future leaders and decision-makers

Millennials are the future leaders and decision-makers. By building brand loyalty with them now, we’re investing in long-term customer relationships. Without a doubt, they’ll stick with us, support us, and spread the love as they climb the ladder of success.

Understanding Millennials

Understanding Millennials: The Seven Key Qualities that Set Millennials Apart.

There is no marketing without accessing the spirits and lifestyle of millennials. When you have a clear understanding of how to target millennials, marketing campaigns are easier to design and implement.

Knowing their characteristics is, therefore, important for any business looking to gain their attention and loyalty.

Tech-savvy

Gen Y is the one who grew up in a world of quick technological advancements. They’ve seen the birth of the internet, the rise of smartphones, and the appearance of social media. They’re tech-savvy, always connected, and looking for the greatest innovations.

Because they’re up-to-date with the latest gadgets and digital trends, they love trying out new stuff.

Online and connected

Millennials are social media pros, too. They use social sites and messaging apps to keep up with friends, share cool stuff, and find recommendations for pretty much everything.

Millennials do 54% of their shopping online (well, no surprise for the generation who practically lives online).

Writing your next plan for social media marketing to millennials? If your business can grab their attention and engage them on these platforms, you’ll have a direct line to their wallets.

Desire for experiences

But it’s not just about their digital skills. As mentioned above, experiences matter to millennials more than material things. Just think of it. 78% of millennials admit that they prefer spending on experiences rather than simply acquiring things.

So, they’re all about living life to the fullest and creating amazing memories. If you allow them to enjoy adventures, travel, and discover new things, you’ll have them hooked.

Seeking authenticity

Millennials are really good at telling what’s genuine and what’s fake. They can easily recognize when a brand is trying to be something it’s not. So, here’s an important tip for marketers: be yourself. Never pretend to be someone else.

The key takeaway? Less boring ads and more interaction. Millennials want to have fun and feel special. You have to step it up, think creatively, and come up with new ways to grab their interest.

Socially conscious

Millennials care about the world around them. They believe in making a positive impact and will stand up for it. They’re passionate about social issues and love supporting brands that share their values.

Dreaming big and working for themselves

In addition, millennials have a strong desire to be entrepreneurs. They often have side jobs or dreams of starting their own businesses. They want to be in charge and do what they’re passionate about. This generation is motivated and ambitious. And let me tell you, they’re not afraid to take risks and try new things.

Looking for a balanced life

Yes, millennials want to succeed, but they also value having a good balance between work and personal life. They’re willing to go the extra mile to find products or services that offer flexibility and a sense of fulfillment.

The walking billboards

When millennials love a brand, they don’t keep it to themselves. They post about it on social media and get their folks to jump on board. That’s some serious word-of-mouth magic right there. So, they’re not just customers; they’re walking, talking billboards for the brands they feel connected to.

What’s more, they’re enthusiastic sharers. Millennials might not be creating a ton of content themselves, but they always watch for the next big thing to share.

7 Advanced Tips for Marketing to Millennials

7 Advanced Tips for Marketing to Millennials (+ A Checklist to Create a Winning Strategy)

Let’s take the characteristics we’ve discussed above and turn them into a useful list of techniques. Grab a highlighter. Most likely, you’ll find tips for reaching a new audience.

1. Combine content and technology

  • Connect with millennials through social media, apps, and websites. That’s where they hang out the most!
  • Get creative with technology to grab their attention. Make fun quizzes, polls, and cool stuff like maps and virtual reality adventures.

2. Build a sense of community

  • Be active on social media platforms. Respond to comments or messages quickly.
  • Create online communities where millennials can come together and connect with others who have similar interests.
  • Collaborate with social media influencers who align with your brand values. They can help spread the word and reach a wider audience of millennials who resonate with their content.

3. Personalize your messages

  • Get millennials involved in content creation by encouraging them to share their own stories. Run contests, host campaigns, and create hashtags that inspire user-generated content. This way, you tap into their desire to share and be authentic while also generating engaging content.
  • Customer reviews and testimonials are gold. Millennials value recommendations and spend time reading reviews before making purchasing decisions. Use these reviews to build trust among your audience and showcase the positive experiences others have had with your brand.
  • Don’t try to be everything to everyone. Instead, focus on concentrated marketing. Segment your audience carefully and tailor specific messages to each segment. This targeted approach allows you to speak directly to the interests of different groups, making your messaging more relevant.

4. Give them something to remember and share

Oh, and let’s not forget millennials’ love for experiences. They’re all about making memories and seeking out unique adventures. So, businesses that can provide memorable experiences are going to win this race.

  • Share stories and videos that give millennials a peek into your brand’s values and culture.
  • Create immersive experiences beyond traditional ads, like interactive art installations and pop-up events.
  • Collaborate with influencers and local organizations for unique experiences.
  • Use virtual or augmented reality to provide engaging and shareable moments.

5. Get on a mission to make a difference

Now, let’s talk purpose. As millennials care deeply about social and environmental issues, they readily support brands that make a positive impact on the world.

  • Get acquainted with societal marketing. Talk about your brand’s commitment to social causes. Also, share stories of how your brand is making a positive impact and invite millennials to join your cause.
  • Team up with nonprofits and donate part of your profits to make a positive impact.
  • Finally, position your products or services in a way that helps millennials become catalysts for change themselves. Help them make a difference, and they’ll make your business shine.

6. Help them to free up time and find a balance.

  • Aside from a regular list of product features, highlight how your products can save time and simplify millennials’ busy lives.
  • Next, develop content that provides tips and advice on achieving work-life balance and managing stress.
  • Look inside your company. Show how your brand supports work-life balance. From flexible work hours and wellness programs to employee benefits, find the elements that highlight your goal to reach harmony.

7. Offer confidence and independence

  • Provide educational resources, webinars, or workshops that help millennials develop skills or follow their dreams.
  • Share success stories of people who’ve achieved their goals. Without a doubt, this will inspire your target audience to do the same.
  • Consider offering mentorship programs or networking events that connect your audience with experienced professionals.

They’ve Got it Right! Real-World Examples of Marketing to Millennials.

Here are some really cool examples of social media marketing to millennials. Wanna know the secret of these brands? They understand exactly what makes millennials tick. Let’s check them out!

Taco Bell facebook page

Taco Bell: The Ultimate Millennial Munch Hub

Taco Bell knows how to win over millennials. They serve up bold and tasty flavors that millennials can’t resist. With its funny social media posts and awesome menu, Taco Bell keeps millennials coming back for more. It’s the perfect spot for a quick, delicious, and Instagram-worthy bite.

Taco Bell facebook

REI: Talking to the Millennial Adventure Seekers

REI Facebook page

If you’re an outdoor enthusiast or an adventure seeker, REI is the brand for you. They offer high-quality gear, expert advice, and exciting stories.

Millennials love REI because they care about the environment, promote outdoor activities, and create a sense of community. Moreover, they organize fun events, workshops, and trips. It’s all about having a great time and being part of something awesome.

Dove: Choosing the Real Beauty

Dove Facebook page

Dove has made a big impact on millennials with their inspiring messages and inclusive approach to beauty. They celebrate real beauty in all shapes and sizes.

By featuring real people with real stories, Dove has won over millennials who value authenticity. They use digital platforms to spread messages of self-acceptance and self-worth. Dove is a brand that goes beyond superficial beauty ideals.

Airbnb: Live Like a Local, Anywhere

Airbnb Facebook page

Airbnb knows how to win over millennials and make their travel dreams come true.

They offer more than just a place to stay – they give millennials a chance to experience something extraordinary. From cozy treehouses to majestic castles, Airbnb has it all. They make it easy for millennials to find the perfect accommodation with just a few taps on their phones.

Plus, they show off stunning photos on social media that make millennials want to pack their bags and go. With Airbnb, millennials can live like locals and make connections that last a lifetime.

Chipotle: Capturing the Appetites of Millennials

Chipotle Facebook page

Guess what? Chipotle is a favorite among millennials too. There are a few reasons why. First, they use fresh and locally sourced ingredients. Second, they offer customizable menu options. And finally, they care about sustainability, which really resonates with millennials.

Chipotle’s “Food With Integrity” philosophy is all about transparency and doing what’s right. Also, they make it super easy to order online, use their mobile app, and share on social media. Chipotle is all about delicious food and making a positive impact.

Conclusion

To sum up, marketing to the millennials is an exciting journey. It requires us to strap in, hold on tight, and consider their tastes and preferences. We need to be quick. And we should be ready to wow them with positive experiences.

Yes, it’s a wild ride. But if you can keep up with the fast-paced digital world and give them excitement and realness, they’ll come back to you again and again.

The Best Practices, Tools & Softwares to Simplify Change in Your Organization

change management software

If you’ve spent any time as a project manager, you’ve experienced plenty of resistance to change. Maybe the requirements change midway through a project, and then key players throw up their hands and quit in fits of frustration. Or a project’s timeline gets cut short and the entire team is thrown in a tizzy.

Whether the resistance is active, passive or intellectual, deflecting it and successfully implementing a change is one of the most difficult challenges a project manager faces.

And here’s the kicker. Change is not only difficult, it’s also constant. Change is necessary for growth and the overall success of the business. Shifts in the demographics of a workforce over the years demands changes in the workplace culture. In order to recruit top talent, a company may need to change its onboarding and offboarding processes.

Success primarily depends on how the change is implemented. A poor execution looks like an elaborate house of cards. For a short time after the change, things churn along fine, but then a tiny tremor or gust of wind collapses everything into a chaotic state of dysfunction. A proper rollout, on the other hand, is more like the caterpillar that molts each spring and transforms into a beautiful butterfly, never to return to its original state. It’s completely integrated into the company’s culture and systems.

Whether you’re moving to a new office, going digital, implementing a new software, or doing something else, making a successful change requires a good process and the right software and tools.

If in the past you’ve made huge attempts to overhaul a system only to arrive back at square one, then you’re probably ready to approach change proactively. This post is going to cover some popular methods to implement change and the tools and softwares that assist with a smooth rollout.

3 Popular Models to Manage Change

3 Popular Models to Manage Change

When a new process or system is announced at an all-hands meeting, people often feel like they’ve been thrown a curve ball. Even when the change offers tangible benefits, the initial reaction is to dodge and avert it. Most of us lean in on the familiar, and anything that upsets our routine quickly fizzles and falls flat.

And so a strategy is helpful to overcome these growing pains and to integrate a change into an organization. Many methods have been developed over the years. Identifying the right approach can be trial and error, and one of the best practices for managing change is to become familiar with all the methods out there. Here are three popular approaches to managing change, and a brief explanation of each.

1. Kotter Change Model

Over the span of his career, Harvard Business School professor John Kotter established himself as a thought leader in organizational change. In 1996 he published Leading Change, which outlines eight steps for an organization to follow when implementing a change. The success of his method over the ensuing decades has made it a popular go-to for organizational transformations and large-scale change.

The method focuses on communication and employee buy-in. The specificity of his eight steps make the method a useful tool for anyone who’s managing change for the first time. The following is a summary of his steps.

1. Create a Sense of Urgency

The first step establishes a strong “why” behind the change. In the instance of an office relocation, this may mean demonstrating how the current building shows signs of decay. With a digital transformation, it may mean showing how the competition is using new automations, and an upgrade is necessary to stay in the game.

Urgency is created by communicating the stakes at play, and indicating how individuals will be impacted by a failure to change. When people understand how a situation affects them personally, they’re more likely to get on board. A persuasive presentation is backed up by statistics and expertise.

2. Form a Powerful Coalition

Even if someone is the CEO, he or she cannot single-handedly implement a change. For a rollout to succeed, as much as 75% of the management needs to support it.

The Diffusion of Innovation theory is helpful to consider when establishing a change coalition. This theory states that the early adopters to a new idea or process represent fewer than 15% of the organization. When these initial adopters are key influencers, it’s easier for the idea to gain momentum and garner more proteges. A powerful, influential coalition includes people in senior levels of leadership, those with technical expertise, as well as individuals who possess social clout within the workforce. An extremely popular receptionist, for example, may be key to getting the skeptics on board.

3. Create a Vision for the Change

“Change,” generally speaking, is a dirty word. At the onset, people are inclined to reject it. Framing the change as an aspirational vision creates momentum and generates enthusiasm.

Forming a clear, strong vision starts by soliciting contributions, ideas, and feedback from key stakeholders. Themes, values and an overall goal emerges from these discussions, which provides a blueprint for the vision.

4. Communicate the Vision

Developing a strong vision is only half the battle. Communicating it to the rest of the organization is the essential next step. A powerful slogan can capture the essence of the change and communicate its benefit to the rest of the organization. This can be something simple like “let’s create opportunities” or “make a difference today.” Things like swag disseminates the vision throughout the workforce, and propels everyone into the desired future state.

A successful message incorporates an element of “WIFM,” or “what’s in it for me.” Rather than simply stating benefits in the abstract, the vision outlines the specific ways that a change impacts individuals. Additionally, it’s important to consider those persons and departments who are most impacted by a change, and to concentrate the communication efforts to these individuals and groups.

5. Remove Obstacles

Even when a clear vision has been established and communicated, there’s usually plenty of roadblocks and obstacles. Maybe the change is impeded by a strong contingent of saboteurs, or it’s facing passive or intellectual resistance.

The first step is to identify the obstacles, and then to apply a remedy. Intellectual resistance is the easiest. Usually it can be fixed with education. Once someone understands how to use a new tool, for example, they are more inclined to cooperate with a change. Saboteurs can be converted through 1:1 dialogue. Passive resistance often is the hardest to identify. It’s expressed when people show up at a meeting but don’t participate, or when a team produces only the baseline requirements. One way to remedy passive change is to incentivize participation and going the extra mile.

6. Create Quick Winds

Once the change has been rolled out and obstacles are removed, it needs reinforcement. This allows the change to become integrated into the organization. Kotter recommends reinforcing change by setting short term, achievable goals. With each goal achieved, the team feels a sense of accomplishment. This propels everyone to proceed through the difficult adjustment stages.

7. Build on Change

A successful change needs strong roots, and this takes time. Integrating a change into an organization means periodically appraising the situation, weeding out impediments and fertilizing the change with new goals and benchmarks.

8. Anchor the Change in Organizational Culture

An organization’s culture is expressed in all of the aspects of the workplace, both large and small. It’s reflected in employee well-being, leadership styles, and everyday communications. A successful change becomes integrated into all of these areas. It’s mentioned in meetings, and incorporated into the company mission statement as well.

2. ADKAR Change Model

ADKAR is an acronym that stands for Awareness, Desire, Knowledge, Ability and Reinforcement. This method for change management was developed by Prosci, a company founded in the 1990s that specializes in individual and institutional change.

The ADKAR approach has proven successful in both complex, large-scale, changes and small changes alike. The secret to this method is that it orients an organization around the goals of the change. Its individual approach to change fosters widespread buy-in. Let’s summarize each of the five components to ADKAR.

1. Awareness

The first step to the ADKAR model is to explain the “why” behind the change. This includes outlining the stakes at play, as well as the benefits to making a big change.

Without this awareness, a team may feel they’re being forced to jump through a whole lot of hoops. Awareness mitigates some of the initial frustration and resistance by providing meaning behind the change. By taking the time to transparently explain the “why,” the leadership cultivates compliance within the team.

2. Desire 

As previously mentioned, when people hear “change” they synonymously hear “hard.” Creating desire for a change is one of the most difficult yet essential steps in the ADKAR model.

In part, cultivating this desire means outlining WIFM for everyone who is impacted by the change. The impact varies depending on the department and the individual, and so successfully fostering desire means crafting messages tailored to separate teams and persons.

3. Knowledge 

This third step is so obvious that oftentimes a change practitioner jumps to it right away. “Knowledge” means to disseminate the information that’s needed to implement the change. If the company is changing to a new software system, for example, it trains teams in how to use the new software, and explains how it differs from the old system.

While this step is critical, it is most effective when everyone has already been primed for the change. People are more willing to take in new information when they have an interest in it. And so this step is the most fruitful when it is preceded by desire and awareness.

4. Ability

This is the stage where the rubber meets the road. Whereas the previous step instills information, at this fourth stage an organization develops the ability to implement the change.

It usually takes a few weeks to become proficient with new processes and tools. In an agile transformation, for example, everyone initially struggles to adapt to a new method of project management and execution. This stage usually involves some hiccups and backsliding as everyone transitions and adjusts. An effective leader is patient and monitors the situation closely.

5. Reinforcement

This final stage repeats the previous four steps, in a sense. It reinforces awareness and desire, through highlighting milestones and big wins. It identifies learning gaps, and fills them with additional training. This continual reinforcement allows the change to stick.

3. Lewin Change Model

This change model was developed at the beginning of the 20th Century by the psychologist Kurt Lewin. He applied his model to societal change, individual transformations and organizational change. Its three simple steps make the process easy to understand, and it has proven successful in a variety of contexts.

1. Unfreeze

This first step lays the groundwork. Unfreezing means looking at all of the details of the change and uprooting it from the current system. First and foremost, this first stage identifies the need for change, and makes sure key stakeholders support it. This stage also entails looking at all of the risks associated with the change, as well as the anticipated resistance. It then establishes a plan to mitigate both.

2. Change

This second step is the practical component to implementing the change. This may be moving an office across town, rolling out the new software, or transforming a company to agile. During this second stage, leadership closely monitors the rollout, and reinforces the vision and reasons for the change with ongoing communication. A strong narrative explaining the reason for the change helps to dispel resistance.

3. Refreeze

This final step cements the change within the organization. It does this by calling out successful individuals, celebrating success, and developing processes that embed the change into the culture.

And this summarizes three models for change. While these methods cover many of the same points, each has a unique spin on change management. Determining the right method for you depends on the nature of the change you’re undertaking. Sometimes, the solution is to pick and choose between various methods and develop a custom-built strategy tailored to your situation.

6 Change Management Tools

6 Change Management Tools

Whatever change model you choose, the rollout takes some time, and it’s necessary to complete one stage before continuing onto the next. Here are some tools and techniques to use at various stages that help to speed up the process.

1. SWOT Analysis

A SWOT analysis is a powerful exercise to complete with key stakeholders at the beginning stages of a big change. A thorough understanding of the strengths, weaknesses, opportunities and threats posed by a change serves a variety of functions. Knowing all of the opportunities for the change lays the groundwork for developing the vision. Understanding the threats helps to establish a sense of urgency. Outlining the weaknesses can identify those individuals who are most impacted by the change.

In short, understanding the ins and outs of a big change helps to put a risk management plan in place. It’s also much easier to generate the motivation that’s necessary for implementing the change.

2. Pip Decks Story Cards

Communication tools such as webinars, interactive white boards, meetings and emails all help to relay that a big change is motion. But in order to bring about the momentum shift necessary to implement the change, a compelling narrative must be woven into all these messages.

Pip Decks is a popular tool used by organizations for turning dry statistics into a rich, enticing story. Its easy-to-use approach draws on archetypal story patterns, including the hero’s quest and the rags to riches story. Its interactive system allows users to hone in on specific areas of storytelling, whether it’s concept development, structure, or character development.

With a tool like Pip Decks, you won’t just be announcing the change; you’ll be captivating the team’s imagination and getting them to understand the vision and the benefits of the desired future state.

Pip Decks is available for $200, which may seem like a hefty fee, but really it’s a small price to pay for the ease with which you’ll be able to pitch your story to a team. (The digital cards cost $100.)

3. A Change Practitioner

It’s common to look at change as just one more item on the work break down structure that needs to be ticked off, alongside a litany of other tasks. But there’s a danger in approaching change so superficially. The fact is, a successful transformation requires careful attention and focus.

A change practitioner is someone who’s earned his or her stripes in change management. Maybe she’s received a certification from an organization like Prosci, and has successfully implemented changes in the past. The role of change practitioner requires skills such as flexibility, communication, leadership, and business acumen. It’s also necessary for the practitioner to have fully bought into the reason for the change.

Hiring a change practitioner or assigning a current employee to this role demonstrates a dedication to the transformation. It gives the rollout the TLC it deserves.

4. Kubler-Ross Model

The Kubler-Ross Model is a popular model that was introduced by the Swedish psychologist Elizabeth Kubler-Ross in her 1969 book, On Death and Dying. While it traditionally described the five emotional stages we go through after the loss of a loved one, the model more broadly describes the seven emotional stages we experience during any difficult change or loss. According to Kubler-Ross, these sequential stages include shock, denial, frustration, depression, experiment, decision and integration.

Being mindful of a team’s location along this emotional sequence makes it possible to apply a proper remedy and move the team smoothly to the next stage. An adept change practitioner can guide a team through the initial stage of shock, to the experimental stage where they start to engage with the new changes, all the way to integration where the change is fully incorporated into the day to day.

5. Swag

Vision and communication are both central to realizing a big change. And swag can play a powerful role in diffusing this vision to the workforce.

An aspirational slogan like “Let’s make a difference” instills enthusiasm. When this vision is distributed onto water bottles, pens, and t-shirts, it disseminates the message and helps individuals appreciate that the changes in their workday are part of a larger initiative.

The task of managing swag usually falls to the change practitioner. It includes things like finding an aspirational message that captures the essence of the change, as well as having a system for distributing the swag. One effective method is to award matching hoodies or jackets to the teams who successfully meet milestones and adapt to the change.

6. A Party

When a change is framed like a celebration, it drives home the benefits and opportunities the change promises to bring about. There’s nothing like a festive party to convert the saboteurs, soften the mules and generate enthusiasm for a new rollout. This positive emphasis creates an exploratory attitude and genuine interest in the endeavor.

This summarizes a few tools and techniques to use when rolling out a change. When combined with a strong change model, they lubricate a change and move things along smoothly.

4 Change Management Softwares

4 Change Management Softwares

A big change or transformation impacts processes, company culture, and information technology. It involves risk and inventory management as well. And the process usually takes a good amount of time.

This means that a change practitioner always has a lot of balls in the air. A change management software can serve as a great administrative assistant in the process. It attends to all these ripple effects and organizes things through every stage of the change. It eliminates hiccups and backsliding, and allows the practitioner to successfully integrate change.

There are many softwares that assist with change management. Selecting the right one means identifying those features necessary for your transition. This includes things like communication tools, third party applications, automations, and compliance management.

Let’s go over four of the top softwares and summarize the benefits of each.

1. Proxima from Prosci

Prosci is a business founded by Jeff Hiatt in the 1990s, around the time when change management became recognized as a professional discipline. The company has become a leader in change management, and propagates the previously discussed change model, ADKAR.

Proxima is the software that Prosci offers to guide an organization through each stage in the ADKAR model (awareness, desire, knowledge, ability and reinforcement). This flexible software adapts and scales based on the size and needs of an organization. It includes an app with a calendar that tracks milestones, individual performance and organizational performance. An organization accesses these tools by earning a Prosci certification.

2. Praxie

Founded by several Silicon Valley start-up junkies, Praxie is a treasure trove of resources for a variety of disciplines, including change management, project management, human resources, and strategy.

Its change management resources include templates that complement a variety of change models. It provides user acceptance tests for evaluating the progress of a change, and process management applications as well.

Praxie offers four plans. This includes a free plan for individuals, as well as pro, premium and enterprise plans with yearly and monthly billing options.

3. 360 Factors

When rolling out a change, it’s easy to become fixated on the internal buzz, and less focused on the impacts outside the organization. However, large scale changes can have a huge impact on compliance and regulations.

This is where 360 factors come in. This software monitors the rollout of a change, and oversees the risk and impact on security and compliance. With this software, you won’t have to worry about violating any government regulations due to negligence. It has you covered.

4. How Space

Maintaining fluid communication is one of the biggest challenges to change management in remote teams. How Space is a platform that provides a central hub for teams to gather and communicate with one another.

With this tool, it’s quick and easy to gather feedback on the rollout of a change, to mitigate issues before they become problems, and to quickly move a team through the change process.

Conclusion

Organizations go through so many changes all the time. Changes include scope creep, schedule increases, and adjustments to the final deliverable. Sometimes it’s an introduction of new products, or a change in the leadership.

And in nearly every instance, change encounters resistance. Why? Because new skills are a challenge to learn. Sometimes a distrust of leadership leads to sluggishness and non-cooperation. Without proper management, any new rollout is likely to end up right back where it started.

Yet change is imperative for an organization to survive. Without change, it’s impossible to grow or adapt.

In order to implement change successfully means first of all selecting a change model to structure the process. Various tools and techniques assist as well. And with the right softwares to offer support, you’ll have all the assistance you need to successfully implement a change or transformation.