Do you find yourself struggling to manage your tasks and keep track of your projects, despite using Notion? It may be time to look into other tools that can help you get more done and stay organized.

With so many options available, it can be challenging to know where to start. That’s why we’ve put together a list of seven of the best productivity tools to help you take your productivity to the next level. From project management to knowledge management, there’s something for everyone. So, let’s dive in and find the right tool to help you stay on top of your game.

What is Notion?

Big Picture

Notion is an all-in-one productivity tool that can be used for many different tasks. It’s popular among students, entrepreneurs, and professionals because of its versatility. The cool thing about Notion is that it can be used as a task manager, note-taking app, database, and more.

What It Can Do

What are the Three Main Uses of Notion?

Notion is a highly versatile tool that can be used for many different purposes. Three of the most common uses of Notion are:

1. Project Management: Notion’s task management features, including to-do lists, kanban boards, and calendars, make it an excellent choice for managing projects of all sizes. You can set up projects with due dates, assign tasks to team members, and track progress all in one place.
2. Personal Use: Notion’s flexibility also makes it a popular choice for organizing personal tasks, keeping track of important dates, and managing daily routines. You can create to-do lists, habit trackers, and other custom pages to suit your needs.
3. Knowledge Management: Notion’s powerful note-taking features and customizable databases make it a great tool for storing and sharing knowledge. You can use it to organize research, take notes during meetings, and create a company wiki or knowledge base.

Notions Features

Notion has a range of features that make it a versatile tool for personal and professional use. Some of the things you can do with Notion include:

• Create notes and to-do lists
• Organize tasks and projects
• Collaborate with team members
• Store files and documents
• Manage databases and spreadsheets
• Create custom templates
• Building blocks that allow users to create custom pages and databases
• A powerful note-taking system that includes rich text formatting and embedded media
• Project management tools like to-do lists, kanban boards, and calendars
• Collaboration tools that allow teams to work together on projects

The 3 Major Problems People Have With Notion

Not everyone is sold on Notion, and there are a few reasons why:

1. Complexity: Some users find Notion too complex, with a steep learning curve that can be intimidating for new users.
2. Lack of integration: Notion doesn’t integrate with as many external apps as some other productivity tools do, which can make it difficult for users to use Notion alongside their other tools.
3. Customization: While Notion’s customization options are a big selling point for many users, others find it overwhelming and would prefer a simpler, more streamlined experience.

Notion may not be everyone’s cup of tea, and if that’s you, fear not, dear reader. Plenty of other productivity tools are out there to help you manage your projects, organize your personal life, and store and share knowledge.

In the following sections, we’ll share with you some of the best alternative tools for project management, personal organization, and knowledge management.

Moving Beyond Notion: Top Project Management Tools to Try

Before we dive into specific project management tools, it’s worth discussing why Notion may not be the best fit for project management.

While it’s a popular and powerful productivity tool, its all-in-one approach can make it overwhelming and complex for those looking specifically for a project management solution. Additionally, its customization options, which are a big selling point for many users, can also be a source of frustration for those looking for a more streamlined experience.

If thats you and you want to move beyond Notion and streamline your project management process, you’re in luck.

There are a range of tools available that can help you keep track of tasks, collaborate with team members, and stay on top of deadlines. In this section, we’ll introduce you to some of the top options in this category.

1. Teamly – Project Management Software

Not Your Typical Project Management Tool: A Closer Look at Teamly
If you’re looking for a project management tool that’s specifically designed for remote teams, then you may want to consider Teamly. In this review, we’ll take a closer look at what Teamly has to offer and how it can help you streamline your team’s workflow and increase productivity.

User Interface and Features

Teamly’s user interface is straightforward and easy to navigate, which is a big plus for teams that are just getting started with remote work.

Also, workflow and task management features make it possible to set goals, assign tasks, track progress, and make reports in an organized way, all from one central place.

Collaboration

One of the standout features of Teamly is real-time chat. This makes it easy to work together, regardless of location, and can help foster a sense of teamwork and productivity.

Kanban Boards

Teamly’s user-friendly Kanban boards provide an effortless way to stay on top of tasks, projects, and timelines, making it easy to manage and organize the entire team’s workload. With just a few clicks, you can create and assign tasks to team members, prioritize tasks, and set due dates.

Time Tracking and Monitoring

With employee time tracking and monitoring, managers can gain insights into how much time is being spent on each task or project, allowing them to make informed decisions quickly. This feature can help keep everyone motivated and focused on their goals, while also providing transparency and accountability.

Checklists and Templates

Teamly also includes professional checklists and Standard Operating Procedures (SOPs) with done-for-you templates, which can save time and effort for remote teams. These templates can be used for various tasks, such as onboarding new employees, creating new projects, and more.

Examples of Teamly in Action

To help you better understand how Teamly works, let’s take a look at a few hypothetical scenarios.

Scenario 1: Launching a New Product

You’re launching a new product, and you want to ensure that all team members are on the same page. You can create a virtual chat room in Teamly and invite all the relevant team members to join. Then, you can assign tasks and set due dates on the Kanban board, allowing everyone to see what needs to be done and by when.

Scenario 2: Monitoring Employee Productivity

You’re a manager, and you want to ensure that your remote employees are staying on task and productive throughout the day. With Teamly’s employee time tracking and monitoring feature, you can see how much time each employee spends on a particular task, which can help you identify areas for improvement.

2. Airtable – Project Management

Airtable: The Spreadsheet and Database Lovechild

Airtable is a flexible and dynamic tool for managing projects that combines the best parts of spreadsheets and databases. Airtable, which was made by Howie Liu, a former Salesforce Product Manager, lets users build collaborative apps without knowing how to code.

What It Can Do

Airtable offers workspaces and bases that can be shared with teams of all sizes. Users can customize tables within a base that are linked together to create dynamic relationships. These can then be shared with other team members for collaboration in grid, calendar, form, kanban, and gallery views.

Limitations for Project Managers

Even though Airtable has many features, it may not be the best way to manage projects because of some limitations.

For instance, commenting on individual records can be laborious and inefficient when finding relevant information. Also, this tool isn’t good for collaborative teams that need to talk to each other often because it doesn’t have a standard communication system.

Secondly, while Airtable allows users to have different levels of access, it doesn’t offer the ability to restrict users to specific views or table columns, forcing users to find workarounds. This can be particularly challenging for organizations working with sensitive information.

Additionally, Airtable may not be the best choice if your projects are large and complex.

Lastly, some users have said they had trouble embedding visual, media, or interactive content. This can be a problem for companies that deal with a lot of images or videos on a regular basis.

Why Airtable is Suited for Some Teams

Airtable’s flexibility and customization options make it an excellent choice for teams that require more flexibility and agility than traditional project management tools offer. It’s great for smaller teams working on simpler projects or for teams that don’t require extensive collaboration or communication features.

Top Tools for Personal Organization: Beyond Notion

Notion is a powerful tool for managing projects and workflows, but it can also be a great choice for organizing your personal life. With its customizable templates and flexible structure, Notion can help you keep track of everything from your to-do list to your fitness goals.

However, if you’re looking for something more specialized or just want to explore other options, there are a number of tools available that can help you stay organized and productive. In this section, we’ll introduce you to some of the top options for organizing your personal life.

Fortunately, there are a variety of tools available (many are free) that can help you keep track of your personal tasks, ideas, and notes. In this section, we’ll introduce you to three top options in this category: Google Keep, Todoist, and Evernote.

1. Google Keep – Personal Organization

Personal Note-Taking and Task Management

Google Keep is a free note-taking app that offers a range of features to help you stay organized. The app allows you to create notes, to-do lists, voice memos, and reminders. You can also add labels, colors, and images to your notes to help you categorize and organize them.

User Interface and Features

Google Keep’s interface is clean and user-friendly, making it easy to navigate and find what you need. The app offers several ways to view your notes, including grid view, list view, and reminder view. Additionally, you can set reminders for your notes to help you stay on top of important tasks and deadlines.

Collaboration

While Google Keep is primarily designed for personal use, you can also share your notes and to-do lists with others for collaborative purposes. This feature can be useful for sharing grocery lists or task lists with family members, for example.

Examples of Google Keep in Action

To help you better understand how Google Keep works, let’s take a look at a few hypothetical scenarios.

Scenario 1: Planning a Party

You’re planning a party and want to keep track of all the tasks you need to complete. You can create a to-do list in Google Keep and add all the tasks you need to complete. Then, you can set reminders for each task to ensure that you stay on track.

Scenario 2: Jotting Down Ideas

You’re on the go and have an idea for a new project. You can quickly open Google Keep and jot down your idea as a note. Later, you can revisit your notes and expand on your ideas.

Scenario 3: Grocery

Your spouse is headed to the grocery store and you remember you needed to add something to the list. With Google Keep, if you share your notes, you can update the list in real-time, making it easy to optimize and adjust while at the store.

2. Todoist – Personal Organization

Streamlining Your Tasks: A Closer Look at Todoist

If you’re looking for a task management tool that can help you stay on top of your to-do list, then you may want to consider Todoist. In this review, we’ll take a closer look at what Todoist offers and how it can help you streamline your tasks and increase productivity.

User Interface and Features

Todoist’s user interface is simple and intuitive, making it easy to get started with the app. The platform has many features, including task scheduling, priority levels, recurring tasks, and sub-tasks. You can also add labels and filters to your tasks to help you stay organized.

Collaboration

While Todoist is primarily designed for personal task management, it does offer some collaboration features. For example, you can share tasks with other users and add comments to tasks to keep everyone on the same page.

Productivity Features

Todoist includes a range of productivity features, including the ability to set reminders, track your progress, and view your productivity trends over time. The app also integrates with a range of other productivity tools, such as Google Calendar and Zapier.

Integrations

Todoist offers a wide range of integrations with other apps and services, such as Google Drive, Dropbox, and Trello. This makes it easy to manage your tasks alongside your other productivity tools.

Examples of Todoist in Action

To help you better understand how Todoist works, let’s take a look at a few hypothetical scenarios.

Scenario 1: Managing Your Personal Tasks

You’re a busy professional, and you have a long list of personal tasks that you need to complete. With Todoist, you can easily create a task list and prioritize your tasks based on their importance. You can also set reminders to ensure that you don’t forget about important tasks.

Scenario 2: Collaborating on a Project

You’re working on a project with a group of colleagues, and you need a way to manage tasks and stay on the same page. With Todoist, you can create a shared project and assign tasks to different team members. You can also add comments to tasks to provide context and keep everyone in the loop.

3. Evernote – Personal Organization

Meet Your Digital Brain

Evernote is a note-taking app that allows you to digitally organize your personal and professional life. It’s been around for over a decade and has become a feature-rich productivity tool.

User Interface and Features

Evernote has a user-friendly interface that allows you to create and organize notes with ease. You can create notes in a variety of formats, including text, images, and audio recordings. Evernote also allows you to tag notes for easy searching and organization.

One of the best things about Evernote is that you can sync your notes on all of your devices. This means you can access your notes from anywhere, whether you’re on your computer, tablet, or smartphone.

Collaboration

Evernote allows for easy collaboration between team members or friends. You can share notes with others, making it simple to work together on projects. This feature is particularly useful for personal organization, as it allows you to share notes with family members or friends.

Organization

Evernote offers a variety of organizational features, including notebooks, tags, and a search function that makes it easy to find what you’re looking for. You can create notebooks for different areas of your life, such as work, personal, or hobbies. Within each notebook, you can create notes and tag them for easy searching.

Additionally, Evernote offers templates for common note-taking needs, such as to-do lists, project management, and meeting notes. You can also create your own templates and share them with others.

Integrations

Evernote offers integrations with a variety of other productivity tools, including Google Drive, Slack, and Trello. This makes it easy to work seamlessly across different platforms and tools.

Examples of Evernote in Action

To help you better understand how Evernote can help you organize your personal life, let’s take a look at a few hypothetical scenarios.

Scenario 1: Meal Planning

You’re trying to eat healthier and want to plan your meals for the week. You can create a notebook in Evernote for meal planning and add notes for each day of the week. Within each note, you can add recipe links, grocery lists, and any other information you need to stay on track.

Scenario 2: Travel Planning

You’re planning a family vacation and need to keep track of flights, hotels, and activities. You can create a notebook in Evernote for travel planning and add notes for each component of the trip. You can add links to flight and hotel reservations, notes on activities, and any other information you need to stay organized.

From Ideas to Insights: The Top Knowledge Management Tools to Boost Your Productivity Beyond Notion

Are you a student or academic looking for a better way to stay organized and manage all the information you come across? Knowledge management tools might just be the answer you’re looking for.

With the abundance of information available today, it’s becoming increasingly difficult to keep track of it all. From research papers to online articles, there is so much information out there that it’s easy to feel overwhelmed.

That’s where knowledge management tools come in. These tools are made to help you organize and keep track of all the information you find, so it’s easier to find and use when you need it.

1. Roam – Knowledge Management

Roam – Networked Thought and Note-Taking

One popular knowledge management tool is Roam. This web-based application has gained popularity among researchers, academics, software developers, and engineers.

Basically, Roam is a note-taking tool designed for networked thought. It’s a blend of a note-taker, knowledge management tool, and task management app. One of the standout features of Roam is its bi-directional linking, which creates a giant network of connected thoughts, ideas, and content.

Block References: Outlining Made Easy

Roam’s Block References feature is an excellent outlining tool. It allows you to create an outline of your notes and ideas, making it easy to organize related thoughts and move them around as needed. With this feature, you can reference specific sections or paragraphs of text from different pages and group them together, creating a hierarchical structure for your notes. This is a popular tool among researchers, writers, and students for organizing their notes and research material.

Note-Taking: No Information Hierarchy

Roam’s note-taking features offer no information hierarchy, which means you can present ideas in different ways. This provides a lot of flexibility and makes it easy to take notes without having to worry about organizing them right away. The collapsible sidebar in Roam gives quick access to Daily Notes, Graph Overview, and All Pages.

Keyboard Shortcuts and Integrations

Roam also offers keyboard shortcuts and integrations, making it easy to navigate the platform and work more efficiently. You can connect Roam with other productivity tools to streamline your workflow and create a seamless experience.

2. OneNote: Knowledge Management

Microsofts Knowledge Management Solution

OneNote is a digital notebook that lets you collect and organize information from text, images, audio, and video, as well as other sources. It’s particularly useful for knowledge management because it allows you to create a centralized hub for all your research and ideas, making it easier to find and access information when you need it.

User Interface and Features

OneNote’s interface is similar to a traditional notebook, with tabs for different sections and pages for different topics. You can create as many sections and pages as you need, and you can easily rearrange and group them to suit your needs.

Some of OneNote’s key features for knowledge management include:

• Tagging: You can add tags to notes and pages to help you categorize and organize them. OneNote includes several built-in tags, such as “To Do” and “Important,” but you can also create your own custom tags.
• Searching: OneNote includes a powerful search function that allows you to search across all your notebooks for specific keywords or tags.
• Linking: You can create links between different notes and pages in OneNote, making it easy to navigate between related information.
• Integration with other apps: OneNote integrates with other Microsoft apps, such as Outlook and Teams, making it easy to share information and collaborate with others.

Collaboration

OneNote is also designed for collaboration, allowing you to share notebooks with others and work on them together in real-time. This is particularly useful for group research projects or team-based tasks, as it allows everyone to contribute and access the same information.

Examples of OneNote in Action

To help you better understand how OneNote can be used for knowledge management, let’s take a look at a few hypothetical scenarios.

Scenario 1: Research Project

You’re a graduate student working on a research project, and you need to collect and organize a large amount of information from various sources. With OneNote, you can create a notebook for your project and add sections and pages for different topics. You can use tags to categorize your notes and use the search function to quickly find information when you need it.

Scenario 2: Team Collaboration

You’re part of a team working on a project, and you need a way to share information and collaborate on research. With OneNote, you can create a shared notebook that everyone on the team can access. You can add sections and pages for different topics and use tags to categorize your notes. You can also use the linking feature to connect related information and integrate with other Microsoft apps to share information and collaborate in real-time.

Top Product Management Tool

1. Chisel

Chisel is the ultimate product management tool. It offers three key features – managing the product roadmap, aligning the team, and collecting and managing user feedback, making it a must-have for any product manager. It will maximize your productivity with automation and advanced features that can come handy for teams of all sizes.

Taking the Product Vision to Execution

A single centralized hub for managing ideas, roadmaps, and collaboration is crucial for growing companies with expanding product lines. AsProduct managers straddle with multiple tasks on a day to day basis, Chisel aims to bring structure, process, and efficiency to the often chaotic realm of product development.

Idea Management at Scale

With Chisel, all product feedback – from customers, employees, or partners – can be captured in one central Idea Box. Using AI classification, related ideas are grouped to identify trends. This comprehensive view allows prioritization based on actual customer needs.

Aligning Stakeholders

The software facilitates consensus building with team participation and alignment matrices. The team can provide prioritization inputs with comments on a scale of 1-100. This enables transparent discussions to resolve disagreements.

Staying Agile with Kanban

The Kanban board supports agile workflows that are essential for flexible planning. Teams can organize work into backlogs, assign tasks, and track progress visually – critical for evolving roadmaps.

End to End visibility

From ideation to delivery, every stage has visibility with Chisel. Feature descriptions, specs, and timelines are easily generated. Release planning integrates with Jira and other project tools for execution.

Real-time Collaboration

Chisel promotes engagement through its feedback portal and integrated chat. Customers provide input, while dispersed teams can self-organize and problem-solve across offices.

The tool takes the complexity out of product portfolio management. With AI-powered insights and an intuitive interface, it streamlines processes to help visionary ideas become real customer solutions faster.

The tool also provides flexible and customizable pricing options catering to your needs. You can start with their freemium version.

When your organization has the right project management software, you’ll know it. Things like productivity, team synergy, and lead generation increase right away. While at the same time, everyone receives some respite from those boring, repetitive tasks.

The problem for most of us, however, is that we don’t want to spend a lot of time looking for the best software. Be it selling real estate, building software, or designing websites, it’s the doing of our business that we want to focus on, not the backdrop of operations. And so it’s so easy to just go with whatever software is near at hand.

However, the right software free things up. The operations of an organization, that is to say, is what really enables the doing. It establishes a streamlined, functional system and allows key members to step away for a while without everything falling apart.

So if you’re having things fall through the cracks or not clinching deals at the rate you’d like to be, it may be a sign that the software needs a reboot, or even needs to be replaced entirely.

Anyone who researches project management software encounters Monday.com at some point. And for good reason. It’s a robust software that’s served many of its clients well. But by no means is it the only option out there. Many other companies have put their hat into the ring, and each has its unique assortment of strengths and features.

Before committing to one software to run your business, it’s worthwhile to do some digging. You may well unearth a little gem that provides a sparking solution to your organizational woes. To this end, let’s do some exploring and discover some of the best alternatives to Monday.com.

4 Signs You Need a New Software & 3 Benefits of a Good One

A project management software is like the skeleton or the foundation of the business. And a shaky foundation means that with one little glitch, everything could come down like a house of cards. Communication trails are impossible to locate, clients are left hanging and procedures are never documented.

The right software provides a solid foundation. It establishes a system so that even if you step away for a time, the machine still purrs and things get done. Let’s look over a few indications that a current system might be due for a replacement.

1. Cannot See the Big Picture in the Day-To-Day

A good software allows users to manage a project end-to-end. It’s possible to step back from the daily grind and get an assessment of how things are proceeding and whether or not the project is on track.

If, on the other hand, a team finds that it’s constantly getting behind, that it cannot cannot clarify priorities or pinpoint how a task fits into the overall picture, it’s a clear sign that the current system isn’t working.

2. Work Repeated and Balls Dropped

If you’re having to say things like “Haven’t we discussed this?” or “Why hasn’t this happened yet?” at the daily stand-up meetings, it means that systems aren’t in place to connect the dots between project planning and project execution.

3. Constant Switching Between Interfaces

Everyone comes to work with a limited cognitive capacity. And a system that requires people to switch between multiple softwares and interfaces quickly becomes a mental drain. Scarce cognitive resources are wasted.

An all-in-one platform, on the other hand, frees up mental space to innovate and solve problems. It also minimizes onboarding and training, not to mention saves money. Rather than paying for two or three subscriptions, you’re only paying for one!

4. Too Much Manual Work

A good software anticipates the needs of its clients with customization, automation tools, and ready-made templates. If you’re having to manually enter data or repeat tasks, it may be a sign of unsophisticated software that doesn’t function at the capacity you require.

Every organization in every industry, regardless of its size, benefits from project management software. Even solopreneurs need them. A good software sets the tone. It eliminates repetitive busywork and enables the innovation that your organization is all about.

Here’s a few things to anticipate from a good software:

1. Clear, Documented Communication: A good software allows any team, regardless of whether it’s remote or in-person, to communicate effectively. It consolidates communication into one area, for easy retrieval at a later date.
2. Streamlined Processes and Skyrocketing Productivity: When systems are planned out for easy reference, projects are completed on time or even early. Things don’t slip through the cracks and phrases like “I thought I talked about this” and “Who is doing this?” are a thing of the past.
3. Intuitive Interface: The UX and UI of a good project management software makes training and onboarding a breeze. New customizations and features are adapted easily by the team.

These benefits naturally lead to the question of whether you’re using the right software (and if you’re using it to its full capacity). Rather than making a decision based on rave reviews, or someone else’s success with another platform, it’s important to do your own research to answer this question. You have a distinct system and your very own set of requirements.

10 Features to Consider in a Project Management Software

It can be a little overwhelming to shop for project management softwares. Do you focus on the price, the interface, or the functionality? Well the truth is, it is a good idea to look at several components to each platform, carefully weighing them alongside the competition. Each platform is slightly different, offering its own features, support services, UX and interface. The following presents ten particular areas to focus on in your software search.

1. Training Resources: Purchasing software means learning how to navigate a new interface. The learning curve is huge. You want to be sure that everyone can get up to speed in a short time frame. And so consider the training support each software provides. Some softwares offer a university with certifications and badges, and most offer videos and webinars to bring users up to speed.
2. User Experience: The interface goes hand-in-hand with training. Some find that learning a new software is the hardest part of the onboarding process. And why? Because the software isn’t intuitive. An easy-to-use interface shortens the learning curve and allows everyone to become functional and productive in a short period of time.
3. Customer Support: Customer support is a biggie, especially at the get-go. Once you’ve transported all of your information onto a software, and run your daily operations through it, you’re hugely dependent on it. You want to be sure that a knowledgeable, helpful person is ready at hand to speak to if there’s a glitch. While some companies offer support across the board, most companies vary the level of support offered to its users, based on the user’s plan.
4. Plan Options: This is the goldilocks conundrum. You don’t want to pay for a service that’s well above and beyond what you need, but you can’t have a plan that’s too basic either. Most companies offer three to five separate plans that vary based on the types of services offered, the level of customer support, the storage space and the number of users. Some offer a free plan that’s generally suitable for a solopreneur or a small team.
5. Viewing Options: The functionality within the platform is another central area to investigate. Many softwares allow you to look at a project in multiple views, including tasks, calendar and timeline, and to quickly shift between views. Some further allow tasks to be labeled as “done,” “WIP,” “stuck” or “assigned.” This allows the project manager to quickly evaluate a project and estimate where things are at.
6. Automations: A flexible assortment of automations frees people from doing busywork. Automations do things like automatically change the status on a task and hand off a project to the next member of the team. They keep you from having to tap people on the shoulder and remind them to get work done. Most softwares offer a range of customizable automations (Some softwares, according to users’ reviews, even offer too many).
7. Milestone and Goal Tracking Tools: Whether it’s a battery widget or a burn down chart, a software that provides a goal tracking tool allows a team to keep its finger on the pulse. When everyone can understand, say, if the project is 40% complete or 70% complete, it focuses the energy, and weekly activities are oriented around what is going to bring the team closer to the finish line.
8. Integration Options With Other Applications and Softwares: Simplifying processes is the overall objective of a project management software. And so ideally, you’re looking for one tool that can do it all. But this usually isn’t entirely realistic. There’s always a few other softwares that the company uses as well, and so an SaaS that integrates with many other softwares allows for all systems to be ordered and to work together.
9. Collaboration Tools: For remote teams particularly, this component is essential. How easy is it to reach out to individuals and to teams, and then to organize and locate these communications later on? Does the software have the functionality to capture screenshots and to send videos in addition to text? Some platforms function in multiple languages, serving to bridge barriers on international teams.
10. Cross-Department Functionality: Many softwares don’t simply function to assist with project management. Some serve as powerful accounting tools that help with tracking employee hours, hiring, and invoicing clients. Others serve as CRMs, helping to generate leads and retain clients. When a software serves multiple purposes across the board, it allows an organization to integrate its departments and to work within one system.

This recaps a few areas to investigate when shopping for a project management software. Knowing where to look simplifies the process and allows you to find the tool that best lines up to your needs. Now let’s consider Monday.com, in respect to some of these variables.

The Benefits & Limitations of Monday.com

Monday.com offers many solutions to organizations. Designed principally for project and task management, it is used by non-profits and enterprises alike, within organizations great and small. It caters to multiple departments, including marketing, product development, operations, HR, sales, IT and can be used for customer relationship management as well.

In addition to project and task management tools, it also includes collaboration and organization tools that keep files, briefs, checklists and correspondence all together in one place.

Its setup is fluid and simple, making it easy to add members, customize workflows and track progress of projects. Its visual presentation of a project takes the mystery out of who is assigned to what.

Let’s briefly consider some of Monday.com’s standout features and some limitations of the platform as well.

Pros of Monday.com

• Users love Monday.com’s Battery Widget, which visually displays progress within either an entire project or an individual sprint. This tool keeps a team’s activities oriented around what’s adding value and what’s bringing them closer to the goal.
• The platform saves users a lot of manual entry with its ready-made templates that also can be customized to suit various uses.
• It offers robust task management features. The tasks are clear, the status is stated, and the handoff is automatic. Its highly visible format, which looks like an online bulletin board, makes it easy to evaluate where a project is at.
• Its higher tier plans allows users to view a project from multiple angles by quickly switching between timeline, Gantt and calendar views.
• Its many customizations allows users to adopt a design that suits the team and the project, including assigning colors to a project and individual team members to a task.
• It allows client collaboration, so that clients can tap into projects and provide feedback and evaluate progress.
• Monday.com provides extensive user support, including webinars, community forums, phone support and concierge support for enterprise customers.

Cons of Monday.com

• Many users have struggled with the onboarding process, citing that the interface, initially, wasn’t intuitive. Although once familiar with the platform, many users really liked it.
• Some have found the customer service doesn’t provide prompt response to issues, causing delays to their projects.
• Monday.com offers five plans: individual, basic, standard, pro and enterprise. At $10 and $16 per person per month, the standard and pro plans are more than twice the cost of many of its competitors.
• Some have found that the platform is complicated. It offers so many features and customizations, that it’s overwhelming to learn everything and to know if the platform is being used to its potential.
• Some automations require paid integrations and so in order to include automations, you’re not paying for one service, but for two.

In conclusion, Monday.com is a powerhouse tool, and offers a viable solution to many teams. But it doesn’t suit every need. Nor is it the only tool on the market, by far. Let’s dig into some of Monday’s key contenders, and see how they stand in comparison, and what kinds of benefits they bring to an organization.

The 7 Best Alternatives to Monday.com

There’s a whole lot of project management softwares to pick from. Figuring out where to put down anchor involves some sailing around and exploring what’s out there. Here are some of the top project management softwares on the market today.

1. Teamly

Teamly is an all-in-one project management platform designed for remote teams. It provides all the tools necessary for an organization to run at maximum capacity within one intuitive, user-friendly platform. Some of its key features include:

• Communication tools that include video, direct messages, screenshots and screen capture videos. Teamly also offers three real-time chat functions: departments, threads and direct messages.
• Tools to monitor employees and track work hours.
• Workflow and task management tools that organize teams around projects and promotions. Teamly manages workflows visually, using boards, lists, tasks, and labels.
• “Click and drag” functionality that allows teams to create a highly-productive kanban workflow, which pulls tasks along a work sequence.
• File storage that keeps all the critical information in one place. You won’t need to integrate with another software!
• Automation tools that quickly alert users when a task is ready for them, eliminating the need to micromanage.

The Benefits of Teamly

Teamly ups your game. Organizations using this software see changes right away. Specifically, anyone using Teamly can expect:

• Increased Collaboration. Chat boxes within each task allow team members to discuss blockers associated with the task, and quickly move past issues.
• More Innovation. Teamly’s automations eliminates manual, repetitive tasks and frees up time and space to create.
• Personal Ownership. It’s easy for teams to develop their own tasks and workflows, which improves team initiative and drive.
• Quick and Easy Project Updates. Nobody drops the ball when using Teamly. It’s simple to evaluate a project from multiple perspectives by switching between task, board, and timeline views, and sorting tasks by due date, priority, and label.
• Easy Planning. Teamly makes work visible to all members, making sprint planning and backlog grooming a breeze, even for remote teams.

Plans & Pricing

Teamly offers three plans: Free, Pro and Business. Every plan allows employees to track hours, monitor employees and set hourly rates. It also offers around the clock customer support for each and every user.

The free plan includes 500 MB of storage per person, as well as access to projects, departments, audio and text messages.

The Pro plan costs $5 per user per month, and the Business plan $9 per user per month. The Business plan includes unlimited workspaces, projects, audio messaging, kanban workflows, tasks and screen capture videos.

Differences From Monday.com

While Monday.com’s interface is complicated and many find it difficult to understand at first, Teamly’s interface is simple and intuitive, allowing for a smooth onboarding process. The user experience allows teams to focus on the project, rather than clicking away all day long.

2. Asana

Asana is an on-demand software company based out of California that started in 2012. It’s publicly traded, and its services are designed for project management, campaign management, agile teams, remote teams, marketing, operations and product development.

Standout Features

• Asana offers multiple viewing options for projects and tasks, including list, board and calendar views.
• Asana’s high functionality allows multiple departments within one organization to collaborate together on the platform, including marketing, HR and product development.
• The software offers multiple templates suited for a variety of topics, including IT, engineering, marketing, sales and operations.

Integrations

Asana integrates with hundreds of apps, including calendar, storage, finance, marketing, design and communication apps.

Versions

Asana is available in cloud and desktop versions, and also offers mobile applications for iOS and Android.

Plans & Pricing

Asana offers three plans: Free, Premium and Business. The free version provides unlimited storage (100 MB per file), allows up to 15 team members, and includes collaboration, list, board and calendar views for projects.

The Premium plan costs $11 per person per month, while the Business plan costs $25 per person per month. The latter plan includes a milestone feature (similar to Monday.com’s Battery Widget), time tracking tools, and a task approval feature. Asana offers 50% off its services for nonprofits.

Customer Pros and Cons

Let’s go over a few things customers love about Asana:

• It provides micro and macro views of projects, allowing a project manager to quickly see the project in the granular and in the broad overview.
• Its collaboration tools make it easy to manage all projects in one platform.
• Its software integration saves users time, as it allows organizations to retain some of its current systems (not everything needs to be transferred to Asana).

Nothing is perfect, however. Customers have cited the following issues with the software as well:

• Many have found that when starting out, the UI is confusing and it takes some time to learn.
• The mobile application isn’t as robust as the desktop version.
• The free version requires integrations to use the time tracking feature.

Differences From Monday.com

• Asana offers integrations with more softwares than Monday.com.
• Monday.com has a better pricing structure, offering five tiers versus Asana’s three, making it easier for a potential customer to find a suitable plan.
• The two platforms manage task management, workflow and progress visualization differently. Monday.com allows for workflow visualization in multiple views without having to switch between pages.

3. Wrike

Write started in 2006 by Andrew Filev. It is based out of San Jose, California, and currently has offices in Dublin, Prague, Tokyo and Dallas. It was acquired by Citrix Systems in 2021. It’s a SaaS company that sells collaboration and project management tools. It’s currently used by 20,000 companies.

Designed for remote teams particularly, Wrike’s software caters to multiple departments, including marketing, creative, design, product management and business operations. The software is suited to both large enterprises and small developing companies.

Standout Features

• Wrike offers many customizable features, including Gantt charts, boards, forms, and time tracking. The Gantt charts are interactive, which makes for quick and easy updates mid-way through a project.
• This software is great for international teams, as it’s offered in many languages, including English, French, Spanish, German, Portuguese, Italian, Japanese and Russian.
• It features a clean interface and a fluid UI.

Integrations

Wrike integrates with over 400 hundred apps, allowing it to adapt easily with an organization’s current systems.

Versions

Wrike is available in web and desktop versions, and also offers mobile apps for iOS and Android.

Plans & Pricing

Wrike offers five plans: Free, Team, Business, Enterprise and Pinnacle. The free plan offers access to the web, desktop and mobile apps, and project and task management tools with board and table views.

The Team plan costs $10 per user per month, and the Business plan $25 per user per month. The latter plan includes up to 200 users, 5 GB of storage per person, and up to 200 automations a month.

Pinnacle and Enterprise plans have custom pricing. The Pinnacle plan allows unlimited users and offers tools for budgeting, 15 GB of storage per user and 1500 automations per user per month.

Customer Pros and Cons

Users have found that Wrike is user friendly and that onboarding new users is relatively painless. They love the customizable project templates and find that setting up a project is quick and fluid.

However, they also have a few quips with the software as well:

• The mobile app is clunky at times, and doesn’t offer as many features as the desktop version.
• Customer service can be slow.
• The software is expensive for large teams, relative to other softwares.
• Quick edits can be labor intensive.
• Resource allocation estimates require purchasing additional tools.

Differences From Monday.com

• Wrike’s price structure is better at the lower tiers, while Monday.com is better at the higher tiers.
• Wrike specializes in cross department communication, while Monday.com is more about task management.
• Wrike is offered in 8 languages, while Monday.com is available in 13.

4. Airtable

Airtable might be described as Excel 2.0. It’s a spreadsheet software with more functionality than a basic spreadsheet. It assists with marketing, product design, sales, HR, operations, finance and content operations.

Based out of San Francisco, Airtable was founded in 2012 by Howie Liu, Andrew Ofstad, and Emmett Nicholas. Rapid growth led to many layoffs in 2022.

Standout Features

• Airtable allows users to build applications on top of an online database. It allows teams to work together from one centralized place.
• It offers multiple work views for projects.
• The UI interface is flexible and easy to use.
• Airtable comes with a great onboarding process and training videos.

Integrations

Airtable integrates with about 30 other platforms, including social media, communication and storage softwares. It offers more integrations with higher tier plans.

Versions

It provides a web and desktop version as well as mobile apps.

Plans & Pricing

Airtable offers four plans: Free, Plus, Pro and Enterprise. The free plan includes 2 GB of attachments. The Plus plan costs $12 per person per month, and the Pro plan $24 per person per month. The Pro plan includes Gantt and timeline views.

Customer Pros and Cons

Customers like how Airtable makes it easy to sync to other apps without any manual entry.

On the other hand, customers wish the software offered more plans than its current four, and have also found that it’s difficult to scale a business using the software.

Differences From Monday.com

Airtable works more like an Excel spreadsheet, while Monday.com is a task management system.

5. Smartsheet

Smartsheet is an SaaS company designed for remote teams using either a waterfall or agile approach. It assists with sprint planning and resource management. It uses a tabular interface to manage projects, track progress and share documents. The software keeps employee’s work visible, and allows everyone to keep abreast of a project and the status of tasks.

Smartsheet is over a decade old. Since its initial release in 2006, it’s added integration options and simplified its interface.

Standout Features

• Smartsheet is offered in multiple languages, including English, Spanish, Portuguese, French, German, Italian, Russian and Japanese.
• Smartsheet’s interface resembles an Excel spreadsheet and allows users to collaborate together on a shared spreadsheet.
• With Smartsheet, viewers can evaluate projects in Gantt, card, grid, and calendar views.

Integrations

Smartsheet offers integrations with over 80 other softwares. However, the integration options vary depending on the user’s plan.

Versions

Smartsheet is available on the cloud and desktop, and also offers a mobile app for Android and iOS.

Plans & Pricing

Smartsheet offers four plans: Free, Pro, Business and Enterprise. The free plan offers four viewing options (Gantt, grid, card and calendar), automations and community support. The Pro plan costs $7 per user per month, and includes email support. The Business Plan costs $25 per user per month, and includes professional support. Each tier offers increased integrations, automations, and storage. The Enterprise plan includes custom features for a custom price.

Customer Pros and Cons

Customers find that Smartsheet has an active user forum that serves as a ready-at-hand education tool. On the other hand, some users have found that the cells aren’t as functional as they’d like.

Differences From Monday.com

• Smartsheet offers a robust training package that includes Smartsheet University, which offers badges, certifications and courses, whereas Monday.com offers mostly webinars and 60-second videos.
• Smartsheet is suited for teams that use spreadsheets, whereas Monday.com is a task management software.
• While Smartsheet offers many of the same features as Monday.com (workflow and task management and project planning), it does not offer time tracking.

6. ClickUp

Founded in San Diego in 2017, Clickup promises to be an all-in-one platform that “brings teams, tasks and tools together into one software.” Clickup allows multiple departments to work together on the same platform, including engineering, product, HR, marketing and design. It’s helpful for personal projects as well. Its plans assist established businesses, freelancers, and startups looking to scale and expand.

Standout Features

• Clickup includes a whiteboard tool for online collaborations and virtual meetings.
• Its “goal” feature keep projects on track to achieve meaningful milestones.
  Its sophisticated checklist functionality includes nesting tools, allowing teams
• to break down tasks into meaningful categories.
• Clickup University, complete with certifications and live training, allows new users to get up to speed in all aspects of the software.

Integrations

Clickup integrates with over 1,000 tools, making it easy to streamline with an organization’s current system.

Plans & Pricing

Clickup offers plans in five flexible tiers to suit a variety of needs, including Free, Unlimited, Business, Business Plus and Enterprise. Every plan includes whiteboards, kanban boards and sprint management tools. The paid plans range from $5 per person per month to $19 per member per month.

Customer Pros and Cons

Customers like Clickup’s interface, and believe that the software allows for an increase in the pace of work and allows for sustained productivity.

However, some users have issues with the set-up process. Getting the ropes can be overwhelming, as the software has so many features. Also, the set-up process can involve a lot of manual inputs. Others find that the time tracking tool is limited in its capacity.

Differences From Monday.com

Both platforms have received very high reviews, and are enjoyed by users overall. While Monday.com has a cleaner interface, Clickup integrates with more apps and softwares than Monday.com

7. Trello

Trello is a web based project and task management software started by Joel Spolsky and Michael Pryer in 2011 that currently has above 50 million users.

Designed for multiple uses, it features simple and easy-to-use task boards to assist in lesson planning, software development, law offices, real estate and accounting.

Standout Features

• Trello features kanban workflows, a powerful productivity method based on lean manufacturing, which reduces bottlenecks and decreases procrastination.
• Its highest tier plan offers dashboard, timeline, table, calendar, map and workspace views.
• Its interface is intuitive and easy-to-use.

Integrations

Trello offers hundreds of integrations to serve a variety of functions, including analytics, communication, developer tools, storage, HR, social media, design and sales.

Plans & Pricing

Trello offers four plans: Free, Standard, Premium and Enterprise. The free plan includes unlimited cards and boards. The Standard plan costs $5 per user per month, if billed annually, and includes unlimited storage. The Premium plan is $10 per user per month. Enterprise plans range from about $10-$17 per user per month, depending on the size of the realm. Both the Premium and Enterprise plans receive priority support.

Customer Pros and Cons

Customers love the interface, and find that Trello is a great collaboration tool. The free version offers a lot of functionality.

On the other hand, its users have found issues with the following:

• There’s no support for free users.
• The platform doesn’t provide time tracking or accounting services.
• The software isn’t compatible with the scrum methodology, and doesn’t include tools like velocity tracking or burndown charts.

Differences From Monday.com

Users find that overall, Trello is simpler than Monday.com. Trello doesn’t offer any invoicing or accounting tools, making it better for in-house projects.

Are you tired of the hassle that comes with scheduling appointments and meetings? If you’re like most people, you’ve probably tried Calendly – the popular scheduling tool that makes it a breeze to schedule with its user-friendly interface and range of features. But what if Calendly doesn’t quite meet your unique needs? What if you’re looking for a scheduling tool with different features, pricing, or integrations?

That’s where we come in. We’ve scoured the web and put together a list of the best Calendly alternatives to help you find your perfect scheduling match. Whether you’re a sales team, a service-focused business, or a consultant, there’s an app out there that’s just right for you. So, are you ready to find the perfect scheduling tool for your unique needs? Let’s dive in and get started!

Why Not Calendly?

Calendly has been a great scheduling tool for many businesses, but there are some challenges that come with relying solely on Calendly. Let’s examine why it may not be the perfect fit for everyone.

Limited features

Calendly offers basic scheduling features, but lacks the depth and customization of other scheduling tools. This can be limiting for businesses looking for more advanced options.

Limited integration options

Calendly doesn’t have a wide range of integration options with other tools, which can limit its usefulness for businesses that need to connect multiple systems.

Lack of automation

Calendly lacks the automation options available in other scheduling tools, making it harder to streamline the scheduling process and manage appointments more efficiently.

Higher cost

Calendly can be more expensive than other scheduling tools on the market, especially for businesses that need to schedule a high volume of appointments.

The Many Use-Cases For SCHEDULING APPS

Scheduling software can be used in a variety of ways across different industries and business types. Here are some of the most common use cases for scheduling software:

• Sales teams: Sales teams need scheduling software that is both efficient and customizable, with advanced features like sales pipeline management and lead nurturing. The software should also integrate with their existing tools, such as CRM and email marketing software.
• Service-based businesses: Service-based businesses require scheduling software that allows customers to easily book appointments while also offering tools for appointment reminders, cancellations, and rescheduling. The software should also provide an easy way to manage employee schedules, send automated notifications, and accept payments.
• Remote teams: Remote teams need scheduling software that provides the flexibility to manage schedules across different time zones and allows for seamless communication between team members. The software should also have a user-friendly interface, offer customization options, and integrate with their existing communication tools.
• Education and training: Education and training organizations need scheduling software that enables easy scheduling for classes, workshops, and one-on-one meetings. The software should allow for class or workshop registration, waitlists, cancellations, and rescheduling and integrate with their existing tools like learning management systems.

How to Choose a Scheduling Software for Your Unique Needs

When choosing a scheduling software for your unique needs, here are some important things to consider:

• Customization options: The software should allow you to customize the scheduling page, emails, and notifications to match your brand.
• Integrations: Look for software that integrates with the tools you’re already using, such as email marketing software, CRM, and payment gateways.
• Scheduling options: Different software offers different scheduling options such as group scheduling, one-on-one scheduling, or both. Look for software that suits your scheduling needs.
• Mobile access: If you or your clients are on the go, consider software that has mobile app access.
• Payment processing: If you need to accept payments for your services, look for software that offers payment processing options and is secure.

8 Calendly Alternatives

YouCanBook.Me

You’re busy, we get it. You don’t have time to be playing phone tag or sending endless emails to schedule appointments and meetings. That’s where YouCanBookMe comes in – a simple and effective tool that helps you cut through the scheduling chaos.

With YouCanBookMe, you can connect your existing calendars to check your availability, and then customize your booking page to suit your needs. Whether you need to schedule a meeting with a colleague, or book a consultation with a client, YouCanBookMe makes it easy. You can set the length of the appointment, choose your availability, and even set notifications, so you never miss a beat.

But YouCanBookMe isn’t just about simplifying the scheduling process – it’s also about saving you time and energy. With features like calendar integrations, SMS and email notifications, time zone detection, and customizable branding, YouCanBookMe gives you everything you need to streamline your scheduling process.

And the best part? YouCanBookMe is designed to work seamlessly with your existing tools and workflows. It integrates with Zapier, Stripe, Google, Microsoft, and more, so you can keep everything in one place and avoid the hassle of managing multiple scheduling tools.

So why not try YouCanBookMe for yourself? With a free 14-day trial and plans starting at just $10 per calendar per month, there’s no reason not to give it a go. Simplify your scheduling process and take control of your time with YouCanBookMe.

Doodle

Are you tired of the back-and-forth of scheduling meetings and coordinating availability? Look no further than Doodle. This platform has been a popular choice since its launch in 2007, with over 30 million monthly users today.

Doodle is the ideal choice for larger meetings, with its free polling tool that makes it easy to choose the best meeting time for everyone. However, if you’re only scheduling one-on-one meetings, you may want to consider the Pro account, as this feature is only available with a paid subscription.

One downside of Doodle is that it doesn’t offer as many integrations as other scheduling tools. However, if you’re an Outlook user, you’ll appreciate the ability to schedule meetings directly from your inbox. And for teams that use Slack, the Doodle Bot is a handy feature to keep everyone up to date.

Another potential downside of Doodle is that it might not be the cheapest option for simple meet-ups. But if you’re part of a larger organization that requires additional customer support, you’ll benefit from Doodle’s onboarding and training sessions offered with their Enterprise accounts. And with 99.9% uptime, you can rely on Doodle to keep your meetings running smoothly.

Overall, Doodle is a great option for anyone who wants to simplify their scheduling process. With a clean and easy-to-use interface, customizable settings, and calendar sync with Google and Microsoft 365, you can’t go wrong with this trusted platform.

Setmore

Looking for a scheduling app that doesn’t weigh you down with unnecessary features? Meet Setmore! With its intuitive mobile app and free-from-distractions UI, you can book appointments on the go with ease. You don’t need to be a tech whiz to navigate the interface, and with Setmore’s live chat support and helpful documentation, you’ll never be left in the lurch.

Setmore offers affordable pricing that’s perfect for growing teams. Larger teams are incentivized with lower per-staff pricing, so you can scale up without breaking the bank. And with the ability to integrate with popular tools like Square, Slack, Instagram, Facebook, and most website builders, you’ll be able to set up shop quickly and start taking appointments without a hitch.
While Setmore may not have the same feature depth as other schedulers, it still packs a punch with its versatile and reliable scheduling options.

You can schedule recurring appointments, manage reminders, and even get paid online through Square or Stripe. Plus, with a free plan available, you can test out the software before committing to an upgrade.

Of course, no software is perfect, and Setmore is no exception. While it may work for business consultations, sales teams, and service businesses, it may not have the same level of customization as some other scheduling apps. So if you’re looking for something more niche, it’s worth checking out your options. Nonetheless, Setmore is a great choice for anyone looking for an affordable, reliable, and easy-to-use scheduling app.

Microsoft Bookings

Imagine you’re a busy business owner looking for a scheduling tool that can streamline your appointments and save you time. Microsoft Bookings, part of Microsoft 365 for Business, could be the perfect solution for you. With its customizable appointment details and booking requirements, you can specify service providers and integrate with Office calendars to quickly find available time slots.

But Microsoft Bookings is more than just a calendar tool. You can also hold meetings through Skype for Business or Microsoft Teams, making it a convenient all-in-one solution for your scheduling needs. And as a relatively new software, Microsoft Bookings has a fresh and modern interface that makes it easy to navigate and use.

One of the benefits of using Microsoft Bookings is its integration with other Microsoft apps, especially if your business already uses Microsoft 365. It’s also great for small service-based businesses, such as salons or consulting firms. However, one drawback is that it doesn’t offer online payment integrations or integrations with CRM or accounting tools.

Overall, Microsoft Bookings is a solid Calendly alternative that offers a range of features to make scheduling appointments and meetings a breeze. Its seamless integration with other Microsoft apps, modern interface, and ability to customize appointment details make it a standout option for businesses looking for a comprehensive scheduling tool.

Acuity

Imagine you’re running a small business in the service industry and want to maximize your revenue. That’s where Acuity Scheduling comes in. This software is a scheduling powerhouse, packed with features to help you handle complex availabilities, generate more revenue with gift certificates and memberships, and even process payments. Acuity offers many options to cover any scheduling use case.

Compared to Calendly, Acuity focuses on more than just consultations. It offers customizable appointment details, booking requirements, and service providers. You can set up a custom scheduling site with your own URL and embed it on your website or social media profiles. Acuity easily integrates with Google calendar, Office 365, iCloud, and Zapier. It offers customized email and SMS notifications, reminders, group scheduling for workshops, and more.

The software comes with a seven-day free trial and offers billing options for monthly and annual subscriptions. While Acuity’s slab-based pricing plans may not be ideal for solopreneurs, larger businesses can benefit from its strengths in managing service-based companies. In summary, if you’re looking for a scheduling powerhouse that offers many features to cover any scheduling use case, Acuity Scheduling is a great option to consider.

10to8

Coordinating appointments for your team, juggling multiple calendars, and handling reminders can be a recipe for chaos. But what if I told you that there’s an app that can make it all a breeze? Enter 10to8, a highly rated appointment scheduling software designed to streamline the process for service-based businesses.

According to SaaS Scout’s “Best Appointment Scheduling Software (2023 Compared)” collection, 10to8 ranks 3rd, while Calendly comes in 5th. The app gets a lot of praise for how good it is for the price and how easy it is to use. This makes it a great choice for businesses that need a reliable scheduling solution.

Not only is 10to8 a breeze to employ, but it also offers multiple advantageous services such as individual and group bookings. With 10to8’s personalized scheduling page, SMS and email alerts, two-way calendar sync, notes feature and integration with Salesforce, Pipedrive & more.

But what do users think? While some users would like to customize the automated emails more completely, 10to8 remains a good option for basic scheduling needs. If you’re running a small business with two users, you can use 10to8 for free or upgrade to other pricing plans for more users and advanced features.

Service business owners understand the frustration of managing a complex availability calendar. 10to8, however, has numerous features and an user interface designed for businesses that go out to their customers for services – providing them much-needed relief.

10to8 may not have the same level of features as Acuity, which is more tailored to sales and recruitment teams, however it does still offer a versatile appointment scheduling app that meets a diversity of needs.

In the end, whether 10to8 or Calendly is best for you depends on whether or not they have the features your team needs, whether or not they can work with the tools you already have, how much support they offer, and how much they cost. But as mentioned above SaaS Scout research reveals that 10to8 is a highly recommended choice, especially for its value for money and ease of use.

Mixmax

The cool thing about Mixmax is how it integrates seamlessly with Gmail to offer an extensive suite of sales productivity tools.

Mixmax not only lets you track emails and use templates, but it also has a powerful scheduling feature that lets you set up meetings with just one click and add your Google Calendar to emails. You can even schedule emails and send reminders with just a few clicks, making it a must-have for busy sales teams looking to streamline their communication processes.

If you’re using Gmail for your sales conversations, Mixmax is a fantastic tool to help you manage your pipeline. Its powerful CRM and recruitment software integrations, as well as features like tasks and rules, add even more functionality to your follow-up process.

Whether you’re a small business looking to boost your productivity or a larger enterprise needing a powerful sales acceleration tool, Mixmax has everything you need to book more meetings and close more deals.

Another standout feature of Mixmax is its one-click scheduling functionality. By setting up your availability and customizing the days, times, and duration, you can add a scheduling link to emails, websites, and social profiles.

Then, your clients just choose the time slot they want, and it’s added right away to all calendars. It’s a convenient and efficient way to schedule meetings and appointments, and it works seamlessly with Google Calendar.

While some users found the pricing plans expensive, many appreciated the user-friendly interface and easy-to-use features. Mixmax also lacks integration with Zapier, but its robust features and tight integration with Gmail more than makeup for it.

Overall, Mixmax is a top choice for businesses looking for a powerful sales acceleration tool with a comprehensive set of scheduling capabilities.

Zoho Bookings

Zoho is a top-notch appointment scheduling app that caters to a wide range of businesses. Whether you’re a plumber, electrician, or wellness coach, you can use Zoho Bookings to streamline your appointment scheduling process.

The cool thing about Zoho is that it’s suitable for both in-person and online appointments. This means you can use it to schedule visits with clients in your office or offer virtual visits, depending on your business needs.

One of the standout features of Zoho is its multi-location scheduling capability. This feature is especially useful for businesses with multiple branches. With Zoho, you can manage all your branches from a single scheduling platform. You can also customize the platform to suit your needs, adding custom fields to notifications to give your business a personalized touch.

Zoho also has an app for both Android and iOS, making it easy to stay on top of your schedule from your mobile device. This feature is especially useful for professionals who are always on the go.

Zoho Bookings is highly customizable, with the ability to add your brand to your booking pages and edit notifications when necessary. With Zoho, you can easily manage employee scheduling, time-off, and special hours tracking.

Finally, Zoho is an affordable scheduling solution that won’t break the bank. Its paid plans start at just $6 a month, making it one of the most affordable scheduling apps on the market. You can do one-on-one and group bookings in Zoho Bookings, making it an ideal choice for both individuals and teams.

It also offers multiple options for online meeting tools and payment gateways, allowing you to customize your scheduling process to suit your business needs.

Are you tired of using ClickUp for your project management needs but don’t know where to turn for a better solution? As a project manager, it’s crucial to have the right tools to manage your team and projects effectively. With the countless options available, it can be overwhelming to choose the best alternative.

That’s where we come in! In this article, we’ll dive into the 11 must-see alternatives to ClickUp and why they are worth considering for your project management solutions. From Trello to Asana, we’ll break down the key features, benefits, and comparisons to help you make an informed decision. So, sit back, relax, and let’s explore the world of project management software together.

What’s ClickUp?

Before we dive into the alternatives, let’s first understand what ClickUp is. ClickUp is a cloud-based project management tool that allows teams to keep track of tasks, projects, and collaboration.

Initially developed as a personal tool for Zeb Evans’ team, the platform has since become an increasingly popular solution worldwide, suitable for companies of every size. ClickUp provides a state-of-the-art dashboard view and collaboration features with its free version. You can take advantage of native email, multiple customizable templates, plus free integrations.

In addition, ClickUp provides more than 15 views. Whether you prefer a list, board, calendar, or box view – plus Gantt charting, activity tracking, and workload planning options – with the Table View and embed view choices, it’s now possible to observe project details in many different styles based on the kind of project.

The primary view is the list view, which is a grid-like representation of a typical to-do list and shows important information like tasks, subtasks, due dates, how far along those tasks are, and who is responsible for finishing them.

However, despite its impressive feature list, ClickUp may not be the best solution for everyone’s needs. Some users may find navigating the platform overwhelming and confusing. There have also been reports of problems with syncing and data loss, and long wait times for customer service.

ClickUp has many benefits for project managers, but it may not be the right fit for everyone. That’s why it’s essential to consider other options to see which software aligns best with your needs.

Features Project Managers Can’t Live Without

Okay, so now that we know what ClickUp is, let’s discuss the features project managers must have to run their projects effectively. After all, the key to successful project management is to equip yourself with the right tools.

Every project management software has its own unique set of features and abilities. To ensure that you’re making the right choice for your team, it’s critical to evaluate exactly which features are most essential to a successful project – then make an educated decision accordingly.

1. Real-time Collaboration: For remote teams to succeed, seamless collaboration is essential. Project managers must be able to communicate clearly and promptly with their team members. This entails having access to real-time interactions for efficient exchanges of ideas and decisions.
2. Task Management: Project managers need to be able to easily create and assign tasks, set due dates, and track progress. They also need to be able to delegate tasks to specific team members and monitor their progress.
3. Time Tracking: To accurately measure project progress and avoid deadlines slipping, project managers need to be able to track the time each team member spends on specific tasks.
4. Reports & Analytics: Project managers need to be able to generate reports and analytics to keep stakeholders informed and measure project success. This includes tracking the overall progress of the project, as well as individual task progress.
5. Customizable Workflows: Project managers need to be able to create and customize workflows to suit the specific needs of their projects. This includes the ability to create custom fields, and set up automated processes for repetitive tasks.
6. Screen Capture: To ensure quick reference, the software should provide the ability to capture screenshots and video recordings of work completed.

The 11 Best Alternatives to Clickup

1. Teamly

As a project manager, you want to ensure that your team works efficiently and effectively. But with so many tools available, it can be overwhelming to choose the right one. That’s where Teamly comes in.

With its intuitive design, Teamly brings all the functionality you need to manage your team in one place without any unnecessary features that can make other project management software clunky and complicated.

One of the standout features of Teamly is its real-time chat system. Say goodbye to endless email chains and boring video meetings. You can easily conduct remote brainstorming sessions with instant chat, solve problems, make decisions, and get answers quickly.

The secure platform lets you create chat rooms about specific topics and store all messages, videos, files, and internal communications in a searchable archive. This keeps your team organized and efficient.

The workflow and task management system in Teamly is user-friendly and helps you stay on top of all your tasks, projects, and timelines. With its kanban boards, you can make custom workflows, assign tasks, and automate tasks that you do over and over again. Everyone on your team can see where work is in the pipeline, making task management simple and easy.

As a project manager, it’s important to keep track of the time your team is working and make sure they are paid accurately. Teamly can help with that by offering a built-in timer for team members to clock in and out, and tracking the time worked. With this information, you can easily run reports to calculate the pay for each team member, and even see the project costs and labor expenses in real-time.

Teamly was designed with the needs of remote work in mind. Its features, like screen capture video and audio recording, allow you to communicate more effectively with your team, even when you’re not in the same location. Plus, with the platform’s professional checklists and SOP templates, you can save time by using pre-made templates that make project management simpler.

In short, Teamly simplifies the process of managing your team, making it a great alternative to other project management tools.

2. Asana

Let’s move on to Asana, another popular project management tool.

Asana is a popular piece of software for managing projects. It has a lot of features and is very flexible. It can be used by teams of any size and type, no matter what their approach to project management is. The software comes with a freemium plan that lets you keep as many projects, tasks, messages, and files as you want. Users can also switch between three different views of a project and export data as CSV or PDF files.

Asana’s mobile apps for iOS and Google Play are highly rated by users. They offer most of the functionality that you need, even when you’re on the go. This is important, especially with remote work becoming more common. The software is also flexible enough to work with Agile, Scrum, and Kanban. This makes it easy for teams to hold sprint planning meetings, track bugs, and do sprint retrospectives. There is also an online glossary that can help you translate Agile Scrum terms into Asana terms.

However, the vast number of features that Asana offers can also be a drawback, making it overwhelming for new users to learn and use. Furthermore, according to some users, customer support can be a challenge. There is no phone support and response times to help desk requests can take days. Additionally, Asana doesn’t have built-in time-tracking, meaning users have to rely on third-party integration to track time. Lastly, Asana can only assign tasks to one team member, which can limit collaboration and teamwork.

Asana is a flexible project management tool with a good free plan and well-reviewed mobile apps. However, the vast number of features and lack of native time-tracking, along with limited customer support and the inability to assign tasks to multiple users, are all drawbacks to consider when evaluating Asana as a PM software solution.

3. Trello

As a project manager, you may be familiar with Trello, one of the most popular project management software. Trello has received an impressive 4.5 out of 5 stars rating based on 21,134 reviews. Many users like that Trello is easy to use and has an intuitive design. They also like that it can be customized with automation and integrations. The free plan is also a big hit for personal productivity and small to medium-sized businesses.

However, Trello also has its limitations. The free plan only offers 10 boards and Trello’s default board view, which might not be enough for bigger projects. The Power-Ups that are meant to enhance the software may end up making Trello more expensive than anticipated. Trello isn’t great for big, complicated projects because it can get messy and hard to keep track of when there are a lot of tasks.

Also, Trello doesn’t have important PM software features like time tracking and progress reports, which can make it hard for project managers to keep an eye on projects and make sure resources are being used well.

That being said, Trello is best suited for businesses with simple project management needs, small projects without task dependencies, and a preference for a whiteboard-style view. If you are looking for a PM software that can handle big, complex projects and provide more functionality, you might want to consider other options.

4. Monday.com

Are you looking to make better use of your team’s time and collaborate more effectively? Monday.com might be the answer. This cloud-based work operating system can easily be adapted for project management, sales, HR, operations, IT and more.

Using boards with customizable columns and rows to represent tasks, activities and other elements will ensure a smooth workflow. Visualize them in multiple ways like Kanban view, timeline view or Chart view – all in a colorful dashboard that is easy to understand. Sharing confidential information with external parties is made simple too.

On the flip side, many users note that they often receive too many messages from inbox notifications or the bell; while others find the data space inadequate and certain features hard to retrofit into older boards. In spite of this, Monday.com has garnered an overall rating of 8.7 out of 10 and countless glowing reviews, which speaks volumes about its user-friendly interface and positive experience it provides for teams of all sizes.

5. Jira

Jira Work Management is another project management software worth considering.

Established by Atlassian in 2002, Jira Work Management provides multiple views for users to access, such as a list view, timeline chart, calendar display, and board view. You’ll have all the vital information in one place, like a project’s tasks, subtasks, and due dates, as well as the status of each lesson and who’s responsible for completing it.

However, it’s important to note that Jira Work Management does have a few limitations.

For example, if you’re using an Agile project management methodology, Jira may not be the best choice for you. Also, with only 23 workflow templates, it’s also limited compared to other project management tools.

Plus, many customers complain that customer support is limited and unavailable outside business hours. There’s, also, no built-in budgeting or invoicing feature.

All in all, Jira Work Management is a top-notch option for businesses that seek to enhance collaboration between non-technical teams, don’t apply an Agile project management approach, and do not need advanced budgeting/invoicing features.

The Free plan permits small teams of up to 10 people to create unlimited projects, tasks, reports and dashboards with ease. Plus, Jira Work Management has thousands of integrations and an intuitive UI that’s simple to use, even if you’re new to project management.

6. Wrike

Wrike is a project management SaaS platform that was introduced in 2006, with a focus on enterprise customers. It offers a way for cross-functional teams to handle projects, workflows, and tasks efficiently. The platform is structured around folders, projects, and tasks, making it easy to categorize your work.

Wrike offers various ways to view project data, from a simple list view to more advanced features such as a board view, table view, Gantt chart, time log, resources, analytics, and more. This versatility is great for any size team and can accommodate a wide variety of project management philosophies.

Unlike many other project management tools, Wrike offers a fantastic free package that permits teams to create limitless projects, tasks and messages, in addition to unlimited file storage.

While Wrike provides a lot of versatility, it is important to note that it does not have native time-tracking capabilities. This can be a drawback for those who need to track time spent on tasks. Wrike can be integrated with time-tracking software, but this may come with additional costs.

Overall, Wrike is a solid choice for businesses that employ large teams with complex needs, use an Agile or Scrum project management methodology, and have the resources to train their team members.

7. Smartsheet

Smartsheet is an innovative collaboration tool, resembling a spreadsheet-like structure that streamlines task management. Assign tasks and subtasks with ease while also managing resources efficiently.

The software was initially released in 2006 but due to its complicated user interface, it was relaunched in 2010 with a more user-friendly version. And it looks like that fixed the problem.

Smartsheet offers hundreds of time-saving templates and template sets that are pre-established and customizable, making it easier for users to get started. In addition to the traditional grid view, the software also offers card, calendar, and Gantt views to give users multiple options for viewing their data.

Users generally appreciate Smartsheet for its collaboration features, extensive template library, and updates introducing new features.

However, some users have criticized the software for its poor customer support and lackluster interface. Despite these criticisms, Smartsheet’s versatility, automation capabilities, and spreadsheet-style interface are key strengths of the software.

Smartsheet is ideal for businesses of medium to large size that prefer a spreadsheet-style interface and has the time, energy, and resources to take advantage of its extensive customizations.

However, Smartsheet does not offer a free plan, and its time-tracking capabilities require a premium add-on or companion software. So, it’s not ideal for remote teams. Additionally, the software does not autosave changes, and updates are not made in real time, so users may need to manually refresh sheets to see the latest data.

8. Airtable

Like Smartsheet, Airtable is a spreadsheet-like software designed to streamline task management.

It was developed by a group of developers in 2012 with the aim of helping users create collaborative apps without having to know how to code. It can be described as a combination of a spreadsheet and a database and is commonly used for project management, team collaboration, and resource management.

Airtable organizes information through workspaces and bases. Workspaces are a collection of projects that multiple team members can share. For example, a corporation might have separate HR, IT, and Marketing workspaces, while a small business might only have one workspace shared by everyone.

Within each workspace are bases, which are essentially hubs for all the information needed for a particular project or workflow. This could include a base for project tracking, a content calendar, or even a product catalog.

With Airtable, teams can build custom-made tables that are linked together to join data in dynamic relationships. These batches of information can be shared across the board for collaborative purposes. Plus, users have a choice of views when it comes to presenting their data; grid, calendar, form, kanban and gallery are all up for grabs. If you upgrade your plan from Pro or Enterprise level then Gantt and timeline options become available as well.

While Airtable has received positive reviews for its ease of use, versatility, and free plan, it also has its drawbacks. The main complaints revolve around slow customer service and sudden account deletions.

Despite these complaints, Airtable could still be a good choice for businesses with small teams that don’t require robust communication features and are looking for a more flexible tool to manage their data.

9. Basecamp

Basecamp is a cloud-based solution that offers features for teams, project managers, and even marketing departments to collaborate and manage tasks. One of the standout features of Basecamp is its pricing plan, allowing users to get a substantial number of seats for only $99. It includes to-do lists, which can be assigned to different team members and the system will follow up on when the due date arrives.

Basecamp also provides real-time group chat, which many project management tools lack, and a progress tracking tool for clients. It’s also compatible with a wide range of platforms, including iOS, Android, Mac, and PC, and can be integrated with other tools for reporting, analysis, and time tracking.

While Basecamp is sometimes referred to as a project management tool, it doesn’t have all the features commonly found in PM tools such as time-tracking and Gantt charts. Instead, Basecamp has hubs, which are repositories of information for teams or projects. Crafted with maximum efficiency and productivity in mind, each hub is split into six sections containing a Message Board, To-Do’s List, Docs & Files Folder, real-time Campfire chat feature, Schedule Tab, and Automatic Check-In.

In Basecamp, users can make group announcements, assign tasks, view deadlines, and create user-defined questions for the team. It also provides hill charts to help users visualize progress, but keep in mind that these charts are subjective, based on how a user perceives the project’s progress, rather than objective data.

10. Slack

Slack is a tool designed to enhance workplace communication by enabling real-time file sharing and messaging. The communication is organized through channels dedicated to specific topics, with private channels available for more sensitive information. Direct messaging, voice, and video calls between team members are also possible.

The design of Slack is known for its user-friendly and customizable, making it easy for anyone to learn and start using it quickly. With over 2,000 integrations available, Slack can easily connect to other tools that you may be using in your business. Slack also offers customer support through live chat, which is well-received by users.

Slack is ideal for remote or hybrid teams that require real-time chat capabilities, smaller teams without task-management needs, businesses with time-sensitive projects, and freelancers seeking to network with others in specific niche channels.

While Slack offers great chat capabilities, users have reported issues with voice and video calls and the mobile app. Nevertheless, with its free plan, Slack provides access to all basic features and messaging, making it a good option for small teams and startups with limited budgets.

11. Notion

Notion is a versatile task management software that offers a unique way to organize your projects. While it may not have as many features as ClickUp, Notion boasts unique features that sets it apart. One of its standout features is the ability to create interlinking content between your project boards, allowing for easy management and preservation of information.

Notion started out as a simple note-taking tool but has evolved into a comprehensive project management solution. With its visually appealing dashboard and numerous templates, Notion makes it easy for you to get started.

Additionally, Notion offers an extensive library of tutorials that can help you in various use cases, from organizing internal company documents and projects to setting up your personal website using Notion as a content management system.

Although Notion lacks some of the advanced features offered by ClickUp, such as time tracking, custom reporting, and automation, it makes up for it with a simple and intuitive interface. Depending on your needs, Notion might be a great option for you, especially if you don’t require all the additional functionality offered by ClickUp.

If you’re looking for task management software that is easier to set up, has a sleek interface, and is free for single users, Notion might be the perfect alternative. Whether you’re working on personal projects or managing a team, Notion offers a unique solution to help you get the job done.